Administrative Assistant (Retail Mall)

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

JLL has a great opportunity to join our Retail Property Management Team.

Compensation: $23 - $24/hr ($48k - $50k)

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicants education experience skills abilities geographic location internal equity and alignment with market data .

JLL has an exciting opportunity to work with our Retail Property Management team at Lakeshore Mall in Gainesville GA.

We are offering the opportunity to join our team working with a global leader in real estate property management FullJLL benefits included.

What Youll Be Doing

The Administrative Assistantserves asafundamental coordinator to property operations and administration. This position reports directly to the General Manager while working with the Operations Manager and the Specialty Leasing Manager.

General Responsibilities

• This position is the first point of contact for office visitors and callers. Represent the company well by greeting office guests visitors contractors and employees answering telephoneand directing callers to the appropriate partyact as thepoint of contact for deliveries updatetenantphone list respond and follow through on requests for information and communication with all levels of management with minimal supervision.
• Maintain the office as a professional organized and well-kept environment. General office housekeeping tasks.
• Prepare service contracts for operations department submitwork well as track Certificates of Insurance for contractors specialty leasing/ancillary income programs.
• Assistin preparation and distribution of retailer memos announcements monthly newsletter.
• General filing & Ordering of supplies as directed by Retail Office Manager.
• Serves as retailers liaison between Shopping Center Management and retailers at the shopping processes files tenant correspondence memos reports and maintainsup-to-date tenant files both hard files at the shopping center and digital files.
• Participates in weekly Management Staff Meetings takingmeeting minutes. Interacts with Corporate team members from various disciplines mall management team members other employeesand customers to assistwith information exchange problem solving and requests.
• Prepares creates edits requested reports and presentations via Yardi and Microsoft Programs such as WORD EXCEL POWERPOINT etc.
• Assists the Office Manager and GeneralManager with monitoring maintainingand enforcing common area and tenant standards by regular communications with retailers following procedures and daily reviews of the common areaand inline retail visual merchandisingand hours of operation.
• Collect and document sales information from retailers as stipulated in the Lease/License Agreement.
• Coordinate tenant rent collections.
  

What Were Looking For

• Computer Skills- MS Office Suite (PowerPoint Excel Outlook Word etc)
• Ability to multi-taskand work in a team environment.
• Ability to follow instructions and complete tasks as assigned.
• Ability to work Monday thruFriday with reliable transportation.
• Ability to learn employer specific web-based software systems.
• Real Estate knowledge preferred.

Whats In It For You

• Join an industry leader and shape the future of commercial real estate
• Deep investment in cutting-edge technology to power your work
• Comprehensive and competitive benefits plan
• A supportive caring and diverse work environment designed for your growth and well-being

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If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages for hourly employees through Daily Pay

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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