Executive Assistant

Aberdeen, WA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Welcome to Gordon Food Service! We are excited that you are thinking about opportunities with us and we have an amazing story to share. See below for a quick glance of who we are and the impact you could have on the food service industry. Theres a seat at our table for you...

Position Summary:

Supports Senior Leader(s) with a wide variety of administrative or project oriented work. Manages executives calendar meetings conference calls travel correspondence and budget. Develops and prepares presentations and reports. Requires a broad understanding of organization operations procedures and personnel. Handles confidential and sensitive material. Makes some independent decisions regarding planning organizing and scheduling work. May handle special projects as assigned.

What you will do:

Maintains schedule or daily calendar for department managers; makes judgments regarding calendar priorities re-scheduling and initiating communication and activities in order to ensure an efficient calendar of events.
Schedules and coordinates meetings conference calls and other events supplies appropriate equipment/materials prepares agenda presentations and provides hospitality services as needed.
Coordinates business travel (flights ground transportation lodging conference registration etc.) and travel expense compilation and submission.
Performs and coordinates basic office duties such as sorting and distributing mail copying filing faxing completing forms orders and maintains equipment and supplies.
Receives and screens calls takes messages monitors email and answers questions.
Prepares expense reports pays invoices and monitors budget.
Composes correspondence memos presentations organizational charts confidential materials etc.
Conducts research performs data mining and analysis may negotiate contracts and performs statistical analysis.
Plans and coordinates departmental events and meetings
Welcomes all visitors and treats them with kindness and respect.
Ensures information and records are up to date and maintained in the strictest confidentiality.
Establishes and maintains effective working relationships within the organization.
Provides support with projects and tasks as needed.
Other duties and responsibilities as assigned.

When you will work:

Monday through Friday 8:00am - 5:00pm.
Hybrid Work Schedule: 4 days in office 1 day from home.

What youll bring to the table:

High School Diploma required.
Associates degree in business preferred.
Ability to perform at a level equivalent to an Associates degree in business. Four or more years experience in the capacity of an administrative or executive assistant with increasing responsibility complexity and initiative or an equivalent combination of education training and experience.
Vocational - Knowledge of administrative and clerical procedures and systems such as word processing managing files and records transcription designing forms letter formats and other office procedures terminology and technology. Ability to obtain and maintain knowledge of GFS policies and procedures and department specific information.
Work requires some analysis and use of initiative and independent judgment.
Mathematical - basic mathematical skills and the ability to order and analyze information
Reasoning - Limited problem-solving responsibility while working under defined guidelines. Refers to policies and practices for guidance.
Communication - ability to listen actively speak to convey information effectively and communicate effectively in writing as appropriate for the needs for the audience. Knowledge of the structure and content English language including the meaning and spelling of words rules of composition and grammar. Reading comprehension skill.
Human Relations - Knowledge of principles and processes for providing customer and personal services; service orientation skill; social perceptiveness skill; relationship building
Self Management - self directed time management coordination skills ability to recognize problems use discretion and make sound judgements; ability to cope with stressful situations while maintaining a calm and professional demeanor.

Salary Range: $58032-$90518 (based on experience)

Position Summary:

Essential Functions:

Maintains schedule or daily calendar for department managers; makes judgments regarding calendar priorities re-scheduling and initiating communication and activities in order to ensure an efficient calendar of events.
Schedules and coordinates meetings conference calls and other events supplies appropriate equipment/materials prepares agenda presentations and provides hospitality services as needed.
Coordinates business travel (flights ground transportation lodging conference registration etc.) and travel expense compilation and submission.
Performs and coordinates basic office duties such as sorting and distributing mail copying filing faxing completing forms orders and maintains equipment and supplies.
Receives and screens calls takes messages monitors email and answers questions.
Prepares expense reports pays invoices and monitors budget.
Composes correspondence memos presentations organizational charts confidential materials etc.
Conducts research performs data mining and analysis may negotiate contracts and performs statistical analysis.
Plans and coordinates departmental events and meetings
Welcomes all visitors and treats them with kindness and respect.
Ensures information and records are up to date and maintained in the strictest confidentiality.
Establishes and maintains effective working relationships within the organization.
Provides support with projects and tasks as needed.
Other duties and responsibilities as assigned.

