This is a remote position.
Schedule:
- Mondays to Fridays 9:00 am to 6:00 pm includes 1 hour of unpaid break
- Client timezone: UK (GMT)
As a growing social enterprise we are seeking a highly organised and detail-oriented Finance and HR Administrator to support the day-to-day running of our business operations. The postholder will provide administrative support across finance HR and general operations ensuring processes are followed records are accurate and compliance is maintained.
This role is ideal for someone who is process driven reliable and takes pride in keeping systems and documentation in excellent order. The postholder will be expected to work independently manage their own workload effectively and communicate proactively to flag queries risks or discrepancies.
Key responsibilities:
Finance Administration
Prepare and issue client invoices using Xero and follow up on outstanding payments.
Record supplier bills accurately and submit for internal approval.
Support transaction reconciliation and maintain financial records.
Collate data for monthly payroll and expense processing.
File receipts invoices and other documentation in line with audit requirements.
Assist with preparing reports for internal and external stakeholders.
Identify and flag any inconsistencies errors or missing information in invoices expenses or financial records promptly.
Escalate issues or delays in payments to the COO in a timely manner.
HR Administration
Maintain accurate staff records and update HR databases.
Post job adverts schedule interviews and prepare offer letters and contracts.
Track key dates such as probation periods training completion and contract renewals.
Ensure all HR documentation (Right to Work DBS training certificates) is up to date.
Support onboarding and offboarding processes by preparing documentation and coordinating tasks.
Handle routine staff queries and escalate issues where needed.
Maintain confidentiality in all HR and personnel matters.
Highlight upcoming deadlines (e.g. contract renewals probation reviews) to the relevant manager.
Raise HR or compliance concerns when documentation or processes appear incomplete or unclear.
Highlight upcoming deadlines (e.g. contract renewals probation reviews) to the relevant manager.
Raise HR or compliance concerns when documentation or processes appear incomplete or unclear.
General Administrative Support
Maintain organised digital filing systems.
Support the wider operations team with administrative duties such as data entry diary management and document formatting.
Monitor shared inboxes and respond to basic queries.
Assist with procurement and ordering office supplies.
Take initiative to streamline repetitive tasks or suggest improvements tointernal processes.
Communicate clearly when additional information or decisions are required to complete a task.
Able to work independently with minimal supervision managing competing priorities calmly and effectively.
Proactive in identifying and communicating potential issues errors or process improvements.
Comfortable asking questions and seeking clarification when needed to ensure accuracy and compliance
Requirements
Essential Criteria:
Previous experience of working in an office environment
Excellent IT skills and comfortable with technology
Excellent verbal and written and communication skills
Extensive experience of organising meetings and electronic diary management
Highly organised proactive and able to prioritise a variable workload with multiple deadlines and priorities.
Have attention to detail thats second to none
Maintain the strictest confidence and lookout for the best interest of the business
Strong work ethic and high degree of integrity/professionalism
Have an ability to foreplan and anticipate the needs and implement/report what is required.
Behaviours:
Innovative & Knowledgeable
Demonstrates creativity in solving problems.
Brings forward new ideas or methods to improve operations.
Displays a strong understanding of industry trends and best practices.
Respectful
Treats others with dignity and fairness.
Listens actively and values diverse perspectives.
Maintains professionalism even in difficult situations.
Collaborative
Works effectively in teams encouraging input from others.
Builds strong relationships with colleagues clients and partners.
Supports team members in achieving shared goals.
Resilient
Responds well to challenges and setbacks.
Shows persistence in the face of obstacles.
Maintains focus and positivity under pressure.
Customer Focused
Prioritises client needs and delivers excellent customer service.
Anticipates and resolves customer issues proactively.
Tailors solutions to meet client expectations.
Lead by Example
Acts with integrity and professionalism.
Models desired behaviors for team members.
Takes initiative to drive progress and uphold standards.
Flexible
Adapts to changing priorities and demands.
Remains open to new approaches and solutions.
Manages uncertainty and ambiguity well.
Curious
Actively seeks out new knowledge and learning opportunities.
Questions assumptions and explores different perspectives.
Shows a passion for continuous improvement.
Results Oriented
Focuses on achieving tangible outcomes.
Demonstrates a strong work ethic to meet or exceed targets.
Benefits
Independent Contractor Perks:
- HMO coverage for eligible locations
Please note that since this is a permanent work-from-home position and an Independent Contractor arrangement the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates and the rate depends on your performance in the application process.
ZR29077JOB
Required Skills:
Essential Criteria: Previous experience of working in an office environment Excellent IT skills and comfortable with technology Excellent verbal and written and communication skills Extensive experience of organising meetings and electronic diary management Highly organised proactive and able to prioritise a variable workload with multiple deadlines and priorities. Have attention to detail thats second to none Maintain the strictest confidence and lookout for the best interest of the business Strong work ethic and high degree of integrity/professionalism Have an ability to foreplan and anticipate the needs and implement/report what is required. Behaviours: Innovative & Knowledgeable Demonstrates creativity in solving problems. Brings forward new ideas or methods to improve operations. Displays a strong understanding of industry trends and best practices. Respectful Treats others with dignity and fairness. Listens actively and values diverse perspectives. Maintains professionalism even in difficult situations. Collaborative Works effectively in teams encouraging input from others. Builds strong relationships with colleagues clients and partners. Supports team members in achieving shared goals. Resilient Responds well to challenges and setbacks. Shows persistence in the face of obstacles. Maintains focus and positivity under pressure. Customer Focused Prioritises client needs and delivers excellent customer service. Anticipates and resolves customer issues proactively. Tailors solutions to meet client expectations. Lead by Example Acts with integrity and professionalism. Models desired behaviors for team members. Takes initiative to drive progress and uphold standards. Flexible Adapts to changing priorities and demands. Remains open to new approaches and solutions. Manages uncertainty and ambiguity well. Curious Actively seeks out new knowledge and learning opportunities. Questions assumptions and explores different perspectives. Shows a passion for continuous improvement. Results Oriented Focuses on achieving tangible outcomes. Demonstrates a strong work ethic to meet or exceed targets.
This is a remote position. Schedule: Mondays to Fridays 9:00 am to 6:00 pm includes 1 hour of unpaid break Client timezone: UK (GMT) As a growing social enterprise we are seeking a highly organised and detail-oriented Finance and HR Administrator to support the day-to-day running of our ...
This is a remote position.
Schedule:
- Mondays to Fridays 9:00 am to 6:00 pm includes 1 hour of unpaid break
- Client timezone: UK (GMT)
As a growing social enterprise we are seeking a highly organised and detail-oriented Finance and HR Administrator to support the day-to-day running of our business operations. The postholder will provide administrative support across finance HR and general operations ensuring processes are followed records are accurate and compliance is maintained.
This role is ideal for someone who is process driven reliable and takes pride in keeping systems and documentation in excellent order. The postholder will be expected to work independently manage their own workload effectively and communicate proactively to flag queries risks or discrepancies.
Key responsibilities:
Finance Administration
Prepare and issue client invoices using Xero and follow up on outstanding payments.
Record supplier bills accurately and submit for internal approval.
Support transaction reconciliation and maintain financial records.
Collate data for monthly payroll and expense processing.
File receipts invoices and other documentation in line with audit requirements.
Assist with preparing reports for internal and external stakeholders.
Identify and flag any inconsistencies errors or missing information in invoices expenses or financial records promptly.
Escalate issues or delays in payments to the COO in a timely manner.
HR Administration
Maintain accurate staff records and update HR databases.
Post job adverts schedule interviews and prepare offer letters and contracts.
Track key dates such as probation periods training completion and contract renewals.
Ensure all HR documentation (Right to Work DBS training certificates) is up to date.
Support onboarding and offboarding processes by preparing documentation and coordinating tasks.
Handle routine staff queries and escalate issues where needed.
Maintain confidentiality in all HR and personnel matters.
Highlight upcoming deadlines (e.g. contract renewals probation reviews) to the relevant manager.
Raise HR or compliance concerns when documentation or processes appear incomplete or unclear.
Highlight upcoming deadlines (e.g. contract renewals probation reviews) to the relevant manager.
Raise HR or compliance concerns when documentation or processes appear incomplete or unclear.
General Administrative Support
Maintain organised digital filing systems.
Support the wider operations team with administrative duties such as data entry diary management and document formatting.
