Data Entry Support Specialist

This is a remote position.

As a Data Entry Support Specialist at Colour Line Hair Studio you will play a key role in ensuring that the salons back-office operations run smoothly. Youll support data entry record-keeping administrative tasks and coordination between stylists retail product inventory front-desk and vendor operations. By maintaining accurate data and efficient workflows you help enable the studios mission: we believe your hair should reflect who you really are and the way you want to feel.

Key Responsibilities

• Enter update and maintain data in salon systems and spreadsheets: client service histories front-desk appointment logs retail inventory of hair-care and styling products vendor purchase orders and delivery receipts.
  

• Review incoming documentation (service sheets vendor invoices retail shipments returns) for completeness and correctness; identify any missing or inconsistent information and collaborate with the team to resolve it.
  

• Manage and organize digital records and physical filing as applicable: naming conventions archiving older records cleaning up duplicates ensuring easy retrieval and data integrity.
  

• Assist with administrative support tasks: help the salon front-desk with digital confirmations support stylists and retail team with inventory tracking or product restocking notifications and assist with vendor coordination for supplies and retail products.
  

• Generate reports for management: data entry volumes inventory discrepancies client appointment trends retail product turnover and highlight areas for improvement.
  

• Collaborate with stylists front-desk and retail staff to ensure that operational activities (services rendered product sales returns) are accurately reflected in the data systems and records.
  

• Uphold confidentiality and data protection practices: handle sensitive client information (service preferences history) staff records and vendor terms in a discreet secure manner aligned with salon culture.
  

• Recommend and help implement process improvements: e.g. creating efficient data-entry templates or workflows standardizing record-keeping automating routine tasks to enhance data accuracy and administrative efficiency.
  

Requirements

• High School diploma or equivalent required; certificate or coursework in business administration data management office technology or related field is a plus.
  

• Previous experience in data entry administrative support or office operations; retail salon or service-industry experience is advantageous.
  

• Excellent attention to detail and accuracy in data entry tasks and document review.
  

• Proficiency in Microsoft Excel (or Google Sheets) and comfort navigating digital record-keeping systems or learning new tools.
  

• Strong organizational skills able to manage multiple tasks prioritize effectively and adhere to deadlines in a dynamic environment.
  

• Good communication and interpersonal skillsable to liaise with stylists front-desk and retail staff follow up on missing information and collaborate as part of the team.
  

• A friendly professional demeanour aligned with a service-oriented salon environment; interest in beauty retail or hair-care is beneficial.
  

• Flexibility to support some evening or weekend hours as needed to align with salon peak periods.
  

Benefits

• Competitive pay based on experience.
  

• Employee discounts on salon services and retail hair-care products.
  

• A supportive and empowered team environment at a well-regarded local salon in Geneva IL.
  

• Opportunities for development into broader administrative or operations support roles within the salon.
  

• Contribution to a salon culture that values innovation education and individualized guest experiences.