Knowledge / Skills / Abilities:

Vocational - Knowledge of administrative and clerical procedures and systems such as word processing managing files and records transcription designing forms letter formats and other office procedures terminology and technology. Ability to obtain and maintain knowledge of GFS policies and procedures and department specific information.
Work requires some analysis and use of initiative and independent judgment.
Mathematical - basic mathematical skills and the ability to order and analyze information
Reasoning - Limited problem-solving responsibility while working under defined guidelines. Refers to policies and practices for guidance.
Communication - ability to listen actively speak to convey information effectively and communicate effectively in writing as appropriate for the needs for the audience. Knowledge of the structure and content English language including the meaning and spelling of words rules of composition and grammar. Reading comprehension skill.
Human Relations - Knowledge of principles and processes for providing customer and personal services; service orientation skill; social perceptiveness skill; relationship building
Self Management - self directed time management coordination skills ability to recognize problems use discretion and make sound judgements; ability to cope with stressful situations while maintaining a calm and professional demeanor.

Equipment / Tools / Technology:

Electronic calendar spreadsheet word processing presentation email and internet software applications.
GFS proprietary systems for budgeting reservations expense reports etc.
Conference room and telecommunications software and set up.
Common office machines such as copier printer multi-line phones.

Educational & Experience Requirements

High School Diploma required.
Associates degree in business preferred.
Ability to perform at a level equivalent to an Associates degree in business. Four or more years experience in the capacity of an administrative or executive assistant with increasing responsibility complexity and initiative or an equivalent combination of education training and experience.

Salary Range: $58032-$90518 (based on experience)

BE PART OF AN AMAZING CULTURE WHERE WHAT MATTERS TO YOU MATTERS TO US!

Gordon Food Service values our customers and understands that their success is largely dependent upon their workforce. To demonstrate our commitment to our partnership we will require any candidate who works for a Gordon Food Service customer to provide a letter of support from their management if they are selected for the interview process.

Equal Employment Opportunity is a matter of policy at Gordon Food Service Inc. and we are committed to a work environment in which all individuals are treated with respect and dignity.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age status as a protected veteran or status as a qualified individual with disability. If you require reasonable accommodation for any part of the application or hiring process due to a disability please submit your request to and use the words Accommodation Request in your subject line.

All Gordon Food Service locations are tobacco-free.

Gordon Food Service is a drug-free workplace and conducts pre-employment drug tests.

Required Experience:

Position Summary:

What you will do:

Maintains schedule or daily calendar for department managers; makes judgments regarding calendar priorities re-scheduling and initiating communication and activities in order to ensure an efficient calendar of events.
Schedules and coordinates meetings conference calls and other events supplies appropriate equipment/materials prepares agenda presentations and provides hospitality services as needed.
Coordinates business travel (flights ground transportation lodging conference registration etc.) and travel expense compilation and submission.
Performs and coordinates basic office duties such as sorting and distributing mail copying filing faxing completing forms orders and maintains equipment and supplies.
Receives and screens calls takes messages monitors email and answers questions.
Prepares expense reports pays invoices and monitors budget.
Composes correspondence memos presentations organizational charts confidential materials etc.
Conducts research performs data mining and analysis may negotiate contracts and performs statistical analysis.
Plans and coordinates departmental events and meetings
Welcomes all visitors and treats them with kindness and respect.
Ensures information and records are up to date and maintained in the strictest confidentiality.
Establishes and maintains effective working relationships within the organization.
Provides support with projects and tasks as needed.
Other duties and responsibilities as assigned.

When you will work:

Monday through Friday 8:00am - 5:00pm.
Hybrid Work Schedule: 4 days in office 1 day from home.

