Administrative Coordinator II

Buncombe County is hiring an Administrative Coordinator II to support the Emergency Services Department. This position reports directly to the Emergency Services Director and plays a key role in supporting the departments seven divisions which manage a broad range of emergency response and public safety responsibilities.

Our office is located at 164 Erwin Hills Road. This position is 8:00 to 5:00 and will start in person. Over time a hybrid schedule will be allowed once the employee becomes familiar with the role and demonstrates reliability. Experience in governmental budget and accounting practices is highly preferred.

Purpose of the position:
The primary purpose of this position is to provide general administrative support in a variety of areas such as but not limited tofinancial management budget preparation purchasing contract administration and monitoring personnel general administration andspecial projects.

Minimum Education Training and/or Experience (required at time of hire): Associate degree from an accredited college oruniversity with major coursework in related field and three (3) years of administrative support management or closely relatedexperience; or equivalent combination of education or experience which provides the required knowledge skills and abilities will beconsidered in meeting the minimum qualifications.

Additional Training and Experience: Two (2) to three (3) years of governmental budget and accounting experience preferred.

Essential Functions of the position:

• Perform administrative support functions such as compiling posting or recording information from a variety of sources that usually involve calculations research and verification of information. Functions may include completing forms reportsquestionnaires and other similar documents.

• Coordinate process and record financial and budget information and transactions for the department including requisitions monthly purchase statements and billing payments.

• Process personnel actions that effect changes in employee status such as pay increases transfers promotions and terminations;may assist with department time keeping functions including entering leave reconciliation of payroll and employeecorrespondence related to payroll matters.

• Perform administrative support work such as data entry or retrieval creating spreadsheets work tickets correspondencerecordkeeping and functions that may require interpretation judgment and determining appropriate processes to be used.

• Interact with the public and others outside the work unit to obtain and provide information and assistance in a variety ofcircumstances; may screen and respond to inquiries and complaints; provide information on policies and procedures; and performother similar types of administrative support activities.

• Responsible for coordinating research and execute assigned projects and tasks.

• Performs other related duties as assigned

Knowledge Skills Abilities:

• Ability to balance priorities to accomplish assigned tasks within the required time frame and to be able to shift quicklybetween several tasks without loss of continuity.

• Knowledge of departments office systems practices procedures and administration.

• Knowledge of general office equipment and personal computers to include word processing spreadsheet and relatedsoftware including advanced knowledge of Microsoft Office software. (Specifically Word Excel and Outlook) as well asthe ability to stay current with emerging office technologies.

• Possess solid financial analytical business and problem-solving skills. Competency to ensure proper accounting of Countytransactions and to assure the protection of assets through proper existence and adherence to adequate internal controls.

• Ability to effectively evaluate and process forms; verify data for accuracy completeness and compliance within establishedprocedures; enter data into computer system monitor calculate and submit time sheets maintain confidential files and data; identify problems and propose feasible solutions.

• Ability to type compose and edit correspondence memos letters and reports; revise schedules forms reports records andother information; prepare statistical information for use in reports.

• Ability to coordinate department schedules appointments projects travel arrangements room reservations and major events.

• Initiate and answer telephone calls; screen and direct calls; greet visitors and direct to appropriate personnel; route anddistribute incoming mail and other materials; prepare outgoing mail and packages.

• Engage in meaningful and intentional professional development appropriate for areas of responsibility.

In order to uphold internal pay parity and equity salaries are non-negotiable for new and current Buncombe County employees. All new employees are paid according to their years of relevant education and experience above minimum requirements for the position and employees have the opportunity to obtain pay increases via cost of living increases and promotions.

Buncombe County Government realizes the importance of a diverse professional workforce and the need to foster a responsive and innovative organizational culture one that fully engages all of our employees honoring and building on each employees unique experiences opinions and perspective.

It is the policy of Buncombe County to provide equal employment opportunities (EEO) to all persons regardless of race natural hair or hairstyles ethnicity creed color sex sexual orientation gender identity or expression national origin or ancestry marital or familial status pregnancy veteran status religious belief or non-belief age or disability or any other legally protected class under federal or NC State law. EEO practices and employment decisions regarding recruitment hiring assignment promotion and compensation shall not be based on any of these protected addition the County expressly prohibits any form of workplace harassment or discrimination.