Director's Office Support Specialist (Admin Specialist 2) HYBRID

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INTRODUCTION

In this position you will provide administrative operations and program support to the Behavioral Health Directors Office primarily the Chief of Staff Legislative and Budget coordination team and the Office of Strategic Operations in service to the mission vision and values of the Behavioral Health Division. You will be responsible for planning and coordinating meetings workgroups and project schedules in support of the BHD Directors Office. You will focus is on facilitating cohesive communication collaboration issue resolution and coordination.

This includes participating in team meetings and assuming responsibility for the completion of follow up which involves researching analyzing evaluating collecting organizing assembling preparing reports incorporating information for special projects making recommendations for action and implementing recommendations approved by leadership such as administrative support monitoring and coordination of legislative session and bill implementation activities.

You will also assist in the design implementation and sustainability of key initiatives and projects by developing and updating spreadsheets and tracking tools through research and data synthesis assessment and comprehensive documentation with a focus on interpreting and evaluating laws rules policies procedures to assure operational alignment and compliance.

For a full review of the position description pleaseclick here.

If this opportunity aligns with your strengths background and commitment to fostering inclusivity we encourage you to apply! At the Oregon Health Authority (OHA) we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger more equitable future for all.

What We Are Looking For

Minimum Qualifications:

These qualifications must be visible in your application for consideration.

Three years of secretarial or administrative support experience that includes coordinating office procedures preparing narrative and statistical reports and administrative data collection and analysis.

OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures preparing narrative and statistical reports and administrative data collection and analysis.

OR

An equivalent combination of education and experience.

Desired Attributes:

The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these please let us know in your application.

• Can demonstrate advanced Microsoft Excel Word PowerPoint TEAMS Outlook skillset; and otherwise use computers and computer systems to set up functions enter or compile data or process information.
• Organizational and time management skills commensurate with the detailed and complex development process. Use mathematics to solve business problems.
• Give full attention to what is being said taking time to understand points being made asking appropriate questions and not interrupting at inappropriate times; with the ability to effectively convey information verbally and in writing.
• Demonstrated ability to develop constructive and cooperative working relationships with others and maintain them over time encouraging and building mutual trust respect and cooperation among team members.
• Experience providing technical support and training to others around processes procedures use of systems or software with the demonstrated ability to translate or explain what information means and how it can be used.
• Experience working in a fast-paced working environment managing different assignments simultaneously to completion.

Special Requirements:To be hired you must have a criminal record and driving record check that meets OHA criteria at the time of hire and throughout employment.

We are seeking someone who shares Oregon Health Authoritys mission and values. OHA values health equity service excellence integrity leadership partnership innovation and transparency. OHAs health equity definition is Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race ethnicity language disability age gender gender identity sexual orientation social class intersections among these communities or identities or other socially determined circumstances.

Achieving health equity requires the ongoing collaboration of all regions and sectors of the state including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing reconciling and rectifying historical and contemporary injustices. OHAs 10-year goal is to eliminate health inequities. Click here to learn more about OHAs mission vision and core values.

Application Guidance

How to Apply: Submission Requirements - At the time of application ensure the work history in your applicant profile is up to date and attach a current copy of your resume and answer all supplemental questions.

• External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.
• Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.

After You Apply:

• Before the job announcement closes log in to your Workday account to check for pending tasks under My Applications and complete them.
• Remember to check your email (including your junk folder) and Workday inbox for updates on your application.
• We value our veterans! To ensure the security of your information kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans preference documentation in the Resume/CV field of your application.

Reminders:

• Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills including attention to detail spelling and grammar. For more tips and guidance check out What you need to know to get the job!
• This announcement is for one full-time permanent SEIU represented Classification position based in Salem or Portland Oregon.
• This is a HYBRID (20% IN-OFFICE) position. Please check SECTION 4. WORKING CONDITIONS of the position description linked above to review more details regarding the details surrounding the working conditions.
• Please download and save a copy of this job announcement and linked position description as it is not available after the application deadline. For questions about the announcement or if you require an alternate format to apply please contact the Senior Recruiter Stephanie Mitchell at Voice: (TTY 711) or Email: .
• For Workday technical support dial 1-.

Benefits of Joining Our Team

We offer a workplace that balances productivity with enjoyment;promote an atmosphere of mutual respect dedication and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If youre driven by the passion to do something meaningful that changes lives the Oregon Health Authorityis the place for you. We also offer a competitive benefits package including:

• Excellent medical vision and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.
• Optional life insurance short-term disability long-term disability deferred compensation savings program and flexible spending accounts for health care and childcare expenses.
• Employee benefits include 11 paid holidays 3 personal business days 8 hours of monthly sick leave and vacation accrual starting at 8 hours per month.
• Possible eligibility for the Public Service Loan Forgiveness Program.
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).

• Training opportunities that will help grow your career with the State of Oregon.

Additional Details

• The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.
• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.
• The State of Oregon does not request or require your age date of birth attendance or graduation dates from an educational institution during the application process.
• Agency does not offer visa sponsorship. Within three days of hire applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future you will not meet Agency employment eligibility standards.

Helpful Links & Resources

How to Set Job Alerts Workday Applicant FAQ Oregon Health Authority Facebook Instagram LinkedIn Veterans Resources

The Oregon Health Authority is an affirmative action and equal opportunity employer committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected classincluding race sex veteran status disability age color religion national origin marital status or sexual orientationand we do not screen applicants based on current or past compensation. Salary is determined through a fair review of your education experience and training as it relates to the position.

OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.