Admin Assistant I

Position Overview:

The Illinois Department of Juvenile Justice is looking for a candidate to serve as an Administrative Assistant I to work at IYC Harrisburg in the Superintendents Office. This position serves as an assistant to the Superintendent and provides guidance and direction to staff and youth in custody in resolving problems in areas encountered within the scope of the administrative office. The incumbent coordinates interval reviews and audits relative to directives received from the general office and serves as liaison with center management regarding the audits in assigned areas. We are looking for an energetic candidate looking to be an integral part of the IYC Harrisburg Team. We encourage all qualified applicants to apply. If interested in this position please apply according to the instructions on the job posting.

Essential Functions:

• Serves as assistant to Superintendent.
• Provides guidance and direction to staff and youth in custory in resolving problems in areas encountered within the scope of the administrative office.
• Coordinates audit assignments to assess and make recommendations for improvements based on system testing and analysis.
• Local Area Network LAN administrator and mini -computer system coordinator.
• Serves as liaison with center management regarding the audits in assigned area.
• Coordinates interval reviews and audit relative to directives received from general office.
• Develops summaries and reports on completed audits for Superintendents review to ensure Superintendent is apprised of findings issues and situations that may impact on the centers administration.
• Serves as a Urinalysis Collector for new employees for the facility.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications:

• Requires knowledge skill and mental development equivalent to completion of four years of college preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization or completion of an agency approved professional management training program.

Preferred Qualifications (In Order of Significance):

• Prefers knowledge skill and mental development equivalent to completion of four years of college preferably with courses in public or private organization.
• Prefers one year of professional experience in a public or private organization or completion of an agency approved professional management training program.
• Prefers knowledge of department policies and procedures specifically related to auditing data information for tracking purposes to assist with improvement of policies and procedures.

Conditions of Employment:

• Requires the ability to pass an IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee regardless of position held is prohibited.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment the employee shall prior to accepting any such non-State employment offer notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency:

The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. Over 900 staff members from across various departmentssecurity programming education mental health and morecollaborate with the understanding that youth are physically emotionally and cognitively different from adults. The department provides extensive services to young people through a developmental treatment-focused model of care that builds youth resiliency engages families and promotes community safety at the five youth facilities it operates across the state. IDJJ serves and houses approximately 150 youth and is responsible for approximately 500 youth on Aftercare in various Illinois communities.