Research Admin, Pre-Award III- School of Medicine- Basic Science

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

KEY RESPONSIBILITIES:

• Supports the day-to-day activities of a team of Pre-Award Specialists.
• Monitors workload distribution and raises any concerns to the Research Administration Services (RAS) Director.
• Provides guidance to team members as appropriate.
• Coordinates with RAS Director regarding pre-award activities issue resolution and workload distribution.
• Works with Post-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams as necessary and appropriate.
• Manages pre-award activities for an assigned portfolio of grants and contracts within a RAS unit using knowledge of grant and contract management rules and regulations technical expertise and analytical skills.
• Manages the day-to-day operations and objectives in support of the assigned portfolio.
• Contributes information and ideas related to areas of responsibility as part of a cross functional team.
• Ensures effective and efficient workflow and adherence to quality standards for staff/program and self.
• Performs pre-award activities for a unit (school department or division) within a RAS unit.
• Pre-award activities include but are not limited to assisting departmental faculty/PI in the development preparation and submission of grant and contract proposals.
• Ensures all applications meet agency and university guidelines and published time tables and deadlines including management of the Just-In-Time process.
• Ensures proposals are entered and routed in a timely manner for further review.
• Confers with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals.
• Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy.
• Reviews budgets for consistency with sponsor monitors compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project.
• Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements.
• Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency accuracy and completeness.
• Reviews proposals for consistency with sponsor guidelines on budget format font size page limits excluding narrative content (obtain and review sponsor guidelines).
• Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures.
• Obtains signatures as needed.
• Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols.
• Works effectively with other offices (central school departments divisions) on research proposal.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelors degree and five years of work-related grants and contracts experience OR an equivalent combination of education training and experience.
• Knowledge of federal rules and regulations relating to research grant and/or contract activity.
• Proficiency with MS Office Suite software.

NOTE: Tasks related to this position can be performed remotely with only occasional visits to an Emory University location. Eastern (EST) time zone business hours may apply. Emory reserves the right to change this status with notice to employee. Emory does not approve as a primary work location in the following states; NJ AK and HI any U.S. Territories or outside of the United States.

Emory is an equal opportunity employer and qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions educational programs or employment including recruitment hiring promotions transfers discipline terminations wage and salary administration benefits and training. Students faculty and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973 the Vietnam Era Veterans Readjustment Assistance Act and applicable executive orders federal and state regulations regarding nondiscrimination equal opportunity and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance 201 Dowman Drive Administration Building Atlanta GA 30322. Telephone: (V) (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation please contact the Department of Accessibility Services ator call (Voice) (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.