Personal Assistant to the Director of QRSMSupport to Medical Board (10.010(2025))

Dublin - Ireland

Monthly Salary: Not Disclosed

Posted on: 23-10-2025

Vacancies: 1 Vacancy

Job Summary

Job Title: Personal Assistant to the Director of QRSM/Support to Medical Board
Reference No: 10.010(2025)
Department / Directorate: QRSM Directorate
Reports to: Director of QSRM

Tallaght University Hospital (TUH) is an exciting and dynamic place to work. The team at the Hospital are in the midst of implementing a new hospitalstrategythat has already delivered on the opening of a new Renal Unit Day Surgery Centre step down facility in the community and a new ICU extension. It is an exciting time to join the TUH team and one of Irelands main teaching hospitals with so many plans to enhance patient care. The Hospital believes in investing in their team and offers excellent education and research opportunities.

TUH is one of Irelands largest acute teaching hospitals incorporating adult psychiatric and age-related healthcare on one site. The Hospital has 450 adult beds with over 3500 people on staff and more than 50 different nationalities represented. The Hospital is a provider of local regional and national specialties. It is also a national Urology Centre the second largest provider of dialysis services in the country a regional Orthopedic Trauma Centre and a designated trauma unit.

TUH is one of the two main academic teaching hospitals of Trinity College Dublin specialising in the training and professional development of staff in areas such as medicine nursing health and social care professionals emergency medicine and surgery amongst many others. TUH is part of the Dublin Midlands Hospital Group which serves a population of over 1.2 million across seven counties.

TUH Vision and Values

The vision of the Hospital is People Caring for People to Live Better Lives through excellent health outcomes supported by evidenced based practice positive patient and staff experience in an empowering and caring environment. A culture of innovation and quality improvement in everything we do.

Our TUH CARE values for patients their families our community and staff are:

Collaborate together and with our academic and care partners
Achieve our goals positive outcomes and wellbeing
Respect for patients each other and our environment
Equity for patients and staff
At TUH we view our staff as our most valuable asset and every member of the Team is valued equally. We recognise that a skilled satisfied and motivated workforce is a prerequisite to high quality care.

A full overview of TUH is available on us
Purpose of the role:

Responsible for providing administrative support to the Clinical Director of QRSM and Office of chair of the Medical Board.
Have an appreciation of the sensitive and confidential nature of the work.
Adaptable to changing priorities and work efficiently under pressure to meet tight deadlines.

Overview of Role:
Key Duties and Responsibilities
General Accountability

Report to the Director of Quality Risk Safety Management (QRSM) or designate
Report to the Chair of the Medical Board
Maintain throughout the Hospital an awareness of the primacy of the patient in relation to all Hospital activities.
Be responsible for providing and developing the administrative support to the Director of QRSM including but not limited to calendar management setting up and taking minutes at meeting responding to external queries and liaising with external stakeholders
Be responsible for providing and developing the administrative support to the Chair of the Medical Board (2 days per week Monday and Wednesday)
Create and promote healthy working relationships.
Actively participate in continuing education and research activities consistent with the position.
Identify and implement in so far as is consistent with the position operational processes to the standards of best practice.
Demonstrate behavior consistent with the Values of the Hospital.
Have an appreciation of the sensitive and confidential nature of the position.

Specific Accountability:

Provide clerical secretarial and administrative support to the Director of QRSM.
Co-ordinate the work of the office and assigned sub-committees of the Director of QRSM.
Manage and control assigned correspondence personally undertaking correspondence as agreed with the Director of QRSM.
Collect and compile data and statistics.
Research and write reports as required.
Organise meetings which will include informing people prepare and circulate agenda and other relevant documentation as well as arranging venues and catering.
Attend meetings take and prepare minutes action plans as required and follow-up actions
Liaise with other departments and outside agencies where applicable.
Promote good working relationships with the other Personal Assistants and be familiar with all Executive Management Team Directorates.
Co-ordinate office equipment/set-up/maintenance and review/up-date systems and methods on a regular basis.
Address enquiries and complaints in a timely effective and confidential manner.
Ensure that the Directorate performance is optimised by taking initiative in providing administrative support to the offices.
Maintain the Core system and all other IT systems as required for QRSM Directorate
Process requisitions relating to the offices on SAP.
Provide administrative support to the Chair of the Medical Board

General accountability:

Commitment to continuous professional development including completion of relevant internal training programmes available through our Centre for Learning & Development Prospectus.

Leadership and staff management:

Completion of relevant training and availing of supports in the Leadership Academy including coaching mentoring and leadership development as applicable

Qualifications & Experience required
Must have:

Obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher ordinary applied or vocational programmes) or equivalent

Have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher i.e. Fetac Level 5

Have satisfactory relevant experience which encompasses demonstrable equivalent skills

and

3 years relevant administration experience.
Practical experience of use of computer packages to include Microsoft Office i.e. Word Excel Outlook PowerPoint and other related packages
Exceptional organisational and time-management skills
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and other

relevant software such a MS Teams and Zoom.
Desirable:

3rd level qualification equivalent to Fetac level 6 in relevant field
Proven experience as a Personal Assistant preferably within a healthcare or similarly fast-paced environment.

Reward & Recognition

Remuneration is in accordance with the Department of Health Consolidated Salary Scales 1st August 2025.

51718- 61866 LSI

The appointment is whole time permanent and pensionable.

The annual leave entitlement is 29 working days per year. The leave year runs from 1st April to the 31st of March each year.

Normal working hours are 35 worked over 5 days. Your contracted hours of work are liable to change between the hours of 8 am to 8 pm over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement

Application process
Applications can be submitted on-line at by completing the application form and attaching your CV. Candidates should be aware that when applying for a post through the On-Line Application System (Candidate Manager) they will receive an automated replying acknowledging receipt of their application. Should you for any reason not receive this automated acknowledgement you should notify the Human Resources Department before the closing date otherwise your application will not be considered.
All candidates should note that in order to maintain a timely process the closing date and time for receipt of applications will be strictly adhered to.

Informal Enquiries to:

Prof Catherine Wall Consultant Nephrologist and Director of Quality Safety & Risk
Management- Email Catherine Wall

White Chair of the Medical Board-Email

Closing Date: Before close of business on: 3rd November 2025

TUH Core Competencies:

Core Area	Competency	Level
Managing the service	Quality & Safety of Service	3
Managing the service	Delivery of Results	2
Managing Change	Problem Solving & Decision Making	3
Managing Change	Communications & Influencing	2
Managing Yourself	Team player	3
Managing Yourself	Planning and Organising	2
Managing People	People Management	3
Managing People	Leadership	2

Please go to for details of the core competencies

Required Experience:

Job Title: Personal Assistant to the Director of QRSM/Support to Medical BoardReference No: 10.010(2025)Department / Directorate: QRSM DirectorateReports to: Director of QSRMTallaght University Hospital (TUH) is an exciting and dynamic place to work. The team at the Hospital are in the midst of impl...

Collaborate together and with our academic and care partners
Achieve our goals positive outcomes and wellbeing
Respect for patients each other and our environment
Equity for patients and staff
At TUH we view our staff as our most valuable asset and every member of the Team is valued equally. We recognise that a skilled satisfied and motivated workforce is a prerequisite to high quality care.