Receptionist

Glasgow - UK

Monthly Salary: Not Disclosed

Posted on: 9 days ago

Vacancies: 1 Vacancy

Job Summary

Receptionist/Office Services Assistant

Salary: 24570 per annum(pro rata) plus company benefits

Location: Glasgow G2 5NW

Contract: Full Time 5 month Fixed Term contract

Shifts: 37.5 hours per week Monday Friday 8:30am until 5pm with 1 hour unpaid lunch break

Work model: Fully onsite

Williams Lea seeks a Receptionist/Office Services Assistant to join our team!

Williams Lea is the leading global provider of skilled technology-enabled business-critical support services with long-term trusted relationships with blue-chip clients across investment banks law firms and professional services firms. Williams Lea employees nearly 7000 people worldwide who provide efficient business services at client sites in often complex and highly regulated environments from centralised Williams Lea onshore facilities and through best cost company offshore locations.

Purpose of role

The Reception team provides administrative front line service to all visitors and provides support to all staff the role requires a certain amount of flexibility.

Key responsibilities

Provide a high quality of service to all staff and customers
Welcome visitors with a high standard of customer service signing in guests and issuing access cards with prior authorisation
Delivering a high quality standard of corporate service including arranging client meetings and events
Managing onsite car parking for clients and visitors
Providing IT equipment support working closely with other departments
Working extremely closely with the hospitality team to ensure a smooth running of daily requests showing flexibility and willingness to support colleagues and take on additional duties if required
Liaising with the Office Services team for training materials and printing needs for seminars to ensure a prompt start for training events
Dealing with administration tasks
Dealing with telephone and email enquiries in a timely manner
Ensuring that the post deadlines are kept to.
Reprographics manual and via DocBuster
General maintenance of general office equipment
Assisting with moving and transportation of boxes around the office
Provide data and report any issues to Office Manager when required

Personal attributes

Previous reception/customer service/admin experience essential
Well presented with excellent communication skills (written and verbal)
Strong customer focus
Drive for results
Ability to operate at all levels within the organisation
Good communication skills
Confident and with a professional business-like manner
Ability to work under pressure maintaining accuracy and delivering against timescales
Team player consistently in tune with the aims and objectives of the business
Excellent time management and Organisational skills
Ability to carry out delegated functions/tasks/projects
High level of confidentiality in management of staff
Able to meet deadlines and priorities tasks
An understanding of an employers statutory and best practice Health & Safety requirement
Strong administration skills and fully conversant with Microsoft packages such as Word and Excel

Rewards and Benefits

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being we offer a comprehensive benefits package including but not limited to:

25 days holiday plus bank holidays(pro-rata for part time roles)
Salary sacrifice schemes retail vouchers including our TechScheme which can be used on a range of gadgets such as Smart TVs laptops and computers or household appliances.
Life Assurance
Private Medical Insurance
Dental Insurance
Health Assessments
Cycle-to-work scheme
Discounted gym memberships
Referral Scheme

You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable challenging and rewarding career with future career development prospects!

Equality and Diversity

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age disability gender reassignment marriage and civil partnership pregnancy and maternity race (which includes colour nationality and ethnic or national origins) religion or belief sex or sexual orientation (each of these being a protected characteristic in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness fairness and transparency.

If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at (we do not accept applications to this email address).

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Receptionist/Office Services AssistantSalary: 24570 per annum(pro rata) plus company benefitsLocation: Glasgow G2 5NWContract: Full Time 5 month Fixed Term contractShifts: 37.5 hours per week Monday Friday 8:30am until 5pm with 1 hour unpaid lunch breakWork model: Fully onsiteWilliams Lea seeks a R...