Executive Assistant
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Job Location:
Charlotte, VT - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Position Summary
The Executive Assistant (EA) provides comprehensive support to our CEO in a fast-paced global environment. The EA is a proactive energetic and confident professional. This role balances detailed day-to-day tasks with enabling impact behind the scenes of global meetings collaborations and conferences of various scale and scope.
Roles and Responsibilities
- Manage the CEOs complex calendar schedule meetings and coordinate appointments.
- Prepare and edit correspondence communications presentations and other documents.
- Handle incoming and outgoing communications including emails and phone calls with a high level of professionalism and confidentiality.
- Coordinate logistics for meetings including room reservations catering and technical setup.
- Coordinate logistics for large-scale international events including venue travel and on-site execution
- Plan and arrange complex and detailed travel itineraries including flights accommodations and transportation for the CEO and other senior executives as needed.
- Prepare travel expense reports and manage reimbursements.
- Provide physical and operational support during multi-day conferences (e.g. setup transitions VIP handling)
- Assist in the planning and execution of special projects and initiatives led by the CEO. Track progress and provide regular updates on project status to ensure timely completion.
- Maintain and organize files records and documentation for easy retrieval.
- Ensure proper filing and storage of sensitive and confidential information.
- Coordinate office activities and operations to secure efficiency and compliance with company policies.
- Support Office Manager with receptionist duties as needed
- Any additional duties needed to help demonstrate our core values drive our vision and fulfill our mission.
Demonstrated Competencies:
- Accountability & Integrity
- Self-management
- Technical proficiency
- Business Acumen
- Problem solving
- Confidentiality
- Communication
- Adaptability
- Digital Fluency
Qualifications
Required:
- Bachelors degree preferred but not required.
- Minimum of 5 years of experience as an Executive Assistant preferably supporting C-level executives.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities across multiple lines of business.
- Strong proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Experience with travel coordination and expense reporting.
- High level of integrity and discretion in handling confidential information.
- Ability to work independently and prioritize tasks in a fast-paced environment.
- Professional demeanor and strong interpersonal skills.
- Results driven roll-up sleeves mentality
- High motor/High energy
Physical Demands and Working Conditions
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly lift carry push pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists hands and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
External Posting Language
This is a full-time position. This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
An equal opportunity employer.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
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