AdminFin Coordinator HPRC

OU Health Stephenson Cancer Center is Oklahomas only National Cancer Institute (NCI)-Designated Cancer Center and one of only 73 NCI-Designated Cancer Centers in the United States. This highly competitive accreditation ensures that our patients receive the highest standard of care and have access to the most advanced cancer treatment options.

At the TSET Health Promotion Research Center and Stephenson Cancer Center we have an exciting new job opportunity that could be right for you! The Admin-Finance Coordinator provides administrative and financial assistance to a department or college by performing accounting financial analysis payroll project coordination personnel and administrative coordination and event planning.

Learn more about the Health Promotion Research Center (HPRC) here.

Duties:

• Manages departmental accounts. Reconciles monthly financial reports to clear outstanding expenses payroll budget revisions and transfers. Creates cost spending certification reports. Monitors and ensures money is spent correctly. Sets up new vendors and ensures invoices are on the correct accounts. Makes cash deposits into special accounts. Maintains budget and grant administration Pcard management and OU Foundation funds.
• Manages research participant payments including monthly reconciliations for each research study user access maintenance ordering ClinCards creating and setting up studies in the Greenphire portal troubleshooting and support processing invoices for issuance funds and monthly fees closeouts including gift card reconciliations for Grants and Contracts Accounting IT risk assessments annual contract renewals and 5-year master contract renewals.
• Analyzes departmental financial procedures. Makes recommendations for change and develops strategy for change.
• Coordinates and carries out projects or assignments requiring initiative independent action and specialized knowledge or expertise. May include producing in-house publications performing public relations functions and monitoring staff to ensure guidelines and procedures are followed.
• Handles personnel issues. Completes new employee paperwork and ensures accuracy. Contacts various offices to request information as needed. Opens and monitors positions in PeopleSoft updates time supervisor assigns required trainings and runs reports as needed.
• May conduct some training of office personnel. Secures computer access. Works with Human Resources Department on various issues.
• Performs administrative duties including but not limited to ordering and tracking supplies making travel arrangements reimbursements keeping a calendar setting up meetings and appointments and assisting with various awards and award committees. Solves departmental problems as they arise.
• Assists with the development implementation and interpretation of policies and procedures ensuring compliance with federal state and university policies and regulations.
• Coordinates special events to include but not limited to ordering catering mailing invitations setting up PA system assisting speakers and reserving rooms.
• May supervise staff employees. Assists with hiring training evaluating and delegating tasks to employees. Ensures work is completed in a timely manner.
• Oversees records maintenance (inventory personnel office files etc.)
• Provides Faculty support with purchases travel and faculty liaison policies and procedures faculty awards funding requests reimbursement requests.
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelors Degree in Accounting Finance Business Management or related field.

Equivalency/Substitution: Will accept 48 months experience in lieu of Bachelors degree.

Skills:

• Working knowledge of office procedures
• Working knowledge of accounting processes
• Knowledge of Microsoft Office Suite (Outlook Excel and Word)
• Excellent interpersonal skills
• Ability to work as a team member
• Ability to complete tasks in an efficient and timely manner
• Ability to multitask and self-motivated
• Ability to communicate verbally and in writing
• Advanced computer skills with wide knowledge of business software
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Certifications: None.

Working Conditions:

• Physical: Sit for prolonged periods. Communicate effectively and listen. Ability to engage in repetitive motion.
• Environmental: Standard Office Environment

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Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.