Senior Administrative AssistantRecords Custodian

Arlington, TX - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

VISTA Technology Services Inc. (VISTA) is currently seeking a Senior Administrative Assistant/Records Custodian to support a U.S. Trade and Development Agency (USTDA) contract. This position will reportonsite in Arlington VA 5 days a week.

This position is contingent upon contract award.

Responsibilities:

Maintain Central Agency Files (CAF) and manage records intake labeling filing scanning and storage
Serve as Records Custodian and technical expert liaising with NARA to ensure compliance with federal archiving and disposition requirements
Act as primary point of contact for records management establishing filing procedures ensuring access control and applying quality control and retention policies
Support the Records Management Officer (RMO) in drafting reports modifying record schedules and implementing federal records management standards
Conduct annual inventories and bi-annual clean-up campaigns
Train agency staff on records policies and assist with onboarding/offboarding record responsibilities
Input update and verify records data in USTDAs Project Management Information System (PMIS) and TDAMIS systems
Maintain library holdings database of project/program reports segregating public and confidential reports and provide semi-annual holdings analysis reports with executive summaries for publication
Provide on-site technical support andtroubleshootissues with AV equipment during events
Manage multiple tasks prioritize work meet deadlines andidentify and resolve complex problems
Demonstrate a commitment to innovative and quality customer service

Basic Qualifications:

10 years of related work experience to include5 years of records management experience including Freedom of Information Act information management
Business or Information Management degree
Hands-on experience with Federal Records Management and NARA compliance
Experience in creating and implementing records management policies procedures and retention schedules
Experience evaluating program effectiveness and recommending improvements
Experience providing training and technical assistance to staff
Experience with administrative services such as office management building and facilities management human resources and/or policies and procedures
Strong organizational and data cataloging skills for document control
Excellent attention to detail and confidentiality in handling sensitive records
Excellent written and verbal communication skills
Proficiency withMicrosoft 365 Suite (Excel SharePoint OneDrive)
Physicalability to lift and move large number of files and/or file boxes
Tier 2 Public Trust required; Must be able to obtain and maintain a Secret security clearance

Desired Qualifications:

Familiarity with NARA Electronic Records Archives (ERA)
Records Management trainingcertificate

VISTA offers competitive pay and a comprehensive benefits package.

Applicants selected for this position will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

To learn more about VISTA and to apply for this position please visit our website at .

VISTA is an Equal Opportunity Employer/Minorities/Disability/Veterans Employer

Required Experience:

Senior IC

This position is contingent upon contract award.

Responsibilities:

Maintain Central Agency Files (CAF) and manage records intake labeling filing scanning and storage
Serve as Records Custodian and technical expert liaising with NARA to ensure compliance with federal archiving and disposition requirements
Act as primary point of contact for records management establishing filing procedures ensuring access control and applying quality control and retention policies
Support the Records Management Officer (RMO) in drafting reports modifying record schedules and implementing federal records management standards
Conduct annual inventories and bi-annual clean-up campaigns
Train agency staff on records policies and assist with onboarding/offboarding record responsibilities
Input update and verify records data in USTDAs Project Management Information System (PMIS) and TDAMIS systems
Maintain library holdings database of project/program reports segregating public and confidential reports and provide semi-annual holdings analysis reports with executive summaries for publication
Provide on-site technical support andtroubleshootissues with AV equipment during events
Manage multiple tasks prioritize work meet deadlines andidentify and resolve complex problems
Demonstrate a commitment to innovative and quality customer service

Basic Qualifications:

10 years of related work experience to include5 years of records management experience including Freedom of Information Act information management
Business or Information Management degree
Hands-on experience with Federal Records Management and NARA compliance
Experience in creating and implementing records management policies procedures and retention schedules
Experience evaluating program effectiveness and recommending improvements
Experience providing training and technical assistance to staff
Experience with administrative services such as office management building and facilities management human resources and/or policies and procedures
Strong organizational and data cataloging skills for document control
Excellent attention to detail and confidentiality in handling sensitive records
Excellent written and verbal communication skills
Proficiency withMicrosoft 365 Suite (Excel SharePoint OneDrive)
Physicalability to lift and move large number of files and/or file boxes
Tier 2 Public Trust required; Must be able to obtain and maintain a Secret security clearance

Desired Qualifications: