Production Coordinator – Live Experiential Production

Position: Production Coordinator Live / Experiential Production

Employment: Full Time Permanent

Location: Creation Group Knockin Heath Business Park Oswestry SY10 8ED

Are you the kind of person who loves keeping all the moving parts running smoothly the calm in the creative storm

At Creation Group were looking for a Production Coordinator to be the heartbeat of our Live Production team the control tower that keeps everything flying in perfect formation. From the first client brief to the final on-site delivery youll make sure projects flow seamlessly. Youll manage logistics documentation supplier coordination and keep everyone on track with your expert organisational skills. No two days are the same one day you might be wrangling logistics for a live event the next youre helping plan resources across multiple projects or refining processes with the Production Director. If you thrive in a fast-paced creative environment and love seeing big ideas come to life this could be your perfect next step.

What you will be responsible for:

Project Intake & Job Management

• Oversee all incoming project briefs ensuring accurate logging assignment and tracking through systems like Asana and Synergy. Maintain the central job tracker as the single source of truth for live projects providing clear visibility on status deadlines and deliverables. Act as the key point of contact for project updates and share concise weekly production summaries across teams.

Resource & Workflow Support

• Monitor workloads to balance resources and maintain team wellbeing. Manage freelancer onboarding and allocation support short- and medium-term planning and coordinate with other departments to align schedules. Capture actions from planning meetings and help keep workflows efficient and well-communicated.

Live Event & Operational Coordination

• Support Technical Project Managers with logistics suppliers travel and on-site coordination for live events. Manage documentation such as risk assessments and call sheets oversee asset readiness and deliveries and assist with purchase orders cost tracking and budgets. Provide on-site support during build live and de-rig phases.

Department Administration & Reporting

• Maintain clear efficient administrative systems for the Production team managing diaries meetings and communications for the Production Director and Project Managers. Oversee departmental data and documentation ensuring consistency and accuracy across shared systems. Support continuous improvement of processes and templates prepare reports and dashboards and keep freelancer records current with bookings rates and specialisms.

What we are looking for:

• A natural knack for organisation and multitasking juggling projects doesnt faze you.
• An analytical mindset: spotting bottlenecks and smoothing them out.
• Cool under pressure solution-focused and adaptable.
• Strong communication skills and confidence representing the team internally.
• Financial awareness: comfortable tracking budgets invoices and forecasts.
• Tech-savvy: Google Workspace Asana or similar project tools are your friends.
• Some understanding of live event logistics and production documentation.
• Above all a proactive can-do attitude that keeps things moving forward.

What we offer

• Discretionary bonus
• 28 Days (Including Bank Holidays) that will increase by 1 day per annum up to a maximum of 38 days.
• Enhanced Parental Family and Special Leave
• Company Events
• Training and development opportunities

A bit about Creation:

We are an industry leading full service Brand Experience group that produces and executes an exciting portfolio of projects with a range of flagship clients. Since 2012 we have been disrupters of the experiential marketing and live event industry managing client projects from concept through to delivery.

Creation is founded around four key service offerings Creative Production Live and Asset & Inventory Management which enable us to offer our clients a turn key solution to deliver stand out brand experiences. We focus on creative solution-led high quality outputs and through integrity passion and a one team mentality we are trusted by our clients to create and deliver the impossible. We dedicate ourselves to fostering a collaborative environment where our employees are continuously striving for excellence innovation and professional growth ensuring that everyone has the opportunity to contribute thrive and make a meaningful impact.

This approach has set us apart from agencies in our field leading to record breaking growth and recognition as one of the fastest growing companies both in the UK and Europe (Financial Times FT 1000 Sunday Times Top 100 FEBE) for the last three consecutive years. We are also Silver-accredited by Ecovadis which recognises companies for their sustainability practices and their commitment to Environmental Social and Governance (ESG) policies.

As we look to the future we continue to expand notably into global markets with the right leaders and teams at the forefront.

We are proud to be an equal opportunity employer and were committed to diversity and inclusion. We dont discriminate on the basis of race gender ethnicity citizenship national origin religion sexual orientation age marital status disability or any other legally protected status.

If you love the buzz of live events enjoy bringing structure to creativity and get satisfaction from making things happen wed love to hear from you.

All applicants are asked to submit a CV and cover letter to: