Global Meeting Compliance and Disclosure Senior Specialist

Job Description

Global Meeting Compliance & Disclosure

Senior Specialist Global Meeting Compliance & Disclosure (Transparency Reporting)

Objectives of this Role

Our companys Business Services Centers (BSC) located across three regions (Americas Europe and Asia) are responsible for the timely and efficient delivery of standardized global financial processes. The BSCs will be responsible for the execution and delivery of a broad range of financial services and processes across our companys business divisions and markets.

The Senior Specialist Global Meeting Compliance & Disclosure will partner with our stakeholders Human Health International the Global Indirect Procurement & Technology team. This role will be mainly responsible for Indirect Transfer of Value activities in supporting markets Data Steward to comply with EFPIA & respective local country transparency reporting guidelines and managing the optimization of excellence in quality and delivery for the Global Meeting Compliance & Disclosure Team. This role reports under the Cards Meeting & Expense function reporting to the Global Meeting Compliance & Disclosure Manager who is part of the Business Process Excellence Area of Practice under the Global Business Solutions (GBS).

Job Description and Responsibilities

Primary responsibilities for this role include but are not limited to the following:

Data Management & Reporting

• Acts as a subject matter expert in Transparency Reporting process supported by BSC team located in 3 Business Services Centers (BSC) Costa Rica Czech Republic & Malaysia
• Lead complex data reconciliation activities between source systems (Comet Veeva) and reporting tools (Medispend) to ensure data completeness and accuracy for transparency reporting.
• Perform detailed data corrections and validations identified during reconciliation and reviews by Data Stewards.
• Prepare review and submit accurate transparency reports in compliance with EFPIA and local country regulations.
• Support the Manager in ensuring timely delivery of reporting outputs.

Communication and Training

• Serve as a key point of contact for Data Stewards and business units regarding transparency reporting processes and compliance requirements.
• Provide training guidance and support to Data Stewards and junior team members on reporting tools data validation and regulatory updates.
• Communicate updates on system enhancements and regulatory changes effectively to stakeholders.

Process Improvement and Governance

• Assist in reviewing and enhancing Standard Operating Procedures (SOPs) related to transparency reporting.
• Identify opportunities for process optimization and contribute to initiatives aimed at improving efficiency and data quality.
• Support compliance monitoring activities and help address audit findings related to transparency reporting.

Stakeholder Engagement & Communication

• Collaborate closely with business units finance compliance and IT teams to ensure alignment and smooth execution of transparency reporting activities.
• Respond to inquiries and provide expert guidance on transparency reporting and compliance matters.
• Support escalation management and resolution of complex data or compliance issues.

Risk Management and Quality Assurance

• Ensure adherence to company policies guidelines and ethical standards in all reporting activities.
• Support compliance risks identification and implement mitigation strategies.
• Collaborate with internal audit and compliance teams during reviews and audits.

• Demonstrate professionalism meticulousness and attention to detail in dealing with colleagues internal clients and suppliers
• Any other duties that are within the scope spirit or purpose of the role or as reasonably requested

Qualifications

Education:

• Bachelors Degree in Business Administration Science Economy Accounting Finance or any other related disciplines.

Skills Required:

• Minimum of 3-5 years of work experience in compliance financial reporting or related experience in accounts payable or finance or business administration
• Strong knowledge of EFPIA Code local transparency regulations and pharmaceutical industry compliance standards.
• Intermediate MS skills (Excel Power Apps Power BI PowerPoint SharePoint)
• Language requirements: Able to speak read & write in
  • English and/or Mandarin
• Strong communication (internal & externally) skills both written and spoken in English enabling effective communication with all levels of management. Japanese/Korean/ French/Spanish language as advantage (able to speak read & write)
• Interpersonal & strong communication skills; and organization skills
• Strongly detail oriented and process improvement orientation
• Basic understanding and practical knowledge of processes in Finance
• Ability to work independently capable of handling multiple projects and deadlines simultaneously
• Positive and proactive attitude can-do mindset problem solving and analytical skills
• Ability to operate independently and remain focused through change or uncertainty
• Added advantage with skills: Lean Six Sigma Marco Power BI Automation UI path
• Strong customer service mind-set
• Knows how to prioritize ability to communicate and to create rapport with stakeholders.

Preferred:

• Experience with SAP (Employee Expense Management Shopping/Purchase Order Vendor Master Data and Payment Portal Requests) Medispend Veeva CVENT Engagezone and Domo.
• Experience with internal controls and process standardization preferred

Broad knowledge and understanding of most meeting types be familiar with congresses/conventions travel and payments and be up to date on internal procedures guidelines and policies within our company.

Required Skills:

Preferred Skills:

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Merck & Co. Inc. Rahway NJ USA also known as Merck Sharp & Dohme LLC Rahway NJ USA does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place introductions are position specific. Please no phone calls or emails.

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