Facilities Assistant

Who are WebBeds

WebBeds is the fastest growing and most significant accommodation supplier to the travel industry. We are a global company offering ground services (hotels transfers tours activities) to travel professionals. Our products help our partners and customers to create amazing Travel experiences.
Our Products range from a Retail Online platform Integration Connectivity hub and distribution APIs to name but a few and our systems are 100% cloud hosted processing up to 5.0bn search requests daily. We deliver amazing outcomes using leading edge technology through innovative and creative thinking.
WebBeds is a subsidiary of Web Travel Group (ASX: WEB) an ASX 200 listed company operating a global digital travel business.

What makes us stand out

• We are a wholesale global travel organization
• We have 1500 people speaking 50 languages in 120 cites across 50 countries
• We partner with over 430000 properties in more than 15000 destinations
• We work with more than 44000 travel companies in 139 source markets
• We have an amazing Technology team focused on delivering valuable outcomes using innovative tech and creative & lateral thinking

What will you do on your journey with WebBeds
WebBeds is the worlds fastest growing provider of accommodation distribution services to the travel industry. Our products incorporate distribution APIs payment integrations ERP integration Data Lakes User Interfaces and others. Our search API reach peaks of more than 50.000 requests per second each one consisting of tens or hundreds of hotels with continued expansion.
We design deliver and support innovative solutions through engagement collaboration and a fearsome passion for creating customer value is our mission as an IT organization.
With this in mind we strive to be at the leading edge of technology when it comes to build the platform that meets the needs of our Supply partners and customers. This translates to the use of latest technology Core versions K8S microservices architecture clouds hosting and orchestration CI/CD pipelines automated testing Proactive monitoring and alerting systems to name a few.
Our delivery teams have the creativity and freedom to express themselves by building innovative solutions to often complex problems and are challenged to reach higher levels daily. Our teams consist of product owners QA engineers Software Engineers and people from across the business all working collectively and collaboratively. We have a very strong technical team from which you will be able to learn but are encouraged by new ideas and fresh thinking that you will bring with you.

In this Role you will:
To facilitate the efficient and professional operation of office facilities by maintaining all infrastructure to a high standard managing functions accurately adhering to budgets company policies and all applicable governmental and regulatory requirements

Key Responsibilities:

• Maintain office space to a high standard ensuring cleanliness safety and compliance with Health & Safety and Fire Safety regulations.
• Greet visitors professionally manage deliveries couriers post and provide refreshments/catering for meetings.
• Oversee office supplies consumables and equipment ensuring cost-effective purchasing and adequate stock levels.
• Manage vendor landlord and service provider relationships including contracts negotiations invoices and payments.
• Schedule and oversee routine maintenance cleaning services repairs and insurance renewals.
• Ensure facilities-related financial management including budgeting expense submissions and invoice approvals.
• Support IT and infrastructure needs for office moves new employees and workspace setup.
• Coordinate staff medical checks travel arrangements and expense processes.
• Implement and update facilities policies and procedures to improve efficiency and collaborate with management on maintaining a productive work environment.

The skills we would love to see in your suitcase!

• Strong organisational planning and multitasking skills; able to prioritise and meet deadlines under pressure
• Professional practical and hands-on approach with excellent attention to detail
• Proactive results-driven and adaptable with a positive can-do attitude
• Confident communicator able to engage effectively at all levels
• Flexible adaptable resilient and able to work in a changing environment
• Skilled in anticipating and solving problems with strong analytical and decision-making abilities
• Proficient in Microsoft Office
• Experienced in handling confidential information with integrity
• Knowledgeable in workplace Health & Safety practices

Why choose us as your next destination
We are super proud of our dedicated team of friendly energetic & passionate professionals. Our people are key to the success of our business & everybody at WebBeds has their own unique role to play as we continue to drive the company forward.
Over 50 different languages are spoken by our workforce but whether working from offices in Dubai or London or out in the field in Johannesburg or Buenos Aires we all share the common goal to take pride in what we do & to deliver our partners with unbeatable service & support.

• International highly skilled group of experts from all around the globe
• Dynamic environment with the chance to grow influence & impact change
• Disruptive fast-growing market leader within travel & endless possibilities
• Culture built on collaboration empowerment and innovation

Find out more about the WebBeds business at - #LI-Hybrid