Academic Program Specialist
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Job Location:
Milwaukee, WI - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.
Position Title:
Academic Program SpecialistJob Category:
Academic StaffEmployment Type:
RegularJob Profile:
Academic Program SpecialistJob Duties:
Contributes to the development implementation administration coordination and evaluation for one or more academic programs to ensure effectiveness in meeting departmental and student development goals and initiatives. Strives to create a welcoming equitable and inclusive work environment. Specifically this position will support academic operations and logistics for programs across the College of Health Professions and Sciences.
Work will be primarily performed on the UW Milwaukee campus with requests for remote work considered after the initial training period.
Key Job Responsibilities:
Coordinates program components and evaluates program effectiveness and provides recommendations for improvement. Provides feedback to programs on scheduling related tasks including course times caps and related items. Works collaboratively with Associate Deans Academic Planner Program Directors scheduling staff Registrars office Accounting Financial Aid Classroom Assignment to initiate improvements.
May supervise the day-to-day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals. Manages course cap maintenance and updates; course permissions and Canvas support.
Identifies program needs contributes to the development of unit workflows schedules logistics and secures resources for meetings events and interviews. Specifically tasked with scheduling of classes for each term including final exam scheduling and clinical placement section scheduling (for NURS); and scheduling room assignments.
Utilizes independent judgement regarding development implementation promotion and evaluation for one or more academic programs initiatives or events. Provides course evaluation support as needed particularly when there is a need to add or edit current supplemental questions.
Department:
Compensation:
The target hiring range for this position is expected to be $45000-$52500. The final offer will be contingent upon the knowledge skills and abilities demonstrated throughout the selection process.
Required Qualifications:
Bachelors Degree
Proficient with Microsoft office products
Experience with scheduling work
Preferred Qualifications:
Experience with course scheduling
Experience in academic operations
Experience with academic operations platforms such as Course Leaf
How to Apply:
Interested applicants are required to apply online a provide a cover letter and detailed resume/CV that addresses your professional level work experience as it relates to all required and preferred qualifications.
Note: Applicants must complete all required fields and attach all required documents prior to submitting the online application to ensure full consideration. Additional documents submitted aside from acover letter and resume/CV will not be considered.
Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.
In instances where the Search and Screen Committee is unable to ascertain from the candidates application materials whether they meet any of the qualifications they may be evaluated as not meeting such qualifications.
Apply electronically by the application deadline date of November 14. 2025. Questions about this position should be directed to Jackson Prowse
Reasonable Accommodations
Pursuant to university policy UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability please contact or . This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWMis a State agency and subject to Wisconsins Open Records not however reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records certain circumstances the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request.
CBCand Reference Check Policy
Employment will require a criminal background the prevention of sexual misconduct seriously. As such you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For theUWMAnnual Security and Fire Safety Reports (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies see or call UWMs Dean of Students Office Student Union 345 at for a paper copy.
Employment Authorization
In compliance with federal law all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.
Required Experience:
IC
Key Skills
- Experience Working With Students
- Presentation Skills
- Project / Program Management
- Organizational skills
- Ellucian
- Records Management
- Academic Advising
- LMS
- Teaching
- Program Development
- Public Speaking
- Writing Skills