Monitor shared inboxes and respond to basic queries.
Assist with procurement and ordering office supplies.
Take initiative to streamline repetitive tasks or suggest improvements tointernal processes.
Communicate clearly when additional information or decisions are required to complete a task.
Able to work independently with minimal supervision managing competing priorities calmly and effectively.
Proactive in identifying and communicating potential issues errors or process improvements.
Comfortable asking questions and seeking clarification when needed to ensure accuracy and compliance
Requirements
Essential Criteria:
Previous experience of working in an office environment
Excellent IT skills and comfortable with technology
Excellent verbal and written and communication skills
Extensive experience of organising meetings and electronic diary management
Highly organised proactive and able to prioritise a variable workload with multiple deadlines and priorities.
Have attention to detail thats second to none
Maintain the strictest confidence and lookout for the best interest of the business
Strong work ethic and high degree of integrity/professionalism
Have an ability to foreplan and anticipate the needs and implement/report what is required.
Behaviours:
Innovative & Knowledgeable
Demonstrates creativity in solving problems.
Brings forward new ideas or methods to improve operations.
Displays a strong understanding of industry trends and best practices.
Respectful
Treats others with dignity and fairness.
Listens actively and values diverse perspectives.
Maintains professionalism even in difficult situations.
Collaborative
Works effectively in teams encouraging input from others.
Builds strong relationships with colleagues clients and partners.
Supports team members in achieving shared goals.
Resilient
Responds well to challenges and setbacks.
Shows persistence in the face of obstacles.
Maintains focus and positivity under pressure.
Customer Focused
Prioritises client needs and delivers excellent customer service.
Anticipates and resolves customer issues proactively.
Tailors solutions to meet client expectations.
Lead by Example
Acts with integrity and professionalism.
Models desired behaviors for team members.
Takes initiative to drive progress and uphold standards.
Flexible
Adapts to changing priorities and demands.
Remains open to new approaches and solutions.
Manages uncertainty and ambiguity well.
Curious
Actively seeks out new knowledge and learning opportunities.
Questions assumptions and explores different perspectives.
Shows a passion for continuous improvement.
Results Oriented
Focuses on achieving tangible outcomes.
Demonstrates a strong work ethic to meet or exceed targets.
Benefits
Independent Contractor Perks:
- HMO coverage for eligible locations
Please note that since this is a permanent work-from-home position and an Independent Contractor arrangement the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates and the rate depends on your performance in the application process.
ZR29077JOB
Required Skills:
Essential Criteria: Previous experience of working in an office environment Excellent IT skills and comfortable with technology Excellent verbal and written and communication skills Extensive experience of organising meetings and electronic diary management Highly organised proactive and able to prioritise a variable workload with multiple deadlines and priorities. Have attention to detail thats second to none Maintain the strictest confidence and lookout for the best interest of the business Strong work ethic and high degree of integrity/professionalism Have an ability to foreplan and anticipate the needs and implement/report what is required. Behaviours: Innovative & Knowledgeable Demonstrates creativity in solving problems. Brings forward new ideas or methods to improve operations. Displays a strong understanding of industry trends and best practices. Respectful Treats others with dignity and fairness. Listens actively and values diverse perspectives. Maintains professionalism even in difficult situations. Collaborative Works effectively in teams encouraging input from others. Builds strong relationships with colleagues clients and partners. Supports team members in achieving shared goals. Resilient Responds well to challenges and setbacks. Shows persistence in the face of obstacles. Maintains focus and positivity under pressure. Customer Focused Prioritises client needs and delivers excellent customer service. Anticipates and resolves customer issues proactively. Tailors solutions to meet client expectations. Lead by Example Acts with integrity and professionalism. Models desired behaviors for team members. Takes initiative to drive progress and uphold standards. Flexible Adapts to changing priorities and demands. Remains open to new approaches and solutions. Manages uncertainty and ambiguity well. Curious Actively seeks out new knowledge and learning opportunities. Questions assumptions and explores different perspectives. Shows a passion for continuous improvement. Results Oriented Focuses on achieving tangible outcomes. Demonstrates a strong work ethic to meet or exceed targets.
Job Location:
Monthly Salary:
PHP 44900 - 44900
Posted on:
13 days ago
Vacancies:
1 Vacancy
