HR Coordinator Talent Development

ABOUT US

Almost 1.2 million residents call York Region home making it one of the largest regions in Canada and the fastest growing with a population thats expected to grow to more than 2 million by 2041. Our geography which is comprised of about 1800 square kilometers over nine different municipalities is as beautiful interesting and diverse as our government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canadas Best Employers by Forbes we offer a collaborative progressive workplace that takes pride in our organizational culture and is committed to living The 13 Factors of Psychological Health and Safety in the Workplace aligned with our vision to create strong caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
• Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account access to a 24/7 Employee and Family Assistance Programand corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.
• Inclusive and Diverse Workforce - Were committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential participate freely in society and live with respect dignity and freedom from discrimination. Our robust Inclusion Diversity Equity and Accessibility program continues to grow and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE

The HR Coordinator is responsible for providing coordination and technical support to Talent Management programs and curriculum including scheduling coordinating and administration of course evaluations; administering and managing training databases and libraries including the Learning Management System (LMS); liaising with facilitators and participants; and providing logistical support to ensure course success.

WHAT YOULL BE DOING

• Assists with administration of leadership program delivery including document tracking and course evaluations liaising with program members facilitators and external coaches preparing course materials providing coordination assistance for sessions as required.
• Coordinates and maintains training schedule Corporate Learning Catalogue and course creation.
• Acts as a primary contact for program databases coordination and class set up on LMS.
• Liaises with external providers of tracking system for knowledge sharing and provides support for quarterly discussions on recommendations for improvement opportunities.
• Creates administers distributes and summarizes 360-degree Feedback Reports.
• Provides administrative support to the external coaching program.
• Gathers information on courses to be offered each calendar year from facilitators and creates/coordinates information in Corporate Learning calendar and database; schedules training rooms and equipment needed.
• Communicates with other Departments and external partners/vendors to ensure all Corporate Learning opportunities are promoted and coordinated.
• .Processes monthly training completions and program chargebacks dealing with any issues that arise.
• Greets registers and introduces facilitators and participants; sets up classroom; distributes course materials; provides technical support for audio/visual equipment set-up and ensures facilitators have everything they need to facilitate Corporate Learning sessions.
• Creates distributes and summarizes course evaluations using survey software per session; reports all concerns/suggestions to the Manager and sends summaries to the facilitators.
• Scores online (eLearning) course testing documents and updates employee records within training database.
• Maintains program inbox and triages with Talent Management team to respond and build knowledge base of responses.
• Orders and arranges for payment of resources materials and supplies for the Corporate Learning Curriculum.
• Interacts with the Regions employees; collects compiles and shares employee feedback with talent development and delivery specialist
• Provides information to support the development of financial plans and budget projections for the delivery of the talent management programs and monitors and tracks expenditures.
• Assists in the development and maintenance of processes guidelines and templates.
• Assists in the development of communications tools for the implementation and rollout of training and recognition programs; responds to inquiries and concerns in a timely manner.

WHAT WERE LOOKING FOR

• Successful completion of a Community College Diploma in Business Administration or related field or equivalent approved combination of education and experience.
• Minimum one (1) year of experience supporting program development and management of projects and coordinating and supporting training events.
• Familiarity with e-learning software learning management systems (LMS) and web-based evaluation tools.
• Ability to demonstrate corporate core competencies including communication innovation teamwork and collaboration and personal ownership.
• Demonstrated understanding of budget administration processes.
• Strong problem solving decision making and analytical skills.
• Strong organizational skills attention to detail and follow through.
• Ability to coordinate multiple tasks efficiently and effectively and remain calm in stressful situations.
• Intermediate skills in MS Office Suite including the use of virtual platforms for conducting meetings and/or presentations.