Mailroom Worker

Chicago, IL - USA

Monthly Salary: $ 4004 - 5245

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Requisition ID:51013
Closing Date: 11/06/2025
Agency:Department of Employment Security
Class Title:OFFICE ASSOCIATE - 30015
Skill Option:None
Bilingual Option:None
Salary: Anticipated starting salary $4004 monthly; Full range $4004 - $5245 monthly
Job Type: Salaried
Category:Full Time
County: Cook
Number of Vacancies: 3
Bargaining Unit Code:RC014 Clerical Employees AFSCME
Merit Comp Code:

This posting lists 33 S. State Street Chicago IL. 60603 as the Work Location. Effective February 1 2025 this position was relocated to115 S. LaSalle Chicago IL. 60603

This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.

Why Work for Illinois

Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.

No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Employment Security (IDES) is seeking an organized professional and mechanically inclined individual to serve as a Mailroom Worker. This position will be directly responsible for sorting tracking and preparing all incoming and outgoing agency mail. Individuals serving in this position will perform tasks such as sorting and organizing all incoming mail from U.S. Postal Service and other vendors such as FedEx and UPS scanning documents receiving boxes of computer-generated agency letters setting up mail inserter machines sorting letters and envelopes uploading postage to inserter machines ensuring postage is added on all envelopes and preparing mail for delivery to the post office. Individuals will also sort and deliver all agency mail throughout the Chicago Central Office and ensure the delivery of certified mail including signatures of the recipient of the Certified Mail are completed and record keeping is maintained. All IDES mail is time-sensitive so individuals must complete work assigned daily and must be able to troubleshoot and adjust mailroom equipment to prevent downtime and service disruptions. The ideal candidate for this position will be self-motivated with excellent organizational skills and will have the initiative to complete mailroom tasks in a timely manner. IDES offers a competitive compensation plan excellent benefits and a pension program. We invite you to join our innovative team to support IDES staff in making a positive difference in the lives of Illinois employers and job seekers.

Essential Functions

Under direction serves as a Mailroom Worker for the Illinois Department of Employment Security (IDES)
Performs a variety of specialized complex mail services functions including but not limited to digitizing physical mail in accordance with postal regulations vendor requirements and established agency policies and procedures
Monitors and maintains all mail services office equipment and related logs and documentation in accordance with established procedures and guidelines
Performs clerical and administrative functions
Provides mailroom office operation support
Keeps abreast of policies procedures regulations systems and equipment related to mail services
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

Requires knowledge skill and mental development equivalent to completion of high school and two (2) years of office experience

Conditions of Employment

Requires an Illinois State Police background check and self-disclosure of any criminal history.
Requires ability to travel in the performance of duties with overnight stays as appropriate.
Overtime is a condition of employment and you may be requested or required/mandated to work overtime including scheduled unscheduled or last-minute overtime. This may require the ability to work evenings and weekends.
This position is considered heavy work as defined by the U.S. Department of Labor (20 CFR404.1567(d)). Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds.
Requires ability to apply evolving automated office equipment and technology to complex tasks.
Requires the ability to perform the physical functions and tasks associated with operating and maintaining mailroom equipment and delivering mail including but not limited to standing and/or walking for long periods of time pushing and pulling of arm or leg controls crouching kneeling bending twisting pushing or pulling up to 100 pounds with assistance and repetitively lifting or moving objects weighing up to 50 pounds.
Requires exposure to various environmental conditions associated with operating and maintaining mailroom equipment including but not limited to moving mechanical parts loud noise dirt dust steam and fumes.
Requires ability to attend seminars conferences and trainings to stay current on methods tools ideologies or other industry related topics relevant to the job duties.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Illinois Department of Employment Securitys (IDES) mission is to serve Illinois workers and employers to the best of our ability and to use our knowledge of the Illinois workforce to inform sound policy decision making. IDES encourages economic growth and stability in Illinois by providing vital Employment Services to Illinois residents and employers analyzing and disseminating actionable Labor Market Information and administering Unemployment Insurance programs.

Work Hours: Monday-Friday 8:30am-5:00pm
Work Location: 33 S State St Chicago IL 60603-2804
Posting Group: Office & Administrative Support

This position DOES NOT contain Specialized Skills (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.

If you have questions about how to apply please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on click Application Procedures in the footer of every page of the website.

The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

Job Requisition ID:51013Closing Date: 11/06/2025Agency:Department of Employment SecurityClass Title:OFFICE ASSOCIATE - 30015Skill Option:NoneBilingual Option:NoneSalary: Anticipated starting salary $4004 monthly; Full range $4004 - $5245 monthlyJob Type: SalariedCategory:Full TimeCounty: CookNumber ...