Operations Coordinator

Overview:

RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe respected valued and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer carrying out their role staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of Vietnam expects all staff members to comply with its Code of Conduct policies and procedures which relate to legal and regulatory requirements and our ways of working.

Why RMIT University Vietnam

RMIT Vietnam is committed to excellence innovation and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 125th globally and 10th in Australia in QS World University Rankings 2026. To learn more about our rankings please check out our latest facts and figures here Reputation and rankings - RMIT University

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies please visit our website: AND BENEFITS:

• Competitive remuneration VND package for Vietnamese candidates.

• 13th month Tet bonus

• Private Health insurance for you and your family plus Personal Accident Insurance

• Generous annual leave career leave volunteer leave and public holidays (Christmas and Tet Holidays)

• Professional development and career advancement

• Access to state-of-the-art facilities and resources

• A vibrant and diverse campus life and more!

ABOUT THE ROLE

Reports to: Manager Operations (North)

Key Accountabilities:

• Coordinate with stakeholders and FM team to assess space requirements provide input on layouts and designs to align with RMIT standards.
• Coordinate with Asset Utilization team to register maintainable assets with PPM and provide handover documents for projects.
• Operate Request Tracking system of Property Services Hanoi provide initial support/response to user and allocate request to relevant team.
• Manage core services such as cleaning security and external vendors (F&B services EVN vending machines).
• Coordinate with Accounting team in the physical stoke-take and arrange transfer/write-off/disposal as required.
• Arrange logistic support for Property Services such as travels/trainings/events/ office supplies.
• Gather information to provide support on compliance reports and submission for Facilities team.
• Provide annual budget control & forecast for Property Services Hanoi & Danang Operating and capital expenses.
• Coordinate with management board of the landlord on daily basis to ensure well-functioning BAU activities (facilities defects incidents).
• Master the lease agreement of Hanoi & Danang campus provide required reports and support for lease renewal or concerns.
• Perform other tasks as required by Manager Operations (North)

Key Selection Criteria

• A bachelors degree relevant to the business administration or relevant field
• At least 3 years of working experience with demonstrated experience in relevant fields
• A proactive approach to planning coordination and delivery of work.
• Organised with good time management skills
• High level attention to detail
• Strong skills in coordination liaison and communication.
• Demonstrated skills to work in a team
• To be eligible for this position you must be a Vietnamese citizen.Applications received from non-Vietnamese candidates will not be considered.

English Proficiency

English is the language of teaching and communication at RMIT Vietnam. For this role the minimum requirement is IELTS General 6.O (or equivalent Cambridge English Skills Test 160).

Background Check

RMIT Vietnam is committed to providing a healthy and safe working research and learning environment that enhances wellbeing across our community. As part of this commitment all new employees are required to undergo background checks prior to commencing employment. Offers of employment are conditional upon the satisfactory completion of these checks. The specific requirements may vary depending on the nature of the role as outlined in our Background Check Matrix.

To Apply

Please click on the Apply link provided in this Job Ads to initiate the application process. Please note we will be running a rolling recruitment process so please apply as soon as possible.

Important Notice

• Please ensure your application is submitted through our Workday system on the RMIT Careerspage. We do not accept applications through other means.

• RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.

• For any questions or support feel free to reach out to our Talent Acquisition team at

#RMITVietnam

Applications Close:

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students clients and members of the community. As an internationally recognised Australian university based in Asia RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

Experience:

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