Executive Secretary to Vice President and Chief Risk Officer

Closing on: November 5 2025 at 11:59pm (China Standard Time)

Duty Station: Shanghai China

Target Market: Global Recruitment

Executive Secretary to Vice President and Chief Risk Officer

Reporting to the Vice President and Chief Risk Officer (VP&CRO) the Executive Secretaryof the New Development Bank will provide administrative support to the Office of the VP&CROmanagingthe day-to-dayadministrative tasks which include schedulingappointments arrangingevents meetings andtravelorganizingandmaintainingpaperandelectronicfiles and managing documents asmay be decidedby the Vice President from time to time ensuring the office runs smoothly.

Job Description: Specific responsibilities include but not limited to:

• Manage the Vice Presidents calendar by efficiently scheduling appointments as per the priority set by the Vice President.
• Manage the incoming and outgoing calls on the phone line of the Vice Presidentsoffice.
• Schedule meetings events conferences and arrange conference rooms.
• Prepareagendas for the meetings as and when required.
• Manage travelreservations and other logistic arrangementsin line with the Banks protocol and other applicable policies and processes.
• Co-ordinate travel arrangements prepare itineraries preparecompileandmaintain travel vouchers and records.
• ManagethevisitorstotheVicePresidentsoffice.
• Determinethemattersoftoppriorityandhandleaccordingly.
• ManagesensitiveandconfidentialinformationtoandfromtheVicePresidentsoffice.
• Establish maintain and ensure timely update of paper and electronic filing system for records correspondence and any other material for the Vice President in accordance with the Banks procedures.
• Composetype anddistributemeetingnotesroutinecorrespondenceandreports.
• Openreadroute and distributeincomingmailandothermaterialand prepareanswers to routine letters.
• Operate an electronicmailsystemandcoordinatetheflowofinformationbothinternally and with other organizations.
• Perform general clerical duties to include but not limited to photocopying mailing and filing.
• Provide administrative support and coordinate officemanagementactivitiesasand when needed.
• Support the team in the Office of the Vice President as required.
• Other duties and responsibilities assigned from time to time.

Requirements

• Bachelors degree or equivalent from a reputable university.
• A minimum of 7 years of proven experience as a secretary office assistant or relevant administrative role or any relevant experience in any sector.
• Thorough knowledge of office equipment proficiency in MS Office and understanding of office management procedures.
• Excellent organizational and time management skills.
• Analytical abilities and aptitude in problem-solving.
• Refined communication skills in banking administrative or diplomatic functions.
• Experience working in a multi-cultural work environment.
• Fluency in English essential to communicate in written and verbal format.

For candidates based in Russia if you face any technical difficulties please email your resume and cover letter to with the Job Title and Requisition Number in the email subject line.