Administrative Assistant Accounting

About Us

At Apple Roofing our purpose is to build a sweeter experience - for our teammates our customers and our partners. We do this by putting people first making it easy and doing the right thing.

Role Overview

We are seeking a high-energy detail-oriented and accounting-savvy Administrative Assistant to join our team in our Fort Myers FL office. This role is ideal for someone who brings strong organizational skills a proactive mindset and a genuine passion for supporting both administrative and financial addition to traditional front-office responsibilities this role will support basic accounting tasks such as accounts payable/receivable AIA billing and bookkeeping. The ideal candidate is not only accurate and efficient with data but also thrives in a fast-faced people-first environment where culture fit is just as important as capability.

What Youll Do:

• Accurately and efficiently input company leads into our database.
• Verify incoming lead data/emails for accuracy and completeness.
• Answer and direct incoming phone calls to appropriate personnel or departments.
• Greet visitors in a professional and friendly manner.
• Provide general administrative support such as filing copying and data entry.
• Maintain the reception area to ensure it is clean organized and welcoming.
• Monitor and manage office supplies and reorder as necessary.
• Collaborate with internal departments to ensure data and records accuracy.
• Assist with accounts payable and receivable processes.
• Support accounting functions including familiarity with AIA billing and basic bookkeeping.
• Utilize or learn systems such as QuickBooks Acculynx and Sage Intacct (preferred but not required).
• Identify areas for process improvement and make efficiency recommendations.
• Prioritize and manage multiple tasks and deadlines effectively.
• Perform other duties as assigned.

What Were Looking For:

• High school diploma or equivalent; Associates or bachelors in business or related field preferred.
• 1 years of experience in an administrative support or data entry role.
• Experience in the construction or roofing industry is a plus but not required.
• Proficient in Microsoft Office (Word Excel Outlook).
• Familiarity with QuickBooks Sage Intacct and Acculynx is a plus.
• Knowledge of accounting/bookkeeping and AIA billing is strongly preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Strong phone handling and active listening skills.
• Ability to manage and prioritize multiple tasks and deadlines.
• Bilingual in English and Spanish is preferred but not required.

Why Apple Roofing

• Be part of a company that lives its core values: People First Build Trust Make It Easy.
• Competitive pay and benefits package.
• A positive team-oriented culture with real career pathways.