Accounts Payable & Vendor Management Specialist

The Accounts Payable &VendorManagement Specialist will play a key role in the companys procure-to-pay (P2P) process overseeing invoice processingvendoronboarding and compliance and supporting procurement operations. This hybrid role combines traditional AP functions with procurement andvendormanagement responsibilities to ensure financial accuracy operational efficiency and full compliance with utility-gradevendorrequirements.

The ideal candidate is detail-oriented process-driven and proactive someone who can streamline workflows manage multiple priorities and maintain a high degree of accuracy while working collaboratively across departments.

Key Responsibilities

Accounts Payable Operations: (Approx. 5060%)

Process and approve allvendorinvoices in a timely and accurate manner.

Verify coding approvals and supporting documentation for each invoice.

Manage employee mileage reimbursement process and ensure compliance with company policies.

Support procurement card (P-card) transactions reviewing reconciling and coding purchases for proper tracking and reporting.

Maintain accurate and organized records for audits and month-end close.

Support the Controller and Accounting team with reporting and AP-related reconciliations.

VendorOnboarding & Compliance: (Approx. 25%)

Overseevendoronboarding certification and compliance documentation for all subcontractors and service providers (currently 400vendors).

Implement and maintain a standardizedvendorcertification process using ISNetworld (ISN) or equivalent systems to ensure proper insurance safety and qualification documentation.

Monitorvendorstatus and follow up on expiring or missing documentation.

Coordinate closely with the Procurement and Operations teams to alignvendorrecords with job sites and ticketing systems (Quest).

Procurement Support (Approx. 1525%)

Assist in managing the procurement process from requisition to purchase order (PO) issuance.

Collaborate with project managers to ensure POs align with work orders or Quest ticket numbers.

Help design and implement process improvements for the procure-to-pay workflow linking AP procurement and operations systems.

Track purchasing trends monitor cost efficiencies and provide reporting to management as needed.

Qualifications

3 years of experience in Accounts Payable Procurement orVendorManagement roles.

Strong understanding of procure-to-pay workflows and internal controls.

Familiarity withvendorcertification platforms such as ISNetworld (ISN) or similar is a plus.

Experience with ERP systems (NetSuite preferred) and strong Excel/Google Sheets skills.

Excellent attention to detail and organizational skills.

Ability to work independently manage multiple priorities and meet deadlines.

Strong communication and interpersonal skills for cross-department collaboration.

Other Details

Full-Time Role (On-site NJ): This position requires daily in-office collaboration with the accounting and procurement teams.

Initial Focus: Supportingvendoronboarding and compliance standardization followed by process optimization of the AP and procurement workflows.

Growth Opportunity: As the company scales this position may evolve into a broader Procure-to-Pay Coordinator or Procurement Manager role.

QE Solar offers incredible benefits! We enjoy:

• 100% paid employee premium on health benefits; additional dependents at low costs and great plans for Health Dental Vision FSA or HSA
• Wellbeing and Employee Assistance
• Perks at Work Marketplace for discounts on gym memberships classes tech vacations tickets and more
• Family Building and Adoption Assistance Programs
• Learning & Development Opportunities
• Discounted Life & Disability Insurance

MUST POSSESS A VALID DRIVER LICENSE

Workplace Type: Onsite
Salary Range: $75000-$80000 per year
Employment Type: Full-time
Location: Springfield NJ USA

Statement to all Third-Party Agencies and Similar Organizations:
QE Solar accepts resumes only from contracted recruiting agencies with formal service agreements. Please do not send unsolicited resumes or outreach emails to our QE Solar employees hiring managers or team members without expressed consent or contract for services. QE Solar is not responsible for any fees or charges associated with unsolicited resumes or services.