Executive Assistant to the President

Waxahachie, TX - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Institutional Mission

Nelson University exists to equip students spiritually academically professionally and cross-culturally for their God-given careers and callings.

Position Summary

The Executive Assistant provides high-level administrative support to the President and the Office of the President including receptionist clerical and project-based duties planning and executing key events and hosting guests donors and Board members at the discretion of the president. This role projects a professional positive and gracious image through face-to-face phone and written interaction as the first point of contact for the Office of the President while also serving as a strategic partner in supporting the Presidents visible leadership and institutional priorities. This position reports to the University President and works closely with administration.

Responsibilities

Strategically manage the calendar for the President by scheduling appointments meetings activities and securing travel arrangements as needed.

Keep the President organized and aware of calendar responsibilities and upcoming events including his speaking and writing calendar providing prompts and reminders as needed.

Work to support the success of the President in day-to-day operations by assessing requests for his time through the lens of strategic alignment and recommend appointments for optimal impact. For example requests that are the responsibility of other university personnel should be directed to the appropriate office in accordance with organizational structure.

Perform general clerical duties maintaining an effective electronic/digital and paper filing system and other organizational systems as required in the Office of the President including maintaining office supply inventory and ordering supplies as needed.

Coordinate data and record minutes for Presidents Cabinet Board of Regents and other meetings as assigned appropriately filing and managing confidential information with discretion and integrity.

Demonstrate an attitude that reflects customer service warmth and professionalism in greeting guests answering phones and responding to constituent questions.

Employ efficient work procedures to ensure smooth office operation for receiving visitors screening incoming telephone calls & email and distributing incoming postal/campus mail.

Serve as liaison to key constituencies such as Cabinet Board of Regents major donors influential alumni and community/civic leaders as requested maintaining accurate contact information.

Assist the President in serving the needs of the Board of Regents by tracking follow-up action items and ensuring timely professional communication between the President and members.

Prepare correspondence administrative memoranda and reports for the Office of the President.

Proof all literature that will go out under the Presidents name including welcome letters public statements direct mail and articles for publication including assisting in planning and developing regular articles associated with Advancement publications (Alumni Advancement Marketing).

Work with other departments as needed to carry out projects and events involving the President including but not limited to Convocation Homecoming Employee Christmas Dinner Spring Fellowship/Awards Ceremony and Commencement.

Serve as a behind-the-scenes partner in campus-wide strategic initiatives academic ceremonies and student life eventssupporting the Presidents visible engagement with the university community.

Responsible for coordinating University events that relate directly to the Presidents Office including but not limited to the Annual Board/Employee Dinner and Board of Regents meetings which may include facility requests hotel accommodations for guests docket preparation catering and arrangement for event setup/teardown.

Serve as a model of professionalism and mentor to other executive/senior level administrative assistants working to build and maintain a collegial working environment and relationships among the executive/senior level administrative assistants.

Track manage and process financial items related to travel reimbursements credit card reconciliation and other financial matters for the Presidents Office in alignment with Nelson financial systems and guidelines.

Assist the President in maintaining each semesters chapel schedule serving as point person for guest speakers associated with Presidents Chapels and responsible for securing hotel accommodations facilitating honorarium requests VIP parking and hosting/assisting as needed.

Prepare PowerPoint presentations and other materials for the Presidents speaking duties.

Serve as resource to Presidents spouse related to fundraising hospitality and Presidential travel.

Schedule and oversee Student Work-Studies (if any are assigned to the Office of the President).

Knowledgeably field questions concerning various areas of the University providing answers either directly or effectively forwarding to the appropriate person or department.

Monitor website pages assigned to the Office of the President to ensure information is accurate.

Identify newsworthy accomplishments (awards achievements) and milestones (births marriages etc.) within the Nelson community for individualized congratulatory letters from the President as well as distributing Presidents List certificates each semester.

Perform other related duties as assigned by the President

Qualifications

Commitment to Nelson Universitys mission values and identity.

Active attendance in Assemblies of God church and commitment to the AGs doctrinal views.

Bachelors degree highly valued.

3 years of experience in executive administrative level support office administration or project management required preferably in higher education.

Proficient keyboard skills (40-60 WPM/90% accuracy)

Proficient in Microsoft 365 (Outlook Word Excel PPT Teams OneDrive) Adobe Acrobat and able to quickly adapt to new technologies.

Exceptional office management organizational and professional written and oral communication skills with strong proofreading ability and knowledge of grammar syntax and spelling.

Self-motivated and able to work alone or with a team

Customer service oriented including excellent interpersonal skills and professional demeanor with internal and external publics.

Capacity to successfully manage multiple tasks and meet deadlines in the face of continual interruptions.

Ability to be flexible to changing conditions pivoting to address urgent requests and proactively resolving issues before they escalate.

Ability to maintain confidentiality and handle sensitive information with the highest level of professionalism discretion and trust.

How to Apply:

Complete the fields to the right of this screen under Apply here. These fields contain intake information. After clicking submit application you will be taken to the Nelson Employment Application where you will be asked to list references and previous employment positions. Incomplete applications will not be considered. Questions regarding this position may be directed to the Human Resources Office at . Your resume may be included when submitting the application to the Human Resources Office.

Nelson University (formerly Southwestern Assemblies of God University) is a vibrant private Christian university located just 30 minutes south of the Dallas/Fort Worth Metroplex in Waxahachie. Founded in 1927 the university now offers over 70 associate bachelors masters and doctoral degrees available on campus and online.

As an evangelical Christian institution rooted in Biblical truth Nelson University fosters a Spirit-empowered community where faculty staff and students are encouraged to live out their faith with purpose and integrity. We are passionate about equipping our team members to make a meaningful impact in both personal and professional spheres embodying values that inspire and transform.

Company website:

Required Experience:

Institutional MissionNelson University exists to equip students spiritually academically professionally and cross-culturally for their God-given careers and callings.Position SummaryThe Executive Assistant provides high-level administrative support to the President and the Office of the President in...