What youll bring to the table:

High School Diploma required.
Associates degree in business preferred.
Ability to perform at a level equivalent to an Associates degree in business. Four or more years experience in the capacity of an administrative or executive assistant with increasing responsibility complexity and initiative or an equivalent combination of education training and experience.
Vocational - Knowledge of administrative and clerical procedures and systems such as word processing managing files and records transcription designing forms letter formats and other office procedures terminology and technology. Ability to obtain and maintain knowledge of GFS policies and procedures and department specific information.
Work requires some analysis and use of initiative and independent judgment.
Mathematical - basic mathematical skills and the ability to order and analyze information
Reasoning - Limited problem-solving responsibility while working under defined guidelines. Refers to policies and practices for guidance.
Communication - ability to listen actively speak to convey information effectively and communicate effectively in writing as appropriate for the needs for the audience. Knowledge of the structure and content English language including the meaning and spelling of words rules of composition and grammar. Reading comprehension skill.
Human Relations - Knowledge of principles and processes for providing customer and personal services; service orientation skill; social perceptiveness skill; relationship building
Self Management - self directed time management coordination skills ability to recognize problems use discretion and make sound judgements; ability to cope with stressful situations while maintaining a calm and professional demeanor.

Salary Range: $58032-$90518 (based on experience)

Position Summary:

Essential Functions:

Maintains schedule or daily calendar for department managers; makes judgments regarding calendar priorities re-scheduling and initiating communication and activities in order to ensure an efficient calendar of events.
Schedules and coordinates meetings conference calls and other events supplies appropriate equipment/materials prepares agenda presentations and provides hospitality services as needed.
Coordinates business travel (flights ground transportation lodging conference registration etc.) and travel expense compilation and submission.
Performs and coordinates basic office duties such as sorting and distributing mail copying filing faxing completing forms orders and maintains equipment and supplies.
Receives and screens calls takes messages monitors email and answers questions.
Prepares expense reports pays invoices and monitors budget.
Composes correspondence memos presentations organizational charts confidential materials etc.
Conducts research performs data mining and analysis may negotiate contracts and performs statistical analysis.
Plans and coordinates departmental events and meetings
Welcomes all visitors and treats them with kindness and respect.
Ensures information and records are up to date and maintained in the strictest confidentiality.
Establishes and maintains effective working relationships within the organization.
Provides support with projects and tasks as needed.
Other duties and responsibilities as assigned.

Knowledge / Skills / Abilities:

Vocational - Knowledge of administrative and clerical procedures and systems such as word processing managing files and records transcription designing forms letter formats and other office procedures terminology and technology. Ability to obtain and maintain knowledge of GFS policies and procedures and department specific information.
Work requires some analysis and use of initiative and independent judgment.
Mathematical - basic mathematical skills and the ability to order and analyze information
Reasoning - Limited problem-solving responsibility while working under defined guidelines. Refers to policies and practices for guidance.
Communication - ability to listen actively speak to convey information effectively and communicate effectively in writing as appropriate for the needs for the audience. Knowledge of the structure and content English language including the meaning and spelling of words rules of composition and grammar. Reading comprehension skill.
Human Relations - Knowledge of principles and processes for providing customer and personal services; service orientation skill; social perceptiveness skill; relationship building
Self Management - self directed time management coordination skills ability to recognize problems use discretion and make sound judgements; ability to cope with stressful situations while maintaining a calm and professional demeanor.

Equipment / Tools / Technology:

Electronic calendar spreadsheet word processing presentation email and internet software applications.
GFS proprietary systems for budgeting reservations expense reports etc.
Conference room and telecommunications software and set up.
Common office machines such as copier printer multi-line phones.

Educational & Experience Requirements

High School Diploma required.
Associates degree in business preferred.
Ability to perform at a level equivalent to an Associates degree in business. Four or more years experience in the capacity of an administrative or executive assistant with increasing responsibility complexity and initiative or an equivalent combination of education training and experience.

Salary Range: $58032-$90518 (based on experience)

BE PART OF AN AMAZING CULTURE WHERE WHAT MATTERS TO YOU MATTERS TO US!

Equal Employment Opportunity is a matter of policy at Gordon Food Service Inc. and we are committed to a work environment in which all individuals are treated with respect and dignity.

All Gordon Food Service locations are tobacco-free.

Gordon Food Service is a drug-free workplace and conducts pre-employment drug tests.

Required Experience: