Executive Assistant, R&D
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Job Location:
Waltham, MA - USA
Yearly Salary:
$ 83000 - 124000
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Position Summary:
We are seeking a highly organized and detail-oriented Executive Assistant (EA) to provide comprehensive administrative support to multiple senior leaders within R&D. This role is essential to ensuring operational excellence through calendar and travel coordination administrative support and smooth cross-functional communication. The EA will manage day-to-day logistics with precision enabling leaders to operate efficiently and stay focused on strategic goals.
Key Responsibilities Include:
- Manage calendars schedule meetings and coordinate travel logistics for multiple (4) senior leaders.
- Prepare leaders in advance of meetings with materials agendas and presentation support.
- Monitor executive schedules to identify potential conflicts by understanding priorities and preferences; provide timely suggestions to resolve issues and ensure smooth calendar management.
- Serve as a liaison between leadership internal teams and external stakeholders.
- Assist with preparation of POs invoice processing and contract management.
- Process expenses and reimbursements with accuracy and timeliness.
- Order catering office supplies and coordinate logistics for meetings and team events as needed.
- Support ongoing administrative initiatives and assist with special projects as needed.
- Maintain confidentiality across all workstreams.
Education Registration & Certification:
- Bachelors degree preferred.
Experience:
- 3 years of experience in administrative or executive support roles.
Skills Knowledge & Abilities:
- Strong organizational skills and exceptional attention to detail.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint).
- Ability to manage competing priorities in a dynamic fast-paced environment.
- High degree of professionalism discretion and confidentiality.
Physical Demands and Work Environment:
This is largely a sedentary role; however some filing is required. This would require the ability to lift files open filing cabinets and bend or stand on a stool as necessary. This job operates in a professional office environment and routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines.
Benefits and Perks:
Base salary for this role will consider multiple factors including but not limited to candidate qualifications relevant expertise specialized skills and industry experience in complement-targeted therapies.
The targeted base salary range for this position is $83000- $124000 per year. This range represents the base salary only and reflects Apellis commitment to competitive compensation within the biopharmaceutical industry. The final salary offered may vary based on individual qualifications business needs and current market conditions.
Apellis offers a comprehensive benefits package including a 401(k) plan with company match inclusive family building benefits flexible time off summer and winter shutdowns paid family leave disability and life insurance and more! Visit to learn more.
Company Background:
Apellis Pharmaceuticals Inc. is a global biopharmaceutical company that combines courageous science and compassion to develop life-changing therapies for some of the most challenging diseases patients face. We ushered in the first new class of complement medicine in 15 years and now have two approved medicines targeting C3. These include the first and only therapy for geographic atrophy a leading cause of blindness around the world. With nearly a dozen clinical and pre-clinical programs underway we believe we have only begun to unlock the potential of targeting C3 across many serious diseases.
For more information please visit follow us onTwitterandLinkedIn
EEO Statement:
Apellis is an equal opportunity employer and complies with all applicable federal state and local fair employment practices laws. Apellis strictly prohibits and does not tolerate discrimination against employees applicants or any other covered persons because of race color religion creed national origin or ancestry ethnicity sex (including pregnancy) gender (including gender nonconformity and status as a transgender or transsexual individual) age physical or mental disability citizenship past current or prospective service in the uniformed services genetic information marital status AIDS/HIV status smoker/nonsmoker and occupational pneumoconiosis or any other characteristic protected under applicable federal state or local law.
For San Francisco postings: Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
Required Experience:
IC
Key Skills
- Laboratory Experience
- Vendor Management
- Design Controls
- C/C++
- FDA Regulations
- Intellectual Property Law
- ISO 13485
- Research Experience
- SolidWorks
- Research & Development
- Internet Of Things
- Product Development
About Company
Apellis is a global biopharmaceutical company that develops life-changing therapies. By pioneering targeted C3 therapies, we aim to treat diseases that are driven by excessive activation of the complement cascade, including those within hematology, ophthalmology, and nephrology.
