Manager, Board & Executive Affairs

Job Posting Closing Times: Job postings are removed from advertising at12:00 A.M.on the closing date e.g. at midnight on the day before the closing date.

Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. AR 4.0300.01

If you are a current Austin Community College employee please click this link to apply through your Workday account.

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41000 credit students each Fall and Spring semester. We embrace our identity as a community college as reflected in our mission statement. We promote student success and community development by providing affordable access through traditional and distance learning modes to higher education and workforce training including appropriate applied baccalaureate degrees in our service area.

As a community college committed to our mission we seek to recruit and retain a workforce that:

• Values intellectual curiosity and innovative teaching

• Is attracted by the colleges mission to promote equitable access to educational opportunities

• Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students low-income students and students from underserved communities.

• Focused on student academic achievement and postgraduate outcomes

• Welcomes difference and models respectful interaction with others

• Engages with the community both within and outside of ACC

Job Posting Title:

Job Description Summary:

Job Description:

Distinguishing Characteristics

Positions in the Professional category perform work that requires specialized knowledge independent judgment and technical or administrative expertise.

The Manager Board and Executive Affairs is distinguished by:

• Serving as the Colleges administrative liaison to the Board of Trustees.

• Operating with minimal supervision in a confidential executive-level environment.

• Requiring knowledge of public governance compliance with the Texas Open Meetings Act (TOMA) and Texas Public Information Act (PIA) and familiarity with institutional policies.

• Providing executive coordination directly to the Chancellor and Chief of Staff in support of institutional governance.
  

Essential Duties

Board Affairs

• Serve as liaison between the Chancellors Office and the Board of Trustees providing information addressing confidential issues and staffing the Board Office.

• Attend all official Board meetings work sessions and retreats to record and transcribe official minutes.

• Develop and distribute Board agendas and packets in compliance with the Texas Open Meetings Act.

• Coordinate posting of meeting notices and maintenance of Board policies in partnership with TASB.

• Compose and edit complex documents including minutes resolutions and public communications.

• Manage the Boards operating budget purchasing reimbursements and travel logistics.

• Maintain records files and digital tracking systems for Board actions and institutional information.

• Ensure timely and accurate updates to Board websites archives and the Google-based Board Portal.

• Coordinate special events and retreats including scheduling materials and logistical support.

Executive Support to the Chief of Staff

• Provide high-level administrative research and project coordination support.

• Manage scheduling correspondence and follow-up for cabinet-level meetings.

• Support cross-divisional projects policy initiatives and strategic communications.

• Track execution of institutional priorities and assist in monitoring project deliverables.

Operational Support to the Chancellor

• Coordinate the Chancellors schedule meetings and events to ensure alignment with institutional and Board priorities.

• Draft and edit correspondence presentations and reports on behalf of the Chancellor.

• Support follow-up on Chancellor and Board directives maintaining documentation and accountability systems.

• Oversee budget tracking purchasing and other administrative functions within the Chancellors Office.

• Prepare executive and Board reports dashboards and presentations for strategic planning and accountability.

Institutional and Governance Compliance

• Ensure compliance with the Texas Open Meetings Act Texas Public Information Act and related state and college policies.

• Partner with the Office of General Counsel on policy interpretation and public information requests.

• Maintain official governance records and ensure transparency and accuracy of documentation.

Technology Innovation and Continuous Improvement

• Leverage digital tools (e.g. BoardDocs Diligent Google Workspace) to enhance document management and transparency.

• Identify and implement process improvements for efficiency accuracy and communication.

• Maintain awareness of emerging technologies including artificial intelligence and their potential application to governance and administrative services.

• Perform other duties as assigned.

Required Qualifications

Education

• Bachelors degree in Public Administration Political Science Business Administration Higher Education Administration Communications or a related field.
  

Experience

• Two (2) years of directly related professional experience in executive administration board/governance affairs or public-sector compliance and policy management.
  

Knowledge

• Texas Government Code 551 (Open Meetings Act) Texas Public Information Act and Roberts Rules of Order.

• Governance structures and higher-education operations.

• Records retention preservation and documentation practices.

• Office administration event planning and project management.

• Budget management purchasing and fiscal tracking.

• Writing editing and proofreading professional correspondence and official records.

• Principles and practices of effective communication confidentiality and discretion.
  

Skills

• Maintaining confidentiality of sensitive and work-related information.

• Exercising sound judgment and political acumen in complex confidential contexts.

• Using interpersonal and communication skills effectively including tact and diplomacy.

• Planning and organizing multiple projects and priorities with attention to detail.

• Composing professional correspondence minutes and reports with clarity and accuracy.

• Working collaboratively with trustees executives and diverse internal and external partners.

• Analyzing data identifying problems and recommending solutions.

• Maintaining an established work schedule that includes occasional evenings and weekends.

• Effectively using standard office and document management software.

Preferred Qualifications

• Five (5) years of progressively responsible administrative experience preferably in higher education government or a large nonprofit organization.

• Prior experience supporting a college/university president or chancellor chief of staff or governing board.

• Experience preparing agendas minutes and resolutions and ensuring compliance with TOMA and PIA.

• Experience with policy development and review in an academic or public-sector context.

• Experience managing budgets purchasing and financial reporting.

• Strong proficiency with digital platforms and collaborative cloud systems.

Technology Skills

• Proficiency with Google Workspace Microsoft Office Suite and Board management software (e.g. BoardDocs Diligent).

• Awareness of emerging technologies and artificial intelligence applications in communication and workflow management.

Special Requirements

• Occasional evening and weekend work required to support Board meetings and College events.

Work Environment and Physical Requirements

• Work is performed in a standard office environment.

Supervision

Reports to the Chief of Staff. Provides operational support to the Chancellor and the Board of Trustees. May provide functional direction to temporary staff or student workers.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities nor is it an all-inclusive list of skills and abilities required to perform the job. Duties and responsibilities may change with business needs. Austin Community College reserves the right to add change amend or delete portions of this job description at any time with or without notice. Reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential job functions.

Salary Range

$76693 - 95866

Number of Openings:

Job Posting Close Date:

Clery Act

As required by the US Department of Education employees are required to report violations under Title IX and under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act) you will be notified trained and provided resources for reporting.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add change amend or delete portions of this job description at any time with or without notice. Employees may be required to perform other duties as requested directed or addition reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.