PATeam Coordinator Mental Health

Salary: 38300

Closing date: Monday 10 November

Contract type: Permanent

Interview date: W/C Monday 24th November

The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science leading policy and advocacy campaigns and building partnerships.

We plan to spend 16bn over the next ten years funding new discoveries in life health and wellbeing and taking on three global health challenges: mental health infectious disease and climate and health.

These challenges need the bold science we support but they wont be solved by science alone and much of our work also involves influencing and engaging with others to make change happen.

We are looking for a Team Coordinator to join our team.

Where in Wellcome will I be working

You will be working within Wellcomes friendly and fast-paced Mental Health team. Our vision is a world where no one is held back by mental health problems.

To achieve this vision we are working towards the specific mission of creating a step change in early intervention for anxiety depression and fund research support convening and thought leadership and work with lived experience experts and external partners to help create this change.

We are already seeing new interventions and new understanding as a result of our work and expect to see our impact grow significantly over the next few years.

What will I be doing

We are looking for a Team Coordinator to provide administrative support to the leadership-level direct reports of the Mental Health Director (4 people) deputising for the Directors EA as needed and assist with the co-ordination and logistics of team activities ensuring the smooth running of the wider team (around 40 people). Working with a motivated high-performing team and can bring people together while managing a busy varied workload with attention to detail.

As a Team Coordinator you will:

• Help the team to be the best it can be including supporting the best ways we can share and catalogue information and work with other teams

• Oversee and ensure compliance with team processes including keeping team lists up to date ensuring completion of mandatory training completion of staff surveys

• Ensure smooth running of team including liaising on finance systems and with facilities as required

• Organise team activities/away days

• Manage inductions for new team members

• Travel and diary management for the direct line reports of the MH Director and Director as required

• Support administration associated with decision making processes in MH team

• Prepare summaries of information for direct line reports of the MH Director and Director as required including for internal and external meetings attending such meetings and producing minutes as required

Is this job for me

We are looking for a candidate who possesses strong administrative skills and loves bringing order in a fast-paced environment. A candidate that takes initiative and meets deadlines is vital alongside good organisational skills. Wed love to work with a candidate that demonstrates the ability to work with people at all levels including a high proficiency in both written and verbal communication

To apply for this role please submit an update CV and answer 2 application questions to demonstrate that you meet the minimum requirements for the role.

Minimum Criteria:

• PA or administration experience

• Ability to prepare agendas paperworkincluding briefing documents and take minutesformeetings

• Good written and verbal communication skills

• Methodical and organised approach to work with very high attention to detail.

• Ability to deal professionally with confidential material and issues.

You can view the full job description on our website

You can read more about the benefits we offer our employees on our website

Our Hybrid Way of Working

We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment in which people can perform at their best.

We are currently working 3 days per week (Tuesdays Wednesdays and Thursday) from our Euston Road offices. Due to the nature of this role there may be a requirement to come in on Mondays and Fridays in addition due to meeting requirements.

Diversity and Inclusion is at the heart of everything we do

Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair andinclusiveenvironment where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includesmaking adjustmentsfor people who have a disability or long-term visit our websitefor more information on adjustments and accessibility or contact us at.

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