Administrative and Executive Support

San Pedro - Philippines

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

We are seeking a highly organized and proactive Administrative and Executive Support professional to assist our client Senior Vice President (SVP) in managing daily operations communications and coordination across multiple business functions. This role is ideal for someone who thrives in a dynamic environment can anticipate needs and ensures seamless execution behind the scenes.

Key Responsibilities

Email & Communication Management

Manage and organize the SVPs inboxprioritize respond and follow up on critical communications.
Draft proofread and send professional correspondence while maintaining tone consistency and confidentiality.
Track pending messages and action items ensuring timely completion.
Identify and flag urgent or client-sensitive communications.
Utilize Google Workspace tools with expert proficiency.

Administrative & Executive Assistance

Manage the SVPs calendar appointments and meetings across time zones.
Prepare meeting agendas take minutes and circulate actionable summaries.
Maintain well-organized digital files and records.
Assist in creating reports presentations and internal documentation.
Conduct online research and compile data to support executive decisions.
Handle confidential information with utmost discretion.

Operations & Coordination

Coordinate with internal departments and external partners to support daily operations.
Monitor ongoing tasks and projects ensuring deadlines are met.
Assist with HR and administrative functions such as timesheet tracking and document updates.
Recommend and implement process improvements for operational efficiency.

Requirements

Qualifications

Bachelors degree in Business Administration Management or related field.
At least 3 years of experience as an Executive Assistant Administrative Officer or similar role.
Excellent written and verbal communication skills.
Strong organizational skills and attention to detail.
Proficient in Google Workspace (Gmail Docs Sheets Calendar Drive).
Ability to handle confidential matters and work independently under minimal supervision.

Benefits

What we offer

At Beehive-BPO Corp (Also known as SolutionCX) we are committed to providing a supportive and rewarding work environment for our employees. Some of the key benefits include:

Full Work From Setup
Complete Government-Mandated Benefits SSS PhilHealth and Pag-IBIG
Night Differential & Holiday Pay
13th-Month Pay Bonus
HMO - Free for Employee and 1 free dependent
Accident Insurance
Paid Leave Entitlements
Quarterly Perfect Attendance Incentives
Company-Sponsored Events Team building employee engagement programs and more
Awards & Recognition Programs

Required Skills:

Qualifications Bachelors degree in Business Administration Management or related field. At least 3 years of experience as an Executive Assistant Administrative Officer or similar role. Excellent written and verbal communication skills. Strong organizational skills and attention to detail. Proficient in Google Workspace (Gmail Docs Sheets Calendar Drive). Ability to handle confidential matters and work independently under minimal supervision.

This is a remote position.We are seeking a highly organized and proactive Administrative and Executive Support professional to assist our client Senior Vice President (SVP) in managing daily operations communications and coordination across multiple business functions. This role is ideal for some...