Office Administrator
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Job Location:
Hourly Salary:
Posted on:
31-10-2025
Vacancies:
1 Vacancy
Job Summary
SAITs Applied Research and Innovation Services department helps partners conceptualize prototype and deliver products to market. ARIS is on the leading edge of novel technology development. As one of Canadas top applied-research colleges SAIT has 50000 square feet of specialized research labs facilities and full-time research staff who are solely dedicated to providing the services organizations need to take their products from concept to prototype.
The Opportunity
An exciting opportunity is available to join the Applied Research and Innovation Services (ARIS) team as an Office Administrator at SAIT. We are seeking a customer-focused professional to provide administrative and operational support in our ARIS office for applied research services. As the first point of contact the ARIS Office Administrator will deliver exceptional customer service manage front desk operations assist with daily tasks and support office functions. Responsibilities include coordinating meetings managing records and communicating with both internal and external stakeholders. Additionally this role will help promote ARIS and connect industry partners and students with SAITs expertise in applied research.
The Role
- Perform a variety of clerical tasks including data entry filing photocopying and document preparation
- Schedule meetings and appointments manage calendars and support coordination of events or meetings
- Assist in the preparation of reports correspondence and other materials
- Receive sort and distribute mail and courier deliveries
- Contribute ideas and energy towards ensuring our office environment reflects SAITs values of Fairness Integrity Respect Safety and Transparency
- Greet and assist visitors clients staff and students in a courteous and professional manner
- Answer and direct incoming calls take messages and respond to inquiries via phone email and in-person
- Maintain the appearance and organization of the reception area meeting rooms and common areas
- Order and maintain office supplies and inventory
- Support onboarding activities for new employees or visitors
- Coordinate maintenance requests or IT support needs for the office as required
- Provide accurate and timely information to internal and external stakeholders
- Maintain confidentiality and professionalism in handling sensitive information
- Act as a liaison between departments students faculty and visitors
- Attend and/or coordinate networking opportunities including tours presentations media interviews and support industry events and memberships in industry organizations
- Format design and create/edit documentation (letters information sheets application forms guidelines certificates policies procedures presentations and newsletters)
- Coordinate event opportunities including catering setting up tables and display registrations distributing promotional materials liaising with event attendees
- Assist with additional tasks as needed by the department
Qualifications & Experience
- Minimum Diploma inBusiness Administration or Office Management
- 2-3 years of work experience in an office environment demonstrating organizational and administrative skills is required
Job classification: Administrative Assistant I - A5903
Salary range: $46113.60 - $51251.20
Hours Per Week: 40
Posting closing date: Nov 5th 2025
About SAIT
SAIT is a global leader in applied education. Named one of Albertas Top Employers we offer the chance to work with a purpose preparing the next generation of industry leaders entrepreneurs advocates and explorers.
Building on our 100 year history were looking for innovative bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.
Equity diversity and inclusion (EDI) is essential to achieving SAITs vision to be a global leader in applied education. We encourage applications from women Indigenous people racialized people people with disabilities people from gender and sexually diverse communities and/or people with intersectional identities. Learn more about EDI at SAIT.
At SAIT we understand that experience comes in many forms. Were dedicated to adding diverse perspectives to SAIT - so if your experience is close to what were looking for please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.
BEWARE FALSE POSTINGS AND RECRUITING OFFERS
SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application.
Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation if you did not receive one please check your junk mail or try applying through the SAIT career page again.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
The Southern Alberta Institute of Technology (SAIT) offers hands-on degree, diploma, certificate, continuing education and corporate training programs to develop the skills and knowledge employers demand.
