Office and Finance Manager

Michigan, IN - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Reports to: Director of Transportation

Term: Full Time 52 weeks per year 8 hours per day

General Description

The Transportation Office and Finance Manager will coordinate and oversee administrative and finance duties as assigned by the Director of Transportation to ensure that the office operates efficiently and smoothly. The role of the Office and Finance Manager is to create and maintain a pleasant work environment ensuring high levels of organizational effectiveness communication and safety.

Main Job Tasks and Responsibilities

Maintain office services which include answering and directing telephone calls and radio dispatch and incoming visitors
Assists transportation staff in handling necessary paperwork and communicating with district personnel
Maintain department logs and communicate to appropriate managers to ensure resolution
Responsible for monitoring the department specific hiring steps and assist with recruiting
Department liaison with Human Resources Finance and Payroll Departments in matters related to requests for leaves Workers Compensation and payroll
Responsible for processing and submitting payroll to the Payroll Department for school bus drives school bus monitors mechanics and security personnel and assists in other transportation payroll processing as needed
Assist Transportation Director as needed in updating and communicating department procedures to transportation staff
Assist the Transportation Director as needed in processing accounts payable and receivable
Manages office supply inventory and orders as necessary including uniforms
Issues staff IDs; fobs for transportation staff and distributing and collecting
Working knowledge of all transportation specific software in order to assist in routing as needed and inquiries into routes by other District staff; parents and community partners
Serve as substitute Dispatcher / Router as needed
Participate in department committees as necessary
Other duties as assigned by the Director of Transportation

Education and Experience

High School Diploma or equivalent
Must have effective problem solving skills and be able to work positively with potentially difficult people in demanding situations while working toward resolution
Strong customer service orientation and excellent verbal and written communication skills including maintaining a professional behavior at all times while communicating and working with other department staff; district staff; parents and community partners
Knowledge of Power Schools and District software preferred
Previous experience working in a school transportation environment preferred
Excellent work habits and attendance record with a commitment to meet deadlines and to meet the needs of MCAS students and staff
Be proactive attentive and responsive as the situation deems

Salary and Benefits

Payment Type:

Benefits: Per Staff and Administrator Handbook

The Michigan City Area Schools does not discriminate on the basis of the Protected Classes of race color national origin sex (including transgender status sexual orientation and gender identity) disability age religion military status ancestry or genetic information which are classes protected by Federal and/or State law (collectively Protected Classes). This includes the Corporations employment opportunities programs and/or activities or if initially occurring off Corporation grounds or outside the Corporations employment opportunities programs and activities affecting the Corporations environment. For further information clarification or complaint please contact the MCAS School Administration 408 S. Carroll Avenue Michigan City Indiana 46360 at for Title IX (gender equity related issues); or Special Education Director 408 S. Carroll Avenue Michigan City Indiana 46360 at for Section 504 (non-discrimination/disability issues and Americans with Disabilities). Any other information concerning the above policies may be obtained by contacting the Superintendent Dr. Barbara Eason-Watkins 408 S. Carroll Ave. Michigan City Indiana 46360 at .

Required Experience:

Manager

Reports to: Director of TransportationTerm: Full Time 52 weeks per year 8 hours per dayGeneral DescriptionThe Transportation Office and Finance Manager will coordinate and oversee administrative and finance duties as assigned by the Director of Transportation to ensure that the office operates effic...