Facilities Management Administrative Assistant I

Union: Non-Union
Number of Vacancies: 1
Site: Toronto General Hospital
Department: Facilities Management Planning Redevelopment & Operations
Reports to: Manager Facilities Management
Hours: 37.5 hours per week
Shifts: Days (8:00am-4:00pm) 
Status: Permanent Full Time
Closing Date: November 3 2025

Duties:

• Handle call centre (6161) and process the work order to the proper trade
• Maintain and update computerized Maintenance Management System (CMMS-Archibus)
• Assist in procurement of spares and materials
• Create excel spreadsheets and generate maintenance reports from CMMS-Archibus
• Assist in processing of Activity Permits (AP)
• Assist contractors for information and access to various locations

Qualifications :

• Computer skills on using various software Microsoft Excel Word Power Point
• Ability to work in a fast paced environment which entails receiving phone requests dispatching calls and
• Inputting data into the maintenance computer systems CMMS-Archibus
• Knowledge of facilities operations and different trade workers
• Previous on-the-job computer/word-processing database and spreadsheet software experience; experience in a Microsoft Office environment 
• Excellent organizational time management and prioritization skills 
• Excellent word-processing/typing skills 
• Excellent verbal and written communication skills 
• Excellent interpersonal and customer service skills 
• Excellent knowledge of medical terminology 
• Excellent knowledge of health care organizational/office practices procedures and standards 
• Demonstrated ability to work in a team environment and collaborate as an active participant with others in assisting with the delivery of care to patients 
• Ability to maintain and protect patient confidentiality 
• Ability to produce high quality work in accordance with Hospital standards 
• Ability to maintain confidentiality 
• Ability to work well under pressure 
• Ability to use good judgment is assessing difficult situations 
• Experience working in a health care environment an asset 

Additional Information :

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN. 

• Competitive offer packages  
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service 
• A flexible work environment  
• Opportunities for development and promotions within a large organization 
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.) 

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.  

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Full-time