Event Manager I

College of Engineering and Computer Science:

As Floridas premier engineering and technology university the University of Central Florida (UCF) is among the nations largest producers of engineering and technology talent. The UCF College of Engineering and Computer Science (CECS) offers students a world-class education and research opportunities alongside unrivaled partnerships with industry leaders such as L3Harris Corporation Lockheed Martin Duke Energy Siemens Walt Disney World and NASA. Focused on addressing societys biggest challenges faculty and alumni are national leaders in energy aerospace computer vision cybersecurity transportation health care and the environment areas of focus that will drive the colleges future growth. UCF is the nations No. 1 provider of talent to the aerospace and defense industries and the college is home to the national champion student cyber defense team and one of the nations top computer programming teams.

The Opportunity:

The Event Manager I position provides leadership professional expertise and direction in the planning and execution of high-quality events and functions. This position demonstrates a high level of creativity resourcefulness strategic planning and dynamic decision-making with significant impact on university or functional unit/area. The Event Manager facilitates the needs of clients sponsors and vendors as they relate to events.

Responsibilities:

• Oversees implementation of policies and procedures about the planning and organizing of university or functional unit/area events.

• Interprets administrative polices laws and regulations and ensures university or functional unit/area follows state and federal tax mandates.

• Produces and directs live events and presentations to include live web streams for official UCF events.

• Collaborates with UCF entities to plan and execute meetings and special events; includes but is not limited to representing area in planning meetings anticipating multimedia challenges for these events and designing multimedia equipment setups and elements for events.

• Reviews and approves event related marketing information for promotion of meetings and events & represents the university or functional unit/area at meetings and events & serves on various committees as needed & performs related duties as required/deemed appropriate to the accomplishment of the responsibilities and functions of area.

• Supervises and manages events personnel on day to day activities and manages all logistical aspects of university and/or functional unit/area meetings and events including site selection facility contract negotiations event specification development development and review of event contracts and other related responsibilities.

• Negotiates contracts and agreements with on- and off- campus vendors providing them with appropriate specifications obtaining bids and coordinating their activities throughout the event planning process and creates event invoices reports and maintains inventory catalog of equipment.

• Responsible for attendee solicitation registration and tracking & develops controls and administers event operational budgets and oversees the preparation and management of budget analysis and reports.

Minimum Qualifications:
Bachelors or Masters degree and 4 years of relevant experience or an equivalent combination of education and experience pursuant toFla. Stat. 112.219(6).

Preferred Qualifications:

• Bachelors or Masters degree in Event Management Hospitality Marketing Communications or a related field.

• Professional certification in Event Planning or Project Management (e.g. CMP PMP) is a plus.

• 35 years of experience planning and executing events of varying scale and complexity.

• Demonstrated success in budget management vendor coordination and logistical execution.

• Exceptional communication skills both written and verbal with a professional presentation style.

• Strong organizational interpersonal and administrative abilities.

• Proven ability to deliver exceptional customer service in a fast-paced environment.

• Creative problem-solver with a proactive mindset and attention to detail.

• Skilled in project management with the ability to prioritize tasks and meet tight deadlines.

• Comfortable working under pressure and managing multiple projects simultaneously.

• Team-oriented leader with a service-driven approach.

• Willingness to work occasional evenings and weekends.

Are you ready to unleash YOUR potential

As a next-generation public research university and Forbes-ranked top employer in Florida we are a community of thinkers doers creators innovators healers and leaders striving to create broader prosperity and help shape a better future. No matter what your role is when you join Knight Nation youll play an integral role at one of the most impactful universities in the country. Youll be met with opportunities to connect and collaborate with talented faculty staff and students across 13 colleges and multiple campuses engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow youll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and youll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages including Medical Dental Vision Life Insurance Flexible Spending and Employee Assistance Program

• Paid time off including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts including tickets to many Orlando attractions

• Education assistance

• And moreFor more benefits information view theUCF Employee Benefits Guide.

Dive into ourTotal Rewards Calculatorto discover the diverse selection available to you giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting it is UCFs expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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As a Florida public university the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position please call or email .

For general application or posting questions please email .