Assistant Manager Tradeshow and Events (Irving, TX)

Globally recognized for exceptional product performance and versatility Fotona develops award-winning aesthetic medical and dentallasers. With over 50 years of laser expertise and industry leadership Fotona has sold over 30000 lasers worldwide with distribution in over 60 countries. Fotonas reputation for excellence is earned from its dedication to R&D unparalleled quality reliability ease of use and durability.

We are seeking a motivated and detail-oriented Assistant Manager of Tradeshows and Events to join our dynamic team. This role is responsible for assisting in the planning coordination and execution of tradeshows conferences and events that elevate our brand presence and drive engagement. The ideal candidate will have excellent organizational skills a passion for event planning and the ability to manage multiple projects in a fast-paced environment.

Key Responsibilities:

Event Planning and Execution

• Support the development and execution of tradeshows regional meetings workshops and eventstrategies aligned with business objectives.
• Logistical coordination of over 100 events a year including but not limited to venueselection preparing and tracking incoming and outgoing shipments of materials equipment andtravel arrangements.
• Speaker and presenter relations: Conduct outreach to potential speakers including industryleaders subject matter experts and keynote presenters. Serve as the primary point of contact forall speaker-related inquiries and correspondence. Provide clear and timely communication regardingevent details schedules deliverables and expectations.
• Contract negotiation with external partners and service providers to ensure high-qualityexecution and adherence to budget.
• For select events oversee onsite set-up and tear down ensuring compliance with all guidelinesand timelines. Provide on-site support troubleshooting issues and ensuring a smooth attendeeexperience
• Anticipate and resolve potential issues such as scheduling conflicts technical difficultiesor last-minute cancellations. Prepare backup plans such as replacement speakers or alternativesession formats to ensure the eventssuccess.

• Ensure lead data capture and flow into CRM.
• Post-Event Analysis: Gather and analyze event metrics and feedback to evaluate success and identifyareas for improvement.
• Prepare post-event reports to share insights and recommendations with stakeholders.
• Budget Management: Track event expenses and ensure adherence to the approved budget. Identify cost-saving opportunities without compromising quality.

• Collaborate with internal teams such as marketing and sales teams to align event goals withcompany priorities.
• Collaborate with marketing to create event marketing materials including invitationspromotional content and signage.
• Manage pre-event during-event and post-event communications to maximize attendance andengagement.

• Assist in hiring training and mentoring Tradeshow and Event Specialist role(s) to support alldivisions.
• Monitor progress of events and assist in ensuring team members meet deadlines and deliverables.
• Foster a collaborative and motivated team environment encouraging creativity and problem-solving.

Skills and Abilities:

• Outstanding project management and organization skills able to self-manage timelinesanticipate workflow balance priorities and flexibility to adjust as needed in a busy andever-changing environment.
• Strong attention to detail able to complete multiple ongoing multi-task assignments accuratelyand on time.
• Self-disciplined with a proven track record of dependability consistency and sound judgment.
• Collaborative team player who takes ownership of assigned responsibilities.
• Excellent ability to build positive relationships and facilitate productive interactions withinternal and external customers in various geographic locations across the United States and amongdiverse groups.
• Proficiency in event management software and tools (e.g. Cvent Eventbrite) and familiaritywith Salesforce CRM and marketing automation platforms area strong plus.
• Office Suite Skills Google Docs Smartsheets experience a plus.

• Ability to travel domestically within the USto provide onsite logistical support and coordination atsome weekend tradeshows/events approximately 5-10 times per year.
• Willingness to travel and work flexible hours including evenings and weekends as needed.
• Ability to lift and carry up to 20 to 50 pounds on a daily/weekly basis ability to lift and carryover 50 lbs. occasionally ability to push/pull very heavy equipment on wheels/casters seldom.
• Ability to stand push/pull bend squat stretch reach twist/turn walk and reachthroughout the day and the ability to work at a computer and sit for extended periods.

• Bachelors degree in marketing event management communications or a related field.
• 2-4 years of experience in tradeshow or event planning preferably in a corporate or agencyenvironment.
• Proven success in developing successful marketing plans and campaigns.
• Excellent written and verbal communication skills.
• Strong project management multitasking and decision-making skills.
• Metrics-driven marketing mind with an eye for creativity.
• Experience with marketing automation and CRM tools.
• Experience driving growth through digital email offline and social channels.

• This is a full-time salaried position. Competitive pay based on experience.
• Excellent benefits package including Medical Dental Visionand Life Insurance.
• 401(k) with matching.
• Opportunity to develop and grow a careerwithin a fast-growing and industry-leading company.

*Fotona is proud to be an equal-opportunity employer.
*We celebrate diversity and are committed to fostering an inclusive environment for all employees.