Executive Assistant
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Job Location:
Surry Hills - Australia
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Who we are
At Torrens University Australia making a difference is in our DNA. As a Certified B Corporation we belong to a global community of future-focused companies using business as a force for good. We believe in the transformative power of education to change lives families communities and the world. Thats why were on a mission to increase access to higher education so learners from all walks of life can chase their dreams.
Just like our students our employees are a diverse group who want to make an impact. When you join us we give you the freedom to be bold creative and courageous with flexible working arrangements that allow you to bring your best. Weve built a culture that celebrates community collaboration and innovation where people love what they do.
Whats the job
The Executive Assistant provides high-level administrative and organisational support to the Vice Presidents of Student Experience and People & Talent. This role is responsible for managing complex diaries coordinating travel and meetings and preparing executive-level documents and communications.
Acting as a key point of contact the EA ensures smooth day-to-day operations maintains confidentiality and supports the delivery of strategic priorities across both portfolios. Success in this role requires strong attention to detail sound judgment and the ability to manage competing demands in a dynamic environment.
Accountabilities (but not limited to):
Provide high-level confidential administrative and executive support to the VPs
Manage complex calendars travel arrangements conference bookings and accommodation
Prepare detailed travel itineraries agendas briefing materials and background research for meetings
Draft and edit reports presentations speeches submissions and other professional correspondence
Continuously improve administrative systems and processes to enhance efficiency and accuracy
Liaise professionally with the TGE Executive Team internal stakeholders and external representatives including dignitaries
Coordinate national meetings events and teleconferences including logistics minutes and action tracking
Record transcribe and distribute accurate minutes and meeting outcomes
Who you are:
Post graduate qualifications in a relevant discipline is preferred
Significant previous experience supporting a Senior Executive
Extensive diary management and full itinerary travel scheduling experience
Experience in implementing and maintaining document management and control systems
Demonstrated experience in the preparation of agendas and minutes
Advanced MS Office program skills including Word Excel PowerPoint and Outlook
Exceptional organisational skills and commitment to detail
Highly developed time and project management skills and demonstrated ability to meet deadlines and to effectively manage multiple projects including the organisation of events and functions
Strong verbal communication interpersonal and public relations skills to enable professional interaction with a range of people and cultures including senior management and other staff the public dignitaries and representatives from other organisations in the AMEA Region
You can view the full job description here.
This a Permanent Full-Time position based at our Surry Hills campus in Sydney.
Why join us
Bold modern and agile were Australias fastest-growing university going from 164 students in 2014 to 40000 alumni across 115 countries and 2000 staff 2020 Australian Financial Review named us one of the countrys most innovative companies. As we continue to establish ourselves as a truly global university we never lose sight of our student-centric approach. Supported by teams of passionate people youll find endless opportunities for professional development and career progression.
We are proud to be an equal opportunity employer and committed to creating an inclusive workplace. We do not discriminate on the basis of race colour religion age ethnicity gender identity sexual orientation disability or any other protected characteristic.
We encourage applications from Aboriginal and Torres Strait Islander peoples for all positions.
What we offer
We support your personal passions development and wellbeing to make your working life a more rewarding experience. At Torrens University Australia youll benefit from:
Join an Australian Company: Be part of an organization owned by Strategic Education Inc listed on NASDAQ.
Flexible Working Conditions: Enjoy the flexibility to work remotely and from a campus near you.
Company Culture: Thrive in a supportive and collaborative work environment that values diversity and inclusion.
Hiring process
We aim to provide you with the necessary information you need at each stage of this process to put your best self forward. Should you have accessibility requirements or needs please contact for confidential support to ensure an equitable barrier free application process as we have a Reasonable Adjustment Procedure in place to support you through the recruitment process.
We are a 2025 Circle Back Initiative Employer and commit to respond to every applicant.
To learn more about what makes Torrens University Australia a great place to work visit love to hear from you.
Applications close: 9th November 2025
Job Reference: R27385
If you require a reasonable accommodation to complete our application process please contact our Human Resources Department at
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
The Jansen Newman Institute (JNI) is part of Torrens University. We offer courses in the areas of counselling, psychotherapy and community services. Visit us to learn more.
