Administrative Assistant to the Principals

Oxbow Middle/High School located in Bradford Vermont is seeking to hire a full-time Administrative Assistant to the Middle and High School Principals. This is a full-time permanent position which falls under the Orange East Education Associations (OEEA) Support Staff Collective Bargaining Agreement. The Administrative Assistant to the Co-Principals is responsible for ensuring the smooth and efficient operation of the main office of the school providing a wide variety of clerical/secretarial and administrative tasks to assist in school operations positively impacting the education of Responsibilities:-Oversees and carries out various day-to-day school administrative functions.-Performs diverse administrative responsibilities within areas and limits of authority as delegated by building administration.-Prepares time reports and overtime records bi-monthly to be sent to the supervisory union central office for processing of payroll. -Performs a variety of basic liaison functions with students faculty staff parents or other school constituencies.-Screens telephone calls for building administration and staff. Organizes appointments and staff meetings and makes arrangements for school visitations and facility use.-Uses discretion in handling confidential information. Establishes maintains and insures proper use of confidential files which may include student personnel and payroll records.-Maintains a variety of computerized and manual records files and department databases (e.g. information packets rosters/listings calendars) for the purpose of documenting activities providing reliable information and complying with district state and federal requirements.-Compiles develops and designs a wide variety of reports and written materials (e.g. Annual School Report Annual School Report Card Parent Handbooks correspondence agendas minutes newsletters bulletins programs financial statements master calendar etc.) for the purpose of documenting activities providing written reference and/or conveying information in accordance with district state federal and/or administrative requirements.-Schedules various activities (e.g. interviews meetings assemblies observations evaluation meetings special programs etc.) for the purpose of assisting in meeting staff needs and efficiently utilizing personnel equipment and facilities.-Confers regularly with immediate supervisor other school personnel and/or various firms/organizations/individuals outside the school to plan and coordinate activities exchange information resolve problems and the like.-Coordinates initiates prepares processes and/or monitors various administrative/financial/operations forms records reports schedules and other documents ensuring timely and accurate completion of documents by students faculty staff parents or others.-Organizes and maintains various school files and records frequently involving cross-filing/cross-reference systems.-Performs a variety of tasks related to the development and maintenance of school records including developing and maintaining various logs.-Compiles a variety of information from both manual and computerized records and files for regular and special reports and in response to specific requests by supervisor or other staff members.-Communicates information to media outlets as appropriate (ex. Honor roll lists advertisements etc.).-Explains policies/procedures answers various questions coordinates services/assistance handles special requests or problems routing to senior staff members as appropriate.-Maintains and verifies free/reduced lunch program information.-Requisitions orders and maintains an adequate inventory of supplies and instructional materials.-Exercises diplomacy in answering questions and resolves situations involving students parents public and staff through knowledge of school policies and general district rules and regulations.-Performs a wide variety of administrative secretarial work including word processing proofreading filing recording information and processing and distribution of all correspondence much of which is of a confidential nature.-Performs other school related tasks as assigned by the building :This position pays between $20.72 and $30.22 per hour depending on experience and qualifications. Compensation is determined by the districts collective bargaining agreement which considers factors such as degree level and years of service. This compensation range is provided in accordance with Vermonts Pay Transparency Law and reflects a good faith estimate. Final salary may vary depending on qualifications licensure and other relevant factorsA complete job description is available on the OESU Website or by emailing apply for this position interested candidates need to complete the school spring application and include: a cover letter resume and three current letters of recommendation.

Required Experience:

IC