Production Coordinator

Position: Production Coordinator

Employment: Full Time

Salary: Upon application with bonus scheme and benefits

Location: Creation Group Knockin Heath Business Park Oswestry SY10 8ED

Creation Group is a full service Brand Experience group. We are looking for a Production Coordinator to support the operational and administrative needs of the Production Division. We are seeking a highly organised detail driven and proactive personality to join our ever growing team. The perfect candidate will thrive in a fast paced environment comfortable managing multiple tasks and keeping information flowing across teams.

Reporting into the Production Support Manager you will help maintain the daily operational rhythm of the department by supporting project intake documentation logistics supplier liaison and administrative processes across Live Production Fabrication Technical Design and Technical Production. You will play an important role in keeping information accurate organised and up to date as projects move from brief through to delivery.

As a key member of the Production team you will support the Production Support Manager in delivering the departments Control Tower function ensuring clarity consistency and seamless communication throughout the Production workflow.

What you will be responsible for

Project Intake and Administration

• Assist in triaging incoming project briefs ensuring accurate logging and updating job records and tracking through systems like Asana and Synergy. Support the Production Support Manager in maintaining the central job tracker as the single source of truth for live projects providing clear visibility on status deadlines and deliverables. Prepare meeting notes actions and follow ups for Production teams and chase any missing information.

Documentation and Operational Support

• Support the preparation of departmental reports dashboards and status summaries. Prepare onsite packs kit lists and other operational documents and capture data relating to hours costs supplier records and asset movements. Prepare and maintain documentation that supports fabrication workflows including asset lists build information and readiness updates.

Coordination Logistics and Supplier Support

• Book logistics deliveries crew accommodation and suppliers and track asset arrival dates reporting risks or delays. Liaise with suppliers on day to day project enquiries and with fabrication team on asset readiness project requirements and more. Gather RAMS and compliance documents.

Finance and Purchasing Support

• Prepare draft purchase orders for approval gather supplier quotes and support invoice reconciliation through accurate data capture.

Freelancer and Resource Support

• Track freelancer hours availability and bookings and maintain the freelancer database. Provide administrative support to the Production Support Manager during resource planning and capture notes actions and deliverables from departmental meetings.

Stock Consumables and General Support

• Assist with stock takes and update stock records and order consumables and materials within approved limits. Support central services with supplies and minor administrative tasks.

What we are looking for:

• Strong organisational and multitasking skills.
• Experience in coordination operations or logistics.
• Excellent communication and accuracy in written work.
• Proficient with Google Workspace and shared file systems.
• Calm adaptable and proactive under pressure.
• Able to spot missing information and drive closure.
• Keen to learn and develop within a fast paced production environment.

What we offer:

• Competitive salary based on experience.
• Discretionary bonus.
• 28 Days (Including Bank Holidays) that will increase by 1 day per annum up to a maximum of 38 days.
• Enhanced Parental Family and Special Leave.
• Company Events.
• Training and development opportunities.

A bit about Creation:

We are an industry leading full service Brand Experience group that produces and executes an exciting portfolio of projects with a range of flagship clients. Since 2012 we have been disrupters of the experiential marketing and live event industry managing client projects from concept through to delivery.

Creation is founded around four key service offerings Creative Production Live and Asset & Inventory Management which enable us to offer our clients a turn key solution to deliver stand out brand experiences. We focus on creative solution-led high quality outputs and through integrity passion and a one team mentality we are trusted by our clients to create and deliver the impossible. We dedicate ourselves to fostering a collaborative environment where our employees are continuously striving for excellence innovation and professional growth ensuring that everyone has the opportunity to contribute thrive and make a meaningful impact.

This approach has set us apart from agencies in our field leading to record breaking growth and recognition as one of the fastest growing companies both in the UK and Europe (Financial Times FT 1000 Sunday Times Top 100 FEBE) for the last three consecutive years. We are also Silver-accredited by Ecovadis which recognises companies for their sustainability practices and their commitment to Environmental Social and Governance (ESG) policies.

As we look to the future we continue to expand notably into global markets with the right leaders and teams at the forefront.

We are proud to be an equal opportunity employer and were committed to diversity and inclusion. We dont discriminate on the basis of race gender ethnicity citizenship national origin religion sexual orientation age marital status disability or any other legally protected status.

All applicants are asked to submit a CV and cover letter to: