Administrative Assistant III (EA), JPEO-CBRND

About the Project

TDX a joint-venture partnership between TIVC and Dexis Professional Services (DPS) is implementing a program to provide the Joint Program Executive Office for Chemical Biological Radiological and Nuclear Defense (JPEO-CBRND) Joint Project Manager for CBRN Protection (JPM CBRN P)/USMC and JPM CBRN Special Operations Forces (JPM CBRN SOF) with acquisition business and information technology support services. This endeavor supports programs under the JPEO-CBRND purview and provides continuity of services with a seamless transition of existing acquisition business engineer test and logistic support services for the JPM CBRN P/JPM CBRN SOF/USAF.

Administrative Assistant (EA) III will directly support the Joint Product Manager Deputy Chief of Staff and senior Directors and execute day-to-day senior staff administrative functions.

This will be a full-time temporary role. Work is anticipated to occur between February - April 2026.

Responsibilities:

• Directly support the Joint Product Manager Deputy Chief of Staff and senior Directors and execute day-to-day senior staff administrative functions.
• Manage office administrative operations by answering/screening phones; greeting visitors; managing and creating documents briefings and reports; and coordinating logistics to provide support for conference rooms.
• Maintain the daily and leave calendars for leadership including holiday schedules and special events; Manage maintain and de-conflict calendars and schedules for leadership including coordination with external agencies and organizations.
• Assist in coordinating all interagency (i.e. internal and external stakeholders within Government and internationally) interaction coordinating with staff and leadership of other organizations and planning and executing internal and external meetings activities and special events and:
• Ensure locations are properly booked for use.
• Develop agendas.
• Send meeting requests and notifications.
• Ensure background documentation visuals and briefings are prepared.
• Set up the meeting space and web- or teleconference.
• Provide support throughout event(s).
• Draft review coordinate file format and update a variety of documents (e.g. memorandums briefings information papers presentations issue papers meeting minutes etc.).
• Maintain the monthly strength report coordinating directly each month with the staff as required.
• Operate video teleconferencing equipment and general audiovisual equipment and manage web conferencing connections for online senior staff meetings; Support classified meetings in approved conference rooms following the approved processes for conducting such meetings; attend meetings or discussions either in person via telecon or using MS Teams if onsite gatherings and/or travel are restricted.
• Create monitor and provide leadership with travel orders using Defense Travel System (DTS) coordinate travel arrangements for transportation and accommodations create/assist with travel vouchers and assist with the preparation of requirements for OCONUS travel.
• Communicate across all program areas at all levels.
• Prepare for the JPM CBRN Ps weekly Staff Reviews.
• Track training requirements for JPM CBRN P staff as required.
• Maintain office reference materials and maintain current organization charts; assist in uploading and maintaining documentation onto the SharePoint.
• Use Department of Defense (DoD) classified document handling procedures when required.
• Maintain an internal personnel database and coordinate distribute and track daily in-house taskers and ensure that timely responses are submitted; use the Document Staffing & Tasking System (DSTS) and ensure response due dates are met.
• Other duties and responsibilities as assigned

Qualifications

• Three (3) years of experience working at an executive level. Experience with Army and/or JPM CBRN P preferred.
• Three (3) years of experience using Microsoft Office suite of software; Outlook Teams PowerPoint Excel and Word
• Completion of DAU Acquisitions 1010 is preferred
• Experience leveraging DoD Army and organizational templates and best practices.
• Intermediate business writing skills for draft memorandums and program documentation to support data calls and review final documentation for grammar and formatting.
• Clear communication skills orally and in writing.
• Active DOD Secret clearance.