Travel Administrative Assistant

Open: January 5 2026Close: January 16 2026Job Title: Administrative AssistantDepartment: TravelReports To: DirectorHours: 40 Hrs/Wk Full TimeSalary: Based on Salary MatrixBenefits Requisition: 832*Salaries are market competitive. For accurate salary information call or email The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical dental vision life insurance a retirement/401(k) plan with profit sharing paid holidays and paid time off including birthday Summary:This position is responsible for assisting the Director in coordinating travel arrangements for employees Elders commissions and committee members and in departmental Duties and ResponsibilitiesPerforms all phases of support services including reception answering telephones filing typing data entry and general clerical and screens visitors using excellent communication copies collates and distributes documents as correspondence memos etc. using good judgment excellent grammar and punctuation and limited guidance. Processes administrative paperwork for department including ordering supplies furniture and distribution of confidential Director in arranging travel for tribal administration staff members including contacting departments/ employees to establish appropriate signatures are completed on all paperwork i.e. Travel and Expense Summary sheets Check Requests and Purchase Orders working closely with the Accounting Department to process paperwork. Works closely with all tribal administration staff to ensure employees preferences are adhered to Works closely with all staff to ensure receipts are turned in upon return of travel status within 5 days. Conducts business in a way that will be favorable to the tribe and establishes positive working relationships with employees Elders commission and committee members and outside vendors. Informs employees that travel arrangements are complete and arranges a time for the employee to pick up checks and airfare tickets. Accurately maintains confidential records regarding travel to include expense summaries copies of checks CDRs budgets the absence of the Director is responsible for decision making that may have a positive or negative impact on an individuals travel arrangements; has authority to sign expenditure requests; manages the departments budget and budget modifications as professionally and positively to angry demanding upset or frustrated travelers by making himself/herself available 24/7 to deal with emergency travel situations; handles those situations skillfully positively and promptly to ensure the travelers needs are met so that their inconvenience is minimized to every extent other duties as ResponsibilitiesThis position has no supervisory responsibilities. Qualifications and RequirementsTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential and/or ExperienceHigh school diploma or general education degree (GED) required; and a minimum two years administrative office work experience in a stressful position/environment required; or equivalent combination of education and experience. Required to have intermediate knowledge of word processing and spreadsheet SkillsAbility to read and comprehend simple instructions short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers clients and other employees of the SkillsAbility to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to compute rate ratio and percent and to draw and interpret bar AbilityAbility to apply common sense understanding to carry out instructions furnished in written oral or diagram form. Ability to deal with problems involving several concrete variables in standardized or CertificatesMust have a valid Washington State drivers license and proof of insurance. Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential the ability to operate a personal computer multi-line telephone calculator facsimile and the ability to read write communicate and interpret information accurately in performing the duties of this job the employee is frequently required to sit; use hands to finger handle or feel; reach with hands and arms; and talk or employee occasionally is required to stand and employee must occasionally lift and/or move up to 20 vision abilities required by this job include close vision color vision and ability to adjust EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential noise level is low to physical exertion is low to is performed in an office may be stressful at times due to confidential issues being Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of Preference Employer as Required by LawOnline Application Tips:1. If you are using a PC use Chrome. If you are using a MAC use Safari.2. Upload additional documents (resume cover letter letters of recommendation proof of Indian blood etc.) to the resume tab as one (1) PDF file or email documents to and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.3. Indian Hiring Preference send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in email us at or call .4. Provide 3 references (we cannot obtain references from direct family members mother father grandparents sisters brothers or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers subordinates or other supervisors but we can accept a personal reference from someone who is familiar with your work ethic habits and attendance. You can send in letters of recommendation to To add more employment education references etc. click on the small sign at the top right corner of the page.6. When entering salaries only use numbers. Do not use any other characters (such as . or $)7. After you submit your application you will receive an email confirmation. If you do not receive an email please call the office to confirm submission.*Please do not wear perfumes colognes or strong scents to your interview. Some employees are you have any questions about the positions or the online application please call or email E. Portland Ave. Tacoma WA 98404