Accounts Payable Specialist

Role: Accounts Payable (AP) Specialist
Client: Resmed
Hiring Manager: Tracey Viloria
Contract Type: Contingent Worker
Location: San Diego CA (Hybrid)

This is a replacement role for a previous contingent worker. The AP Specialist will primarily support invoice processing and auditing with additional administrative and payroll-related tasks. The role has evolved to focus more heavily on AP responsibilities due to performance gaps in the previous hire.

• Primary (75%):
  • Entering reviewing and auditing invoice entries
  • Supporting AP processes and data entry
• Secondary (25%):
  • Administrative tasks (e.g. mail handling)
  • Payroll assistance
  • Ad hoc project support

• Hours: Full-time 40 hours/week
• Location: San Diego office (Hybrid)
  • In-office presence required approximately once per week primarily for mail-related tasks
  • Schedule is flexible and coordinated with team coverage (e.g. alternating weeks with another team member)

• Start Date: ASAP (targeting resume review within a few days of posting)
• Initial Term: 6 months
• Extension Potential: Likely to extend up to 1-2 years depending on the timeline for system migration
• Conversion Potential: Limited; current plans do not include converting this role to FTE though future business needs (e.g. M&A activity) may change that

• Panel Interview: 1-hour video interview with Tracey Viloria Patrice Ramey and Shawn Newman
• Candidates will be selected for interviews based on resume review and recruiter screening

• Prior Accounts Payable experience is essential
• Experience with ERP systems is a strong plus
• Strong attention to detail and ability to audit entries
• Capable of handling administrative tasks reliably (e.g. mail handling)
• Must be dependable and able to work independently with minimal supervision

• Pay Rate: BR3 BR5/hour (based on experience)
• This is not a senior-level role; candidates should have relevant AP experience but not necessarily advanced qualifications

• Previous candidate had strong personality and cultural fit but lacked the necessary AP and admin capabilities
• Screening should focus on verifiable AP experience ideally with examples of PO processing and ERP usage

Job Description Accounts Payable Specialist

Enterprise Financial Services is growing and we are adding a permanent Accounting Specialist- Accounts Payable to our accounting department. As our Accounts Payable Coordinator you will play a vital role in the overall success of our team and company. Our ideal candidate will have strong customer service skills be collaborative inquisitive a problem solver and be a positive addition to the team.
As our Accounts Payable Specialist you will:

Handle a variety of accounts payable responsibilities Including:
o
AP invoice entry for 3 domestic subsidiaries requires analysis of vendor invoices for proper accounting treatment (period expenses Fixed Asset capitalization prepayments Etc.)
o
Timely monitoring and follow up of AP email inbox correspondence and invoice approvals
o
Review of employee expense reports- address questions and issues as needed
o
Vendor setup and maintenance
o
Serve as a payment processing backup
o
Assist Staff Accountants with monthly AP accruals
o
Assist with 1099 processing at year end

Complete other assigned tasks as required
o
Complete miscellaneous reoccurring and non- reoccurring accounting processes and tasks (supplying vendor supplemental data as an example)
o
Assist with providing supporting documentation for quarterly reviews and annual financial statement audit
o
Contribute ideas for improving the efficiency of accounting processes/ implement process changes
o
Perform other general accounting duties and/or special projects as needed
Internal Use
Skills and Experience needed for the Accounting Specialist position:

Bachelors degree in accounting preferred will consider associates degree in accounting and/or overall work experience

2 years of accounts payable experience showing progression of accounting responsibilities

Understanding of basic principles of accounting along with common accounting standards and office procedures (preferred)

Excellent Customer Service skills through both written and verbal formats

Self-starter who is willing to accept responsibility and ownership for their function on the team

Sufficient reasoning ability to collect data define problems establish facts and draw valid conclusions (i.e. make reasonable decisions) in a fast-paced environment

Attention to detail with excellent organizational skills along with exceptional written and verbal communication skills

Ability to prioritize multiple tasks and workload effectively and utilize excellent time management skills

Ability to work under pressure and tight deadlines

Intermediate computer skills including MS Word Excel and accounting software packages (NetSuite skills preferred); SAP/Concur experience a plus

Willingness to advance in position is preferred as we look to increase employee skill levels for possible moves to more advanced positions

Be comfortable in a rapidly changing environment

Be flexible and willing to allocate additional time during peak times (audit and month end)

Be comfortable using Microsoft Outlook and Teams for communication needs
We are shaping the future at ResMed and we recognize the need to build on and broaden our existing skills and continue to attract and retain the worlds best talent. We work hard to
Internal Use
offer holistic benefits packages provide flexible work arrangements cultivate a workforce culture that allows employees to grow personally and professionally and deliver competitive salaries to our team members. Employees scheduled to work 30 or more hours per week are eligible for benefits. This position qualifies for the following benefits package: comprehensive medical vision dental and life AD&D short-term and long-term disability insurance sleep care management Health Savings Account (HSA) Flexible Spending Account (FSA) commuter benefits 401(k) Employee Stock Purchase Plan (ESPP) Employee Assistance Program (EAP) and tuition assistance. Employees accrue fifteen days Paid Time Off (PTO) in their first year of employment receive 11 paid holidays plus 3 floating days and are eligible for 14 weeks of primary caregiver or two weeks of secondary caregiver leave when welcoming new family members. Individual pay decisions are based on a variety of factors such as the candidates geographic work location relevant qualifications work experience and skills.