Senior Clerk SF Police Dept. Airport Bureau (1406)

City And County Of San Francisco

Job Location:

South San Francisco, CA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

The Senior Clerk provides direct administrative and operational support to the Captain of Airport Bureau Administrative Services and assists three Lieutenants assigned under the Captain. The position requires strong organizational communication and technical skills to support a dynamic law enforcement environment within the San Francisco International Airport (SFO).

Essential Duties and Responsibilities:

The potential candidate will exemplify SFPDs core values and mission while performing the following functions (including but not limited to):

Manage the Captains calendar including scheduling meetings reminders and project deadlines; coordinate meeting logistics and prepare agendas or follow-up documentation.
Review timesheets and perform payroll data entry on a daily basis to ensure accuracy through SFPDs internal HR Management System (HRMS) prior to submitting to the Payroll unit.
Handle confidential and sensitive information in accordance with department policies and CJIS standards.
Manage inbound calls emails and internal communications ensuring timely and professional responses.
Coordinate meeting logistics using Microsoft Outlook Teams and other tools; prepare briefing packets take notes and distribute follow-up materials.
Draft format and edit memoranda correspondence reports and other official documents; maintain consistent standards of accuracy and confidentiality.
Maintain and update changes to personnel data per Personnel Data Sheet and Personnel Orders for all units (Admin Patrol and Traffic) into Personnel Tracker database and Excel files.
Serve as the central point of contact for administrative tasks correspondence and project tracking for the Administrative Services Division.

Support onboarding and orientation for new staff assigned to the Airport Bureau.
Maintain and scan monthly Weapon Inventory reports from all units
Scan file and maintain electronic and physical records in compliance with SFPD retention standards.
Process a variety of documentation including but not limited to confidential paperwork forms and other related documents and reports.

Use department databases and Microsoft Office (Outlook Word PowerPoint and Excel).
Maintain office supplies department equipment and processing mail.
Interpreting enforcing and carrying out existing methods and procedures relative to office operations.
Disseminates information and answers inquiries by communicating with the public departmental personnel and other departments.
Demonstrated judgment discretion and commitment to confidentiality in handling personnel and departmental information.
Performs related duties as required.

Qualifications :

Two (2) years of clerical experience included preparing and maintaining a variety of records and/or documents filing use of office equipment public contact and processing of incoming and outgoing mail

Substitution:

Any one of the following may substitute for six (6) months of the required experience:

Completion of a clerical training program (240 hours); OR

15 semester units (or equivalent quarter units) of coursework from an accredited college or university; OR

Completion of an approved City and County of San Francisco Clerical Administrative training program (as designated on the job announcement).

Desirable Qualifications:

Law enforcement agency experience
Proficiency of MS applications (Excel Word PowerPoint SharePoint etc.)
Uses AI-enabled tools and digital applications (e.g. Microsoft Copilot scheduling intelligence transcription tools or task automation features) to improve efficiency and streamline workflows.
Exceptional interpersonal oral and written communication skills

Verification of Education and Experience: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required information on how to verify education requirements including verifying foreign education credits or degree equivalency can be found at ones education training or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience education training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility or disqualification.

Background Investigation: Prior to employment with the San Francisco Police Department a thorough background investigation will be conducted to determine the candidates suitability for employment. The investigation may include but not be limited to: criminal history records driving records drug/alcohol screening and other related employment and personal history records. Reasons for rejection may include use of controlled substances and alcohol felony conviction repeated or serious violations of the law inability to work with co-workers inability to accept supervision inability to follow rules and regulations or other relevant factors. Candidates may be required to undergo drug/alcohol screening and must clear Department of Justice and Federal Bureau of Investigation fingerprinting. Criminal records will be carefully reviewed; candidates who do not report their complete criminal records on their applications will be disqualified. Applicants will

Additional Information :

Recruiter Information: If you have any questions regarding this recruitment or application process please contact the Sr. Human Resources Analyst Anna Duong at .

Additional Information Regarding Employment with the City and County of San Francisco:

Information About The Hiring Process
Conviction History
Employee Benefits Overview
Equal Employment Opportunity
Disaster Service Worker
ADA Accommodation
Right to Work
Copies of Application Documents
Diversity Statement

SFPD Recruitment: City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.

Remote Work :

Employment Type :

Full-time