Project Coordinator

Indianapolis, IN - USA

Monthly Salary: Not Disclosed

Posted on: 20 days ago

Vacancies: 1 Vacancy

Job Summary

This role is ideal for someone who thrives on communication enjoys connecting people and information and takes pride in helping projects move forward smoothly.

As an IT Project Coordinator youll serve as a key point of contact between IOT agency partners vendors and internal teams-ensuring clear communication timely follow-up and consistent progress across multiple technology initiatives. Youll play a central role in keeping everyone aligned informed and confident in next steps.

Key Responsibilities

Serve as a liaison between IOT and agency partners ensuring consistent communication and a positive customer experience throughout the project lifecycle.
Coordinate project activities across teams-scheduling meetings tracking tasks following up on action items and helping teams stay organized and on schedule.
Monitor progress and timelines ensuring milestones are met and any potential roadblocks are identified early and communicated effectively.
Support documentation and reporting helping maintain accurate project records updates and dashboards
Promote consistency and collaboration by using standardized project management tools and templates within the PMO framework
Contribute to process improvement sharing feedback and ideas that enhance efficiency communication and overall project delivery
Partner with agencies to manage IOT activities associated with projects with a varying level of complexity.
Will primarily work with an external project manager (vendor or agency-side) to discuss project timelines and schedules ensuring that milestones are met and deliverables are completed on time.
Facilitate communication among project stakeholders including IOT team members vendors and agency representatives.

Required/Desired Skills

Skill	Required /Desired	Amount	of Experience
Bachelors degree in Information Technology Business Administration Project Management or a related field	Required
Proven experience as a Project Coordinator or customer-service oriented role within IT or similar role in IT project management.	Required	5	Years
Proficiency in project management tools (e.g. Microsoft Project ServiceNow SharePoint or similar software).	Required	5	Years
Proven ability to manage multiple projects simultaneously with competing priorities.	Required	5	Years
Microsoft Office experience (Outlook Teams Excel etc.)	Required	5	Years
Strong organizational skills and attention to detail with an ability to keep multiple efforts moving simultaneously.	Required	5	Years
Excellent written and verbal communication skills with an ability to translate technical updates into clear and professional language.	Required	5	Years
Comfortable asking questions following up and engaging with cross-functional teams to maintain project momentum	Required	5	Years
A positive proactive approach to teamwork and customer service	Required
Experience in public sector or state government IT projects.	Highly desired
Experience working in a PMO environment with exposure to standardization practices.	Highly desired
Familiarity with ServiceNow Strategic Portfolio Management (SPM) or similar tools.	Highly desired
Knowledge of IT infrastructure and software lifecycle management.	Highly desired
Advanced problem-solving and decision-making skills.	Highly desired
Understanding of change management principles and communication strategies.	Highly desired

Questions

No.	Question
Question1	Absences greater than two weeks MUST be approved by CAI management in advance and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirement
Question2	Please provide candidates email address.
Question3	Only local candidates to Indianapolis will be considered for this position. Please specify the candidates full address of their current residence. (If not specified or if location specified is determined to be untrue at any point during the screening/interview/onboarding process your candidate will not be considered/will be removed from consideration for the position).
Question4	Only local candidates to Indianapolis will be considered for this position. Please specify the candidates full address of their current residence. (If not specified or if location specified is determined to be untrue at any point during the screening/interview/onboarding process your candidate will not be considered and will be removed from consideration for the position).
Question5	The candidate Pay Rate for this position is $45. Please confirm understanding of this requirement.
Question6	This position is a hybrid work schedule requiring the resource to work onsite as needed by the manager with the possibility of the resource needing to transition from hybrid to full-time onsite. Please confirm the resource is comfortable with the work schedule and understands the possibility of changing from hybrid to onsite 100%.
Question7	Candidate should expect a phone call from CAI for screening of this position. Please ensure the candidate is aware and keeps an eye out for the call.

The Indiana Office of Technology (IOT) is seeking a highly organized proactive relationship-focused and detail-oriented IT Project Coordinator to support the Enterprise Project Management Office (PMO). This role is ideal for someone who thrives on communication enjoys connecting people and informa...

This role is ideal for someone who thrives on communication enjoys connecting people and information and takes pride in helping projects move forward smoothly.

Key Responsibilities

Serve as a liaison between IOT and agency partners ensuring consistent communication and a positive customer experience throughout the project lifecycle.
Coordinate project activities across teams-scheduling meetings tracking tasks following up on action items and helping teams stay organized and on schedule.
Monitor progress and timelines ensuring milestones are met and any potential roadblocks are identified early and communicated effectively.
Support documentation and reporting helping maintain accurate project records updates and dashboards
Promote consistency and collaboration by using standardized project management tools and templates within the PMO framework
Contribute to process improvement sharing feedback and ideas that enhance efficiency communication and overall project delivery
Partner with agencies to manage IOT activities associated with projects with a varying level of complexity.
Will primarily work with an external project manager (vendor or agency-side) to discuss project timelines and schedules ensuring that milestones are met and deliverables are completed on time.
Facilitate communication among project stakeholders including IOT team members vendors and agency representatives.

Required/Desired Skills

Skill	Required /Desired	Amount	of Experience
Bachelors degree in Information Technology Business Administration Project Management or a related field	Required
Proven experience as a Project Coordinator or customer-service oriented role within IT or similar role in IT project management.	Required	5	Years
Proficiency in project management tools (e.g. Microsoft Project ServiceNow SharePoint or similar software).	Required	5	Years
Proven ability to manage multiple projects simultaneously with competing priorities.	Required	5	Years
Microsoft Office experience (Outlook Teams Excel etc.)	Required	5	Years
Strong organizational skills and attention to detail with an ability to keep multiple efforts moving simultaneously.	Required	5	Years
Excellent written and verbal communication skills with an ability to translate technical updates into clear and professional language.	Required	5	Years
Comfortable asking questions following up and engaging with cross-functional teams to maintain project momentum	Required	5	Years
A positive proactive approach to teamwork and customer service	Required
Experience in public sector or state government IT projects.	Highly desired
Experience working in a PMO environment with exposure to standardization practices.	Highly desired
Familiarity with ServiceNow Strategic Portfolio Management (SPM) or similar tools.	Highly desired
Knowledge of IT infrastructure and software lifecycle management.	Highly desired
Advanced problem-solving and decision-making skills.	Highly desired
Understanding of change management principles and communication strategies.	Highly desired

Questions

No.	Question
Question1	Absences greater than two weeks MUST be approved by CAI management in advance and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirement
Question2	Please provide candidates email address.
Question3	Only local candidates to Indianapolis will be considered for this position. Please specify the candidates full address of their current residence. (If not specified or if location specified is determined to be untrue at any point during the screening/interview/onboarding process your candidate will not be considered/will be removed from consideration for the position).
Question4	Only local candidates to Indianapolis will be considered for this position. Please specify the candidates full address of their current residence. (If not specified or if location specified is determined to be untrue at any point during the screening/interview/onboarding process your candidate will not be considered and will be removed from consideration for the position).
Question5	The candidate Pay Rate for this position is $45. Please confirm understanding of this requirement.
Question6	This position is a hybrid work schedule requiring the resource to work onsite as needed by the manager with the possibility of the resource needing to transition from hybrid to full-time onsite. Please confirm the resource is comfortable with the work schedule and understands the possibility of changing from hybrid to onsite 100%.
Question7	Candidate should expect a phone call from CAI for screening of this position. Please ensure the candidate is aware and keeps an eye out for the call.