Executive Administrative Assistant
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Job Location:
Mexico City - Mexico
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
We are seeking an Executive Assistant to join our Building Consulting team in our office in Mexico City. This is a unique opportunity for an entrepreneurial highly driven person with a well-rounded skill set to join the Building Consulting team. The ideal person for this role will need to not only have a strong grasp of project document handling but also be flexible and a strategic thinker able to take on a variety of tasks.
Responsibilities:
- Act as the primary liaison with the global team to register new projects
- Prepare and manage the necessary documentation for the opening and registration of projects
- Create and maintain the necessary document folders for each project
- Request and manage folder access permissions for the consultants involved
- Review the delivery of fee estimates and verify that the rates recorded are correct
- Keep fee budgets up to date for each project
- Record the use of external consultants and special teams by entering their times in the corresponding cases
- Prepare time logs in the format required by customers for the request of invoices
- Verify the consistency of the final logs with those recorded in the system ensuring that no hours are left unrecorded
- Manage the delivery of work equipment evolution and storage for new or retiring employees
- Interact with consultants to ensure constant entry of time into the system
- Make the necessary corrections in case of omissions
- Review the existence of deliverable documents and coordinate with consultants the request for invoices to be sent to clients
- To take care of the purchases of supplies and materials necessary for the operation of the office
Qualifications :
- 4 plus years of experience in similiar roles for international companies.
- Ability to commute to the office 4 days a week
- Fluent English language skills
- Organization and attention to detail
- Management and coordination skills
- Ability to communicate effectively with global teams and consultants
- Knowledge of time and budget recording systems
- Ability to work proactively and solve problems
- Proper handling of office tools and project management software
Additional Information :
Some of the Benefits We Have Include
J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our teams needs.
- Flexible Time Off policy
- Medical Dental and Vision Insurance
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
By submitting your application you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection processing use and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.
Please explore what were all about at .
EEO and Job Accommodations
We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!
J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law.
If you are an individual with a disability and would like to request for a reasonable accommodation please email and include Applicant Accommodation within the subject line with your request and contact information.
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Remote Work :
No
Employment Type :
Full-time
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attentio ... View more
