RWC Idealease Office Manager
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Job Location:
Phoenix, NM - USA
Yearly Salary:
USD 3 - 7
Posted on:
02-11-2025
Vacancies:
1 Vacancy
Job Summary
Idealease Business Manager
Department: Administration
Reports To: Idealease Accounting Manager/Idealease General Manager
Overview
The Idealease Business Manager oversees daily administrative and financial operations ensuring accuracy compliance and efficiency. This role manages accounting policies payables/receivables financial performance and internal controls while leading administrative staff supporting HR and partnering with sales service and rental teams to meet business goals.
Benefits
Health Insurance
401(k) Retirement Plan
Paid Time Off (PTO)
Competitive Wages
Flexible Scheduling
Key Responsibilities
Oversee daily administrative operations Manage all aspects of Idealeases administrative functions to ensure efficiency and compliance.
Support strategic and financial planning Assist management with the annual business plan and compare monthly financial results against goals recommending corrective actions when needed.
Develop and enforce accounting policies Establish procedures for accounts payable receivable billing and cash management ensuring accuracy and adherence to company standards.
Maintain strong internal controls Safeguard company assets through routine review of the general ledger trial balance and income statements addressing discrepancies promptly.
Manage accounts payable and receivable Oversee coding review and approval of payables; monitor receivables conduct collection calls and ensure timely customer payments.
Coordinate with departments on financial matters Work closely with the Service and Rental teams on inventories repair orders new units and units removed from service.
Lead administrative staff Recruit hire train and cross-train employees to ensure coverage and high performance across all administrative functions.
Maintain records and compliance Administer contracts insurance certificates licensing and legal documentation for all units ensuring accuracy and timely updates.
Handle HR responsibilities Support hiring onboarding and termination processes ensuring alignment with company policies.
Continuously improve processes Develop secure filing systems enhance administrative workflows and ensure all personnel understand and follow company procedures.
Leadership Personal Development and Conduct
Communicate and cooperate with all departments.
Attend company meetings as required.
Handle all employee and customer issues in a professional and courteous manner.
Any other duties assigned by the Idealease General Manager.
Display an earnest desire to perform assigned tasks efficiently and accurately.
Eagerly participate in company sponsored training events.
Complete assigned tasks within the allotted time frame.
Display an aptitude to learn and advance.
Interact at all times with customers employees and vendors professionally and courteously.
Promote an atmosphere of cooperation teamwork and goodwill with fellow employees.
Desired Education and Experience
High School diploma or higher; advanced education or technical certifications in business sales or automotive/truck maintenance preferred.
Relevant industry experience (37 years) in dealership operations rental/fleet management or service leadership roles.
Strong background in staff supervision and team development including coaching training and performance management.
Practical knowledge of regulatory compliance safety standards and customer service best practices within a transportation or automotive environment.
This is not necessarily a list of all the duties responsibilities and requirements associated with this position. While the accountabilities noted herein are intended to be an accurate reflection of the current job the dealership reserves the right to revise the functions andduties as circumstancesdictate. We are an Equal Opportunity Employer.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
As a family owned company, we value the things that make a family successful: commitment, compassion, hard work, a unified vision, and a desire for each other t...
