Office Coordinator

THE DEPARTMENT

The Seattle Department of Neighborhoods (DON) is responsible for strengthening Seattle by engaging all communities. Our purpose is to bring government closer to the residents of Seattle by engaging them in civic participation; empowering them to make positive contributions to their communities; and involving more of Seattles Black Indigenous and People of Color (BIPOC) communities in civic discussions processes and opportunities.

THE JOB

Are you a positive highly organized proactive and detail-oriented person Do you want to use your abilities to support your community by joining the Department of Neighborhoods as their Office Coordinator We are recruiting applicants who enjoy coordinating day-to-day operations activities and special this job you will have the opportunity to affect both productivity and our work environment.

Your primary focus will be on:

Public Disclosure

You will support all aspects of public disclosure requests which includes interpreting inquiries developing search strategies communicating with requestors and coordinating the collection of records from City systems databases and custodians. You will elevate any need for legal coordination or complex strategy to your supervisor.

Office Equipment Maintenance

You will oversee purchasing distribution tracking maintenance troubleshooting updates and check-out processes to ensure all devices and supplies are functional and available for staff use.

IT Liaison

You will coordinate with IT on department issues support product rollouts assist staff with equipment needs and report key updates to the Deputy Director.

To be successful you are committed to:

• Creating a work environment where everyone feels welcomed included and encouraged to do their best work.
• Building and maintaining relationships.
• Continually improving your cultural competency skills and ability to work with people from all cultures communication styles and abilities.
• A positive can-do attitude.
• Anticipating needs and following through on assignments.

To be effective you have:

• Attention to detail and accountability for top-quality work products.
• Managing multiple projects and lines of work simultaneously
• Worked successfully with Black Indigenous and People of Color coworkers and community members.
• Continually looked for and implemented operations/system improvements that benefit your team.
• Learned new skills and how to use new tools and systems and have been able to retain and implement this learning.
• Ordered and tracked supplies and equipment (cell phones laptops etc.) for a team including managing inventory maintenance software updates and troubleshooting equipment.
• Handled employee onboarding and offboarding with care and a lens of inclusion and accessibility.
• Exercised a flexible mindset so that you pivoted between tasks and variable priorities responsive to the shifting of goals
• Proficiency with Microsoft Suite (particularly SharePoint and Teams) Adobe applications database applications and digital communication tools (e.g. Webex Teams Zoom).

In addition to the qualities mentioned above you will need to possess the following required qualifications (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class):

Three years of experience in administrative analysis budget administration or preparation office management personnel administration program administration as a staff assistant or in a closely related field

OR

Two years of experience in administrative analysis budget administration or preparation office management personnel administration program administration as a staff assistant or in a closely related field and an associates degree in business or public administration

OR

One year of experience in administrative analysis budget administration or preparation office management personnel administration program administration as a staff assistant or in a closely related field and a bachelors degree in business or public administration

This job is classified as an Administrative Staff Assistant and the salary range is $40.00 - $46.63. New City employees start at Step 1 in a 5-step salary schedule. Personnel Rules will determine the salary placement of current regular City employees.

This position offers the flexibility of a hybrid work schedule. Individual schedules will be based on agreement between the employee and management.

The City of Seattle offers a comprehensive benefits package including vacation holiday and sick leave as well as medical dental vision life and long-term disability insurance for employees and their information about employee benefits is available on the Citys website at: addition to completing the application at please attach:

• A PDF of your current resume
• A cover letter explaining how your experience and skills align with this jobwith the Department of Neighborhoods

This hiring process involves a background check of conviction and arrest records in compliance with Seattles Fair Chance Employment Ordinance SMC 14.17. Applicants will be provided with an opportunity to explain or correct background information.

Why Work for the City of Seattle At the City of Seattle public service is more than a job; its a chance to shape the future and make a meaningful difference in the lives of everyone who works lives or plays in our city. With 12000 employees across 40 departments and 1100 job titles we are united by a common purpose: to create a Seattle that is vibrant and welcoming for all.Whatever your role youll help power a forward-looking city that leads by example inclusive innovative equitable and community-focused while joining a diverse team committed to solving challenges and making a lasting impact together. Join us in building a Seattle that thrives!

This position is open to applicants who meet the minimum qualifications.The Department of Neighborhoods values diverse perspectives and life experiences. Applicants will be considered regardless of race color creed national origin ancestry sex marital status disability religious or political affiliation age sexual orientation medical condition or pregnancy.The Department of Neighborhoodsencourages people of all backgrounds to apply including people of color immigrants refugees women LGBTQ people with disabilities veterans and those with diverse life experiences.

Accommodations:

Individuals with disabilities will be provided with reasonable accommodations to participate in the job application or interview process perform essential job functions and receive other benefits and privileges of employment. Please get in touch with for questions or to request accommodations.