Administrative Assistant 4

MW Partners is currently seeking a Administrative Assistant to work for our client who is a global leader in multimedia and creativity software products.

Responsibilities and duties:

• Calendar Management: Coordinate and schedule meetings including team meetings all-hands offsite meetings speaking engagements and meetings with external customers and internal business partners across global time zones
• Travel Arrangements: Plan and arrange corporate travel and meetings including developing itineraries booking transportation processing international visas and arranging accommodations for both domestic and international travel.
• Expense Management: Process business expense reimbursement requests handle invoices and manage purchase orders with precision.
• Event Planning: Support the team with ad-hoc requests including planning and coordinating all-hands meetings offsite events external meetings and team-building activities.
• Meeting Coordination: Organize weekly staff meetings track agenda items invite guest speakers compile and publish agendas using PowerPoint and collaborate with Business Operations counterparts.
• Office Coordination: Assist with office space equipment software and other office-related matters as well as coordinating major events.
• On-Site Support in San Francisco: Occasionally travel to provide on-site support at team offsite events and be flexible to travel to our San Jose office.

Requirements:

• Bachelors Degree or equivalent work experience.
• 4-6 years of experience as an Administrative Assistant within a high-tech organization.
• Advanced proficiency in Microsoft Office (Outlook Word Excel PowerPoint
• and Teams) Navan Slack and familiarity with Concur or other expense-reporting software.
• Ability to remain flexible embrace change seek assistance be a team played and manage uncertainty in a fast-paced environment.
• Excellent time management planning and organizational skills with a keen eye for detail and accuracy.
• Demonstrated ability to work autonomously be resourceful willing to learn handle complex assignments and show initiative and follow-through.
• Strong interpersonal skills with the ability to develop and maintain positive relationships across the organization.
• Discretion in handling sensitive and confidential material.

For a confidential discussion or to find out more contact Indu Sri Lakavath on or apply now.