Administrative Coordinator, Services Division

Duties and Responsibilities

Ardmore believes that all employees should be committed to supporting the organizations mission of ensuring quality support services are provided and people with intellectual and developmental disabilities are both respected and afforded opportunities to choose and participate in and access community events activities and resources.

• This position is on-site 5 days per week.
• Serve as a point of contact: answer phones monitor voicemail manage internal/external requests and direct communications appropriately.

• Schedule and organize departmental meetings take minutes and follow up on action items.
• Draft correspondence and create reports and other documents as directed by Senior Director and Director Community Living Services Director Meaningful Day Services and Service Manager Supported Living and Personal Supports.
• Handle mail operations (incoming/outgoing) for service areas; provide front desk support during lunch and absences in partnership with the Office Manager.
• Ensure compliance of all reports and maintain necessary documentation for licensing and certification in collaboration with Services Leadership team.
• Review and oversee spending requests for individuals supported by the organization ensuring they align with policy and budget.
• Develop and maintain electronic and manual filing system(s) for departmental and organizational use.
• Frequently review and update the database and other electronic to ensure that information is accurate and current.

• Collaborate with Workforce Development HR and Nursing to process training applications monitor training compliance and flag any deficiencies for followâup.
• Produce update and distribute the monthly Services Directory to internal departments.
• Track and maintain documentation and compliance for department monthly reports related to all service areas.
• Uphold confidentiality and professionalism
• Order and maintain office supplies track departmental budget spending and support administrative functions for events and special projects.
• Undertake additional administrative tasks as required.

KNOWLEDGE SKILLS AND ABILITIES

• Ability to comply with agency requirements including but not limited to audits policies and procedures.
• Ability to read analyze and interpret a wide range of documents policies and financial data.
• Excellent written verbal and non-verbal communication skills.
• Excellent interpersonal relationship skills.
• Demonstrated cultural competence and cultural responsiveness.

EDUCATION AND EXPERIENCE

• Must have a High School diploma or equivalent level of education. Associate degree preferred.

• A minimum of two (2) years of administrative experience.
• Project Management experience working in non-profit organizations a plus.

• Should have proficient experience with technology and software particularly in MS Word Excel Outlook etc.
• Experience working with people with developmental disabilities preferred.

REQUIRED CONDITIONS OF EMPLOYMENT

• Must be able to lift and/or move up to 50 pounds.
• Must be able to bend kneel push and pull.
• Must meet eligibility for employment within the United States. (Provide appropriate I-9 documentation on the first day of employment).
• Must possess and maintain a good driving record and have access to a reliable vehicle.
• Must maintain training compliance as required.
• Must have a clean criminal history.
• Must be able to pass a drug screening.
• COVID-19 Considerations: Ardmore Enterprises had a mandatory COVID-19 vaccination policy. All employees are required to be vaccinated unless a religious/medical exemption is requested.

Required Experience:

IC