Administrative Assistant III

Location: Birmingham Alabama

Contract- 1 Year

Client- Southern Company

The Administrative Assistant III provides expert-level administrative and operational support to leadership teams ensuring seamless coordination across projects schedules and departmental activities. This role requires a high level of discretion initiative and technical proficiency to manage complex administrative tasks and drive organizational efficiency.

• Executive Support & Coordination

  • Provide advanced administrative leadership to department heads and project teams.

  • Independently manage calendars appointments and meeting logistics prioritizing critical activities to maximize efficiency.

  • Coordinate and organize high-profile meetings conferences and events overseeing all logistics agendas and follow-up deliverables.

• Documentation & Communication

  • Prepare proof and format complex reports correspondence and executive-level presentations.

  • Demonstrate advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and modern collaboration platforms (e.g. Teams SharePoint OneDrive).

  • Act as a central communication point for internal and external stakeholders maintaining professionalism and confidentiality at all times.

• Research & Reporting

  • Conduct in-depth research and data analysis to prepare comprehensive reports supporting strategic planning and decision-making.

  • Track departmental performance metrics project deadlines and deliverables ensuring alignment with business objectives.

• Financial & Project Administration

  • Manage and track departmental budgets expenses and financial reports with precision and compliance to company policies.

  • Process procurement requests expense reimbursements and invoice payments as required.

  • Support the administration of departmental projects and cross-functional initiatives maintaining visibility of milestones and dependencies.

• Confidentiality & Professionalism

  • Handle sensitive and confidential information with the highest degree of integrity.

  • Anticipate operational needs and proactively address issues before escalation.

• Education:

  • Associates or Bachelors Degree in Business Administration or related discipline (preferred).

• Experience:

  • Minimum 5 years of experience providing executive-level administrative support.

  • Prior experience within utilities engineering or corporate project environments strongly preferred.

• Skills & Competencies:

  • Outstanding written and verbal communication skills.

  • Proven ability to work independently with minimal supervision.

  • Strong organizational multitasking and time-management abilities.

  • Demonstrated proficiency in MS Office Teams and SharePoint.

  • Strong attention to detail and ability to handle multiple high-priority tasks simultaneously.