Medical Secretary Transitional Clinic

University Of Maryland Medical System

Job Location:

Bel Air, MD - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

The transitional clinic oversees several practices that work to assist pts receive care in the right setting.

Under the supervision of the director assists in clerical support functions maintains departmental records and files prepares documents and correspondence organizes inventory of office supplies and forms and designs forms graphs etc. Assists with chart documentation. Assists with patient scheduling registration and insurance.

Assists physician or clinical staff with all facets of preparing for patient visits or processing post visit documentation. Assures completion of Consent to Treat HIPAA and other forms as appropriate.
Responds to telephone inquiries from patients physician offices and payers in an accurate and courteous manner.
Confirms appointments explains any pre-visit instructions as directed by the MD RN or NP. Ensures appropriate patient information labs and testing are obtained for Center visits. Facilitates physician orders for testing works with Schedule First to schedule tests ordered by the physician(s) or NP.
Establishes and maintains a good rapport with patients families visitors and referral sources assists with phone calls; monitors patients in waiting area to ensure maximal comfort and safety.
Facilitates communication with patients and referral sources regarding the services.
Mails communication to patients and referral sources including but not limited to appointment letters introductory letters pre-visit assessments etc.
Performs pre-registration & registration functions accurately and efficiently to reduce errors for billing medical records and other subsystems that use this data. Takes responsibility for making corrections to accounts when appropriate.
Obtains completes and follows up on all necessary paper work in an accurate and timely manner. Maintains Center records and files scans documentation into patient records.
Performs patient check-out and arranges schedules any necessary testing and appointments assures patient has needed scripts for testing and transcribes any orders that have been written by providers in the EMR or paper chart.
Informs patients of financial obligation when appropriate.
Informs supervisor on a daily basis of any problems resolved or needing immediate attention to keep system running smoothly and to avoid errors.
Monitors supply inventory in the area and orders front office supplies.
Assists with tracking patients who have not kept appointments by calling patients and rescheduling as appropriate.
Maintains neatness of office and waiting area.
Maintains high personal standards for customer satisfaction productivity learning cooperation responsiveness communication and optimism.
Participates in performance improvement/Culture of Excellence activities to improve service and interdepartmental communications.
Performs other duties as assigned.

Skills & Abilities:

Handle multiple tasks simultaneously
Communicate effectively with patients medical staff and team members
Adapt hours of availability to variable and changing needs of the Center
Maintain confidentiality with patients and team member information
Communicate effectively orally and in writing
Answer phones
Work independently and take initiative in achieving Centers goals.
- Demonstrated skills in:
  - computer literacy to include word processing database and spreadsheets in Microsoft Office Professional software;
  - customer service;
  - attention to detail with follow-through; and
  - strong organizational skills.

Qualifications :

Work Orientation & Experience:

2-3 years experience in a medical office or related setting with computer experience; general knowledge of medical terminology.
EMR (EPIC) experience preferred.

Education & Training:

High school diploma or equivalency.
AA degree in Business or healthcare administration preferred.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Compensation

Full-Time; Days M-F (8am-4:30pm)
Pay Range: $17-$22.80/hr.
Other Compensation (if applicable):
Review the 2024-2025 UMMS Benefits Guide

Like many employers UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details personal identification or payment via email or text. If you suspect fraud please contact us at

Remote Work :

Employment Type :

Full-time

The transitional clinic oversees several practices that work to assist pts receive care in the right setting. Under the supervision of the director assists in clerical support functions maintains departmental records and files prepares documents and correspondence organizes inventory of office supp...

The transitional clinic oversees several practices that work to assist pts receive care in the right setting.

Assists physician or clinical staff with all facets of preparing for patient visits or processing post visit documentation. Assures completion of Consent to Treat HIPAA and other forms as appropriate.
Responds to telephone inquiries from patients physician offices and payers in an accurate and courteous manner.
Confirms appointments explains any pre-visit instructions as directed by the MD RN or NP. Ensures appropriate patient information labs and testing are obtained for Center visits. Facilitates physician orders for testing works with Schedule First to schedule tests ordered by the physician(s) or NP.
Establishes and maintains a good rapport with patients families visitors and referral sources assists with phone calls; monitors patients in waiting area to ensure maximal comfort and safety.
Facilitates communication with patients and referral sources regarding the services.
Mails communication to patients and referral sources including but not limited to appointment letters introductory letters pre-visit assessments etc.
Performs pre-registration & registration functions accurately and efficiently to reduce errors for billing medical records and other subsystems that use this data. Takes responsibility for making corrections to accounts when appropriate.
Obtains completes and follows up on all necessary paper work in an accurate and timely manner. Maintains Center records and files scans documentation into patient records.
Performs patient check-out and arranges schedules any necessary testing and appointments assures patient has needed scripts for testing and transcribes any orders that have been written by providers in the EMR or paper chart.
Informs patients of financial obligation when appropriate.
Informs supervisor on a daily basis of any problems resolved or needing immediate attention to keep system running smoothly and to avoid errors.
Monitors supply inventory in the area and orders front office supplies.
Assists with tracking patients who have not kept appointments by calling patients and rescheduling as appropriate.
Maintains neatness of office and waiting area.
Maintains high personal standards for customer satisfaction productivity learning cooperation responsiveness communication and optimism.
Participates in performance improvement/Culture of Excellence activities to improve service and interdepartmental communications.
Performs other duties as assigned.

Skills & Abilities:

Handle multiple tasks simultaneously
Communicate effectively with patients medical staff and team members
Adapt hours of availability to variable and changing needs of the Center
Maintain confidentiality with patients and team member information
Communicate effectively orally and in writing
Answer phones
Work independently and take initiative in achieving Centers goals.
- Demonstrated skills in:
  - computer literacy to include word processing database and spreadsheets in Microsoft Office Professional software;
  - customer service;
  - attention to detail with follow-through; and
  - strong organizational skills.

Qualifications :

Work Orientation & Experience:

2-3 years experience in a medical office or related setting with computer experience; general knowledge of medical terminology.
EMR (EPIC) experience preferred.

Education & Training:

High school diploma or equivalency.
AA degree in Business or healthcare administration preferred.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Compensation

Full-Time; Days M-F (8am-4:30pm)
Pay Range: $17-$22.80/hr.
Other Compensation (if applicable):
Review the 2024-2025 UMMS Benefits Guide

Remote Work :

Employment Type :

Full-time

Key Skills

EMR Systems
Typing
Athenahealth
Clerical Experience
eClinicalWorks
Insurance Verification
Medical office experience
Office Experience
Computer Literacy
Medical Terminology
CPT Coding
Epic

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About Company

University Of Maryland Medical System

When you come to the University of Maryland St. Joseph Medical Center, youre coming to more than simply a beautiful 37-acre, 218-bed suburban Baltimore, Maryland campus. Youre embarking on a professional journey that encourages opportunities, values a team atmosphere, and makes conv ... View more

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