Receptionist
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Job Summary
Job Description
Location:
London GBCondé Nast is a global media company home to iconic brands including Vogue GQ Glamour CN Traveller Vanity Fair Wired The World of Interiors House & Garden and Tatler among many others.
We are headquartered in New York and London and operate in 32 markets worldwide with a footprint of more than 1 billion consumers across print digital video and social platforms.
We value diversity of background views and cultures. We celebrate people for their personal qualities skills and contributions recognising the power our brands have to influence and shape culture.
*Please note this role will require you to be in the office 5 days per week*
The Role
We are looking for an organised confident and welcoming Receptionist to ensure the smooth running of our front desk.
In this role you will help create a positive first impression for everyone who walks through our doors - from visitors and clients to our own teams. You will keep reception running seamlessly and make sure our security procedures are followed at all times working a shift pattern between 08:00 and 18:00.
Reporting to the Facilities Manager you will work alongside a second receptionist to deliver exceptional service maintain an organised front-of-house and embody the professionalism and creativity that define Condé Nast.
What will you be doing
Greet all visitors and staff to Condé Nast warmly and efficiently
Answer the main switchboard telephone line directing callers to the most appropriate person taking concise messages and responding in a smooth and professional manner
Manage Office Space booking system
Add new staff to designated areas
Book desks for any non-UK/visiting staff
Manage meeting room bookings
Authorise Google Calendar meeting room bookings
Check with day cleaners and give instructions for the cleaning of rooms between meetings (where possible)
Assisting with event bookings and setting up (where possible)
Ensuring reception area is kept clean tidy and in a good state of repair
Ensuring the breakout areas are always kept to a high standard
Delivery of magazines to the executives
Stock check of stationery hubs
Stock check of consumables (tea/coffee) and milk deliveries
Ordering of stationery milk and consumables
Distribution of fruit to the cafe area
Cover for Facilities Manager when on annual leave or out of the office
Fire Marshal
Switchboard responsibilities
Management access control and access card creation. Updating the card and starters/leavers spreadsheets
About You:
Previous Front of House or Receptionist experience
A friendly approachable and professional manner with a genuine passion for delivering excellent service
Strong communication skills both written and verbal with confidence using Google Suite and other office software
Reliable and consistently demonstrating attention to detail
The ability to stay calm and composed under pressure handling multiple priorities with ease
Fire Marshal and/or First Aid training is an advantage (training can be provided if required)
A proactive hands-on attitude willing to support the wider team with day-to-day tasks and ad hoc duties
Comfortable with occasional heavy lifting and manual handling as part of maintaining a smooth front-of-house operation
Does this sound like you
Please upload your CV and cover letter which highlights why youd love to take on this role and why youre a great match for what were looking for.
We value the time and effort behind every application. All submissions are reviewed by a member of our talent team - we dont use AI-assisted technology to review applications.
What benefits do we offer
25 days holiday (plus bank holidays) and extra days of annual leave if you move house or want to volunteer.
Youll have access to a competitive pension scheme Bupa Private Healthcare Season ticket loans and eye tests.
We offer a range of tools to support your wellbeing including core hours 10 remote days (from home or a country with a Condé Nast office location) and access to our Employee Assistance Programme corporate gym membership and cycle to work scheme.
Were a dog-friendly office plus youll enjoy discounts and magazine subscriptions keeping you up to date with all things Condé Nast.
We encourage personal and professional growth through the Condé Nast Learning Hub where youll find an extensive portfolio of learning courses and training available in local languages.
Our Employee Resource Groups provide a platform for employees to identify shared objectives exchange ideas and work on community priorities for our global workforce.
What happens next
If you are interested in this opportunity please apply below and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.
Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran status age familial status and other legally protected characteristics.
Key Skills
- Multi-line Phone Systems
- Customer Service
- Computer Skills
- QuickBooks
- Medical office experience
- Office Experience
- 10 Key Calculator
- Dental Office Experience
- Front Desk
- Administrative Experience
- Medical Receptionist
- Phone Etiquette
About Company
Als exklusivstes Medienunternehmen der Welt zählt Condé Nast weltweit bekannte Marken wie VOGUE, GLAMOUR, GQ und AD Architectural Digest zum Portfolio.
