Administrative Assistant Spanish
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Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
01-11-2025
Vacancies:
1 Vacancy
Job Summary
Title: Executive Assistant (Bilingual Spanish)
Location: New York NY
Length: 6-months (possible extension and possible conversion)
Location: New York NY
Length: 6-months (possible extension and possible conversion)
Job Description
Bilingual - fluent Spanish (written speaking and business acumen); this role will interact with Latin America Markets team members.
Manage daily calendars for senior leaders demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes. Arrange and reserve conference rooms catering audio/video and other services as needed for meetings and conferences.
Coordinate travel arrangements and submit expense reports in an efficient manner using Concur.
Drive key team activities and events (such as team meetings strategy sessions conferences ordering supplies and social events).
Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.
Build and maintain good business relationships with executives and administrative staff across the organizations.
Complete ad hoc administrative requests in a timely and detailed manner.
Bilingual - fluent Spanish (written speaking and business acumen); this role will interact with Latin America Markets team members.
Manage daily calendars for senior leaders demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes. Arrange and reserve conference rooms catering audio/video and other services as needed for meetings and conferences.
Coordinate travel arrangements and submit expense reports in an efficient manner using Concur.
Drive key team activities and events (such as team meetings strategy sessions conferences ordering supplies and social events).
Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.
Build and maintain good business relationships with executives and administrative staff across the organizations.
Complete ad hoc administrative requests in a timely and detailed manner.
Skills Required:
5 years of experience supporting senior executives in fast-paced high-energy corporate or family office environments.
Proven ability to manage multiple priorities independently ensuring accuracy and efficiency under tight deadlines.
Strong verbal and written communication skills - produces succinct well-edited and polished correspondence and materials.
Fluent in Spanish; comfortable communicating and coordinating across diverse teams and regions.
Flexible and responsive with a willingness to monitor and manage communications after business hours and on weekends as needed.
Advanced proficiency in Microsoft Office Suite (Word PowerPoint Excel) with strong attention to presentation quality and detail.
Experienced in Concur Travel & Expense Management and American Express Travel including booking reconciliation and expense reporting.
Able to adapt to a variety of workstyles and personalities including high-energy and demanding executives.
Known for professionalism discretion and proactive problem-solving in dynamic confidential environments.
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
