Assistant Finance Director

POSITION PURPOSE:

Under the general supervision of the Finance Director performs a variety of highly responsible administrative and professional/technical duties to assure effective accounting and budgeting activities in the Finance Department; is responsible to the Finance Director for the maintenance of the general ledger and various City financial records. Work is performed independently according to established policies and guidelines. Special projects and assignments are made by the Finance Director who is consulted on difficult work situations and policy questions. Work is evaluated through the review of reports the review of financial records approval of documents and conferences. Supervises the work activities of a group of accounting and clerical personnel and acts on behalf of the Finance Director in matters of well-defined policy in his/her absence. Performs related duties as assigned.

FUNCTIONS AND RESPONSIBILITIES:

AN EMPLOYEE IN THIS POSITION MAY BE CALLED UPON TO DO ANY OF THE FOLLOWING. (DOES NOT INCLUDE ALL TASKS EMPLOYEE MAY BE ASKED TO PERFORM.)

1. Reviews and reconciles the general ledger and other City financial records and makes necessary adjustments; assures financial statements accurately reflect the financial position of the City.
2. Reviews City payroll practices and procedures; recommends changes as required to comply with applicable federal and state statutes.
3. Assists the Finance Director in the preparation of the annual budget. Attends budget meetings analyzes data compiles information and prepares projections. Stays informed on current trends and changes in recommended accounting practices state & federal statutes and guidelines and financial software.
4. Monitors expenditures; reviews budget and expenditure reports recommends adjustments as required. Consults with and advises City department heads on budget control matters.
5. Reviews operating procedures to assure the reliability of accounting data. Recommends and implements process improvements as required.
6. Assigns work; reviews and evaluates the work of subordinates; provides guidance and direction to subordinates on difficult or unusual work situations. Actively trains and develops Staff.
7. Oversees daily operations of the department is part of performance management and review fosters a strong internal culture a provide training and development opportunities for staff.
8. Prepares and supervises the preparations for independent audits of City financial records; prepare and manage the annual audit process from start to finish.
9. Studies requirements for federal and state grant and entitlement programs; ensures City compliance with financial reporting statutes and regulations. Responsible for grant management tracking and accounting ensuring 100% audit readiness.
10. Acts on behalf of the Finance Director in matters of well-defined policy in his/her absence. Attends Commission meetings in absence of Finance Director.
11. Reviews monthly bank reconciliations and collaborates with the Treasury to ensure income and expenditures are properly accounted for.
12. Assists with developing financial forecast and attends the Long Range Planning meeting.
13. Attends City Board meetings in the absence of Finance Director.
14. Responds to citizen inquiries and complaints and provides information on the application of City policy.
15. Assists Department Heads with budgeting software.
16. Performs other related duties as assigned.

NECESSARY SKILLS:

• Must have the ability to work independently under general policy direction; direct and coordinate the activities of staff; work effectively with staff at all levels; have excellent written and verbal communication skills; and the ability to exercise independent judgment.
• Attention to detail and analytical abilities.
• Time management skills.
• Working experience with current office software systems including MS Office Suite and municipal financial software (e.g. BS&A software OpenGov).

EDUCATION AND EXPERIENCE REQUIREMENTS:

• B.S. in Accounting Finance or a closely related field with emphasis in governmental or non-profit fund accounting.
• At least 5 to 6 years of progressively responsible experience in municipal finance administration
• Knowledge of the principles of fund accounting budgeting and public finance.
• MBA or equivalent advanced training or CPA status preferred.

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS:

• Must be able to lift 25lbs
• Must be able to sit and stand for long periods of time
• Must be able to open/close heavy filing drawers and lift/move heavy files

TOTAL REWARDS:

• Paid leave time including holidays sick vacation and personal days
• Medical dental and vision insurance at no cost to employee
• 401(a) with 9.5% employer contribution
• Flexible schedule including a four-day workweek
• Employer commitment to education training and development.

EQUIPMENT:

• Office space including desk computer and